SENIOR DEPARTMENTAL CLERK (L7) KELOWNA AREA OFFICE JOB ID : MU035

BCGEU; Burnaby; On-site; CAD 50,000 - 65,000; Full time

Job summary

The BCGEU is seeking a Senior Departmental Clerk for the Kelowna Area Office. The successful candidate will be responsible for diverse administrative tasks, managing workflow, and ensuring the efficiency of office operations. Applicants should have substantial administrative experience and strong proficiency in Microsoft Office, alongside excellent communication skills. The position offers 32 hours of work per week across four days, emphasizing support for workplace diversity and equity.

Qualifications

• 2-4 years' administrative experience required.
• Excellent communication, spelling, and grammatical skills.
• Aptitude for organization and detail.

Responsibilities

• Assign non-routine work and monitor performance.
• Maintain files, logbooks, statistics, and records.
• Draft replies to general correspondence and take meeting minutes.

Skills

Keyboarding

Microsoft Word

Microsoft Excel

Communication

Organization

Interpersonal Skills

Education

High school graduation supplemented by administrative training

Job description

A Senior Departmental Clerk is required for the Kelowna Area Office.

DUTIES & RESPONSIBILITIES :

Reporting to the Director of Regions 3 & 4, the Senior Departmental Clerk duties will include assigning non-routine work; monitoring and reporting performance problems; reassigning work to resolve conflicting priorities; monitoring training / orientation of new employees. Additional duties will include maintaining files, logbooks, statistics and records; answering general enquiries; receiving and distributing mail; typing documents including forms, correspondence and reports from handwritten or draft; drafting replies to general correspondence; signing routine correspondence; making appointments and travel arrangements; taking minutes of meetings; proofreading and correcting documents; operating office and mail center equipment including photocopiers; updating and maintaining database information and producing reports; maintaining BCGEU website and calendars; responding to general enquiries and complaints; other related duties as required.

QUALIFICATIONS & EXPERIENCE :

Applicants must have 2-4 years' administrative experience; high school graduation supplemented by administrative training; excellent keyboarding (40 - 50 wpm); excellent Microsoft Word and Excel skills; excellent communication, spelling and grammatical skills; an aptitude for organization and detail; good telephone manner; the ability to set priorities and work within time limits; must have the ability to lead a team, assess work productivity and must have strong interpersonal skills.

Hours of work are 32 per week, four days.

Please note that temporary and probationary employees are not eligible for remote work arrangements.

The BCGEU supports employment equity. Indigenous workers, workers of colour, women, LGBTQ2SI+ workers, and workers with disabilities are encouraged to apply for positions with the BCGEU.