Senior Executive Assistant

Lorvalcapital; City of Langley; On-site; CAD 80,000 - 110,000; Full time

Job summary

Lorvalcapital seeks a Senior Executive Assistant to act as a force multiplier for the CEO and CSIO, driving execution and ensuring priorities move forward across the organization. The role blends business acumen, project management, and executive support to anticipate needs and manage initiatives from concept to completion.

As an extension of leadership, you will improve communication flow, hold teams accountable, and build trusted relationships across departments, delivering concise updates and

Qualifications

• 3-8 years of experience in a Senior Executive Assistant, Project Manager, Operations Manager, or similar role.
• Strong business acumen and decision-making ability.
• Exceptional organizational and project management skills.
• Ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills.
• Demonstrated ability to influence and coordinate across departments.
• Proven ability to take initiative and operate independently.
• Strong analytical and problem-solving skills.
• High attention to detail with excellent follow-through.

Responsibilities

• Increase the effectiveness and capacity of the CEO and CSIO by ensuring priorities, projects, decisions, and communications are organized, tracked, and executed.
• Learn the executives' decision-making frameworks to confidently provide recommendations and make independent decisions.
• Ensure executives are informed and rarely surprised by emerging issues, delays, risks, or opportunities.
• Own and coordinate assigned strategic projects spanning multiple departments.
• Drive accountability across teams by tracking commitments, deliverables, timelines, and milestones.
• Identify bottlenecks, delays, and resource constraints and proactively propose solutions.
• Act as the central point of coordination for key initiatives to ensure cross-department alignment.

Skills

Business acumen

Organizational skills

Project management

Communication skills

Cross-functional collaboration

Initiative & independence

Analytical thinking

Attention to detail

Job description

TheSenior Executive Assistant (EA) serves as a force multiplier for the CEO and Chief Strategy & Integration Officer (CSIO), expanding their capacity by driving execution, improving communication flow, and ensuring priorities move forward across the organization.

This role combines business acumen, project management, and executive support. Success in this position comes from understanding how the CEO and executive team think, proactively identifying opportunities and risks, making sound recommendations, and taking ownership of initiatives from concept through completion.

The Senior Executive Assistant acts as an extension of executive leadership—helping teams stay aligned, holding priorities accountable and ensuring that important initiatives do not stall due to lack of coordination or follow-through.

The ideal candidate is highly organized, naturally curious, business-minded, proactive, and comfortable operating in ambiguity. They consistently seek ways to add value, improve processes, and create momentum throughout the organization.

Winning In This Role Means:

1. Become a trusted extension of the CEO and CSIO.
2. Be a “send & delete” professional – someone who can be entrusted with an objective, project or decision and take complete ownership from start to finish. Provide continual follow-up and updates until complete.
3. Anticipate, rather than simply reacting to requests, proactively identify upcoming needs and potential roadblocks early. Bring solutions.
4. Learn how executive leadership evaluates opportunities, risks, investments, and priorities.
5. Consistently provide thoughtful recommendations rather than simply escalating problems.
6. Ensure leaders are accountable for commitments and timelines.
7. Quickly identify risks, delays, communication breakdowns, and execution gaps.
8. Take ownership of special projects and drive them to completion.
9. Build strong relationships throughout the organization and become the resource for solving problems.
10. Review requests, approvals, and decisions with a business-minded perspective.
11. Create clarity, structure, and momentum in areas where ambiguity exists.

Duties and Responsibilities:

Strategic Outcomes

• Increase the effectiveness and capacity of the CEO and CSIO by ensuring priorities, projects, decisions, and communications are organized, tracked, and executed.
• Learn the CEO's and executive team's decision-making frameworks to confidently provide recommendations and make appropriate decisions independently.
• Ensure executives are informed, prepared, and rarely surprised by emerging issues, delays, risks, or opportunities.
• Own and coordinate assigned strategic projects that span multiple departments.
• Drive accountability across teams by tracking commitments, deliverables, timelines, and project milestones.
• Identify bottlenecks, delays, and resource constraints before they impact execution and proactively recommend solutions.
• Act as the central point of coordination for key initiatives, ensuring alignment between departments and leadership.

Business Operations & Decision Support

• Review business requests, expenditures, approvals, and recommendations before executive review, ensuring decisions are informed and aligned with company priorities.
• Gather information, analyze options, and provide recommendations to support executive decision-making.
• Develop a strong understanding of company operations, priorities, financial drivers, and strategic objectives.
• Serve as a trusted resource for leaders across the organization by answering questions, connecting people to resources, or providing proposed solutions for executive approval.

Executive Communication & Organizational Alignment

• Improve communication flow between executives and leadership teams.
• Ensure action items, decisions, and expectations are clearly communicated and followed through.
• Provide concise executive updates highlighting:
  • Progress
  • Delays
  • Resource needs
  • Recommended actions

Required Qualifications:

• 3-8 years of experience in a Senior Executive Assistant, Project Manager, Operations Manager, Business Operations, Executive Operations, or similar role.
• Strong business acumen and decision-making ability.
• Exceptional organizational and project management skills.
• Ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills.
• Demonstrated ability to influence and coordinate across departments.
• Proven ability to take initiative and operate independently.
• Strong analytical and problem-solving skills.
• High attention to detail with excellent follow-through.

Core Competencies:

• Business Acumen - Demonstrates strong understanding of business operations, financial implications, organizational priorities, and strategic objectives.
• Executive Judgment - Can evaluate situations, make sound recommendations, and anticipate how executive leadership would approach decisions.
• Project & Program Management - Able to organize complex initiatives, manage stakeholders, coordinate teams, and drive projects to successful completion.
• Strategic Thinking with Operational Execution - Can connect high-level vision to practical action plans and measurable outcomes.
• Ownership & Initiative - Identifies opportunities, solves problems, and drives progress without waiting for direction.
• Anticipation & Risk Management - Sees around corners by identifying potential challenges, delays, and risks before they become larger issues.
• Influence Without Authority - Builds trust and alignment across teams while holding others accountable for commitments and deadlines.
• Communication Excellence - Communicates clearly, professionally, and concisely with executives, leaders, employees, customers, and partners.
• Adaptability - Thrives in fast-moving environments with shifting priorities and competing demands.
• Confidentiality & Professionalism - Maintains the highest standards of discretion, integrity, and executive trust.