Senior Design and Production Coordinator

YWCA Toronto; Toronto; On-site; CAD 56,000; Full time

Job summary

An established industry player is seeking a Senior Design and Production Coordinator to lead creative design and project management initiatives. This role involves the production of print and digital materials, ensuring compliance with brand standards, and coordinating with various departments to develop impactful communications. The ideal candidate will have a strong background in graphic design, project management, and communication, along with a passion for promoting equality and supporting diverse communities. Join a dynamic team dedicated to making a difference in the lives of women and gender diverse individuals through innovative advocacy and support programs.

Benefits

Comprehensive Medical Coverage

Vision Coverage

Dental Coverage

Life Insurance

Long-Term Disability Benefit

Multi-Sector Pension Plan

20 Vacation Days

Sick Leave

Paid Holidays

Child Care Benefits

Qualifications

• 5-7 years of experience in creative design and project management.
• In-depth knowledge of communications and graphic design principles.

Responsibilities

• Develop and manage creative communications and marketing products.
• Ensure compliance with brand and style guidelines for all materials.

Skills

Graphic Design

Project Management

Communication Skills

Web Development

Photography

Video Editing

Negotiation Skills

Social Media Management

Education

Undergraduate Communications Arts Degree

Tools

Adobe Photoshop

Adobe Illustrator

Adobe InDesign

HTML

CSS

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Employment Type: Full-Time, Permanent
Work Hours: 35 hours per week
Salary: $55,939 annually (L7) with comprehensive benefits
Location: 87 Elm St, Toronto, ON M5G 0A8

Internal Application Deadline: Friday, May 9, 2025
External Application Deadline: Monday, May 12, 2025

JOIN OUR TEAM
YWCA Toronto strives to uphold anti-discrimination practices and anti-oppression principles to ensure that the rights of all individuals are respected and protected. We work to promote a climate that is welcoming of all women and individuals who identify as trans, intersex, non-binary, agender, and/or Two-Spirit.We encourage applications from women and gender diverse people from all races, ethnic origins, religions, abilities and sexual orientations.

The Senior Design and Production Coordinator is responsible for the creative design, art direction, project management, and production of print, digital and web production for YWCA Toronto. This includes design and co-ordination of communications, marketing, and advocacy products for the Association’s corporate, philanthropy, advocacy and program departments. The Senior Design and Production Coordinator is responsible for ensuring that products and materials have the highest standards of accuracy and comply with the corporate brand and style guide. The position works across the Association to develop creative communications, promotion and marketing products for diverse programs and initiatives. The position collects and maintains all consent form records for participants, staff, board members and Women of Distinction recipients on the use of their photographs, video, artwork and stories for Association purposes. This position co-ordinates external vendor relationships, Requests for Proposals (RFPs) for production related contracts, web-site trouble shooting and external building signage contracts and processes.

ABOUT YWCA TORONTO – ADVOCACY & COMMUNICATIONS
YWCA Toronto is dedicated to improving the lives of women, girls, and gender diverse individuals. Our programs promote equality, economic security and lives free from violence. We help women, girls, and gender diverse individuals flee violence, secure housing, find jobs, establish their voices, enhance skills and develop confidence. We offer a range of housing options, employment and training programs, community support programs, girls’ programs and family programs. We also engage in systemic advocacy.

KEY RESPONSIBILITIES

• Under the direction of the Manager of Marketing and Communications, participates in the development of the overall image of YWCA Toronto in keeping with its mission and values;
• Ensures that all internal and external products, materials, images, and web-content comply with the Association’s brand and style guide prior to submitting for approval by management and senior management;
• Consults with Managers and Directors and identifies requirements for creative design and production requests;
• In consultation with the Manager of Marketing and Communications, manages the conceptual development, design, production, and distribution of Association wide products and materials and presents creative work for approval to Managers, Directors and the CEO;
• Designs a range of multi-media materials and products including: the Association’s Annual Report, newsletters, building signage, media buys and ads for Women of Distinction and employment programs; program brochures, flyers, templates, banners, and customized products for revenue generating programs such as Women of Distinction, philanthropy, employment programs, venue rentals and Camp Tapawingo;
• Organizes and leads art direction for photo and video shoots of participants, staff, board members and Women of Distinction recipients and ensures that images reflect the Association’s values, brand and confidentiality policies;
• Develops and manages critical paths, detailed work plans and schedules for all Association production requests and major initiatives.

QUALIFICATIONS

• In depth knowledge of communications, print production, web development, and graphic design, normally acquired through the completion of an undergraduate communications arts degree or equivalent; (Cases for Equivalency will be considered)
• 5-7 years related work experience as a creative designer with production/project manager responsibilities and a keen understanding of the importance of brand identity and compliance;
• Experience coordinating and executing philanthropy and advocacy campaigns in partnership with project teams;
• Outstanding verbal and written communication skills;
• Superior organizational and project management skills with the ability to multi-task and meet deadlines in a fast paced environment with multiple stakeholders;
• Strong negotiation skills with the ability to manage a number of complex internal and external projects;
• Excellent relationship skills with the ability to work with a range of constituent groups including management, board members, participants, external partners, and vendors in a manner which is respectful and upholds the confidentiality policies of the Association;
• Fluency in a variety of computer software programs, including Microsoft Word, Excel, PowerPoint, Adobe Photoshop, Illustrator, InDesign, and those systems normally associated with web design, such as HTML and CSS;
• Working competency on platforms such as Facebook, LinkedIn, YouTube, Pinterest, Flickr, Instagram, and Constant Contact;
• Proficiency in photography and video shooting and editing;
• Experience in the not-for-profit sector, and a strong knowledge of issues affecting women, girls and gender diverse communities.

NOTE: Vacation may not be taken during the six weeks preceding the Women of Distinction event.

WHAT WE OFFER:

• Comprehensive Medical, Vision, and Dental Coverage
• Life Insurance and Long-Term Disability Benefit
• Multi-Sector Pension Plan: Employer’s contribution of 5.75% and Employee Contribution of 3.25%
• Time off: Starts with 20 Vacation Days, 1.5 Days Per Month Sick Leave, 12 Paid Holidays, Health Promotional Days and 4 Float Days
• Other Benefits: Child Care Benefits, Maternity/Parental Leave Supplementary Employment Benefits, Educational/Sabbatical Leave, and Financial Assistance for Professional Development

Please note: A vulnerable sector police reference check is required by the successful candidate prior to hiring. YWCA Toronto is a unionized workplace. Staff are represented by CUPE Local 2189. This position is within the Bargaining Unit. Please indicate on your cover letter if you are an internal candidate. For internal applicants, this position is not secondable.

Posting date: April 28, 2025

YWCA Toronto transforms lives. As the city’s largest multi-service women’s organization, we help women and gender diverse people escape violence, move out of poverty and access safe, affordable housing.

We work tenaciously to break down barriers that hold women and gender diverse people back from achieving equality.

Vaccination Policy: In accordance with YWCA Toronto’s COVID-19 Vaccination Policy, all YWCA Toronto employees, students and volunteers are strongly encouraged to obtain all COVID-19 vaccinations and booster doses as recommended by Toronto Public Health

Please note: A vulnerable sector police reference check is required by the successful candidate prior to hiring.

YWCA Toronto promotes the principles of anti-oppression and adheres to the tenets of the Ontario Human Rights Code. We encourage applications from women and gender diverse people of all races, ethnic origins, religions, abilities and sexual orientations.

YWCA Toronto provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted, please advise us if you require any accommodation. While we thank all candidates for their interest, only those selected for an interview will be contacted.

YWCA Toronto is a Scent-Sensitive Workplace.