Senior Department Administrator Spvr

Rutgers University; New Brunswick; On-site; USD 79,000 - 122,000; Full time

Job summary

Rutgers University is seeking a Senior Department Administrator for the Music Department in the Mason Gross School of the Arts. This role involves providing administrative leadership, overseeing financial functions, and ensuring a professional environment for students and faculty. The ideal candidate will have a strong background in financial management and leadership within a higher education setting.

Qualifications

• Bachelor’s degree in business or a related field required.
• Five years of financial management experience preferred.
• Outstanding organizational and leadership skills.

Responsibilities

• Serves as the chief non-academic officer for the Music Department.
• Provides administrative leadership and oversees staff and budgeting.
• Manages departmental accounts and analyzes financial data.

Skills

Organizational skills

Leadership skills

Communication skills

Management skills

Attention to detail

Strategic planning

Computer skills

Education

Bachelor’s degree in business or a related field

Tools

MS Office Suite

Oracle Cloud financial management

Jaeggar Marketplace

Concur Travel and Expense Management

Job description

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Job Category Staff & Executive - Administrative & Support

Department

Department MGSA - Music

Overview

Mason Gross School of the Arts is a vibrant community of artists and scholars committed to pursuing excellence, innovation, and inclusivity. Its mission is to create socially relevant art, foster diverse programming and curricula, cultivate community partnerships, and advance the arts through teaching, creative activity, advocacy, and research that contributes to the public good. Comprising 1200 undergraduate and graduate students across programs in music, theater, dance, filmmaking, and art & design, Mason Gross is housed within Rutgers–New Brunswick, a premier Big Ten research university that serves some 50,000 students and is the flagship campus of Rutgers, The State University of New Jersey. The nation’s eighth oldest institution of higher learning, Rutgers reflects the diversity of New Jersey, which is one of the most diverse states in the nation. The Rutgers–New Brunswick campus is located less than an hour by train or car to New York City and the beautiful beaches of the Jersey Shore and is just over an hour to Philadelphia.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Senior Department Administrator SPVR for Music Department in Mason Gross School of the Arts ( MGSA ). This position reports directly to the Director of Music Department and a dotted line to the Associate Dean for Finance & Administration.

Among the key duties of the position are the following:

• Serves as the chief non-academic officer for the Music Department.
• Provides administrative leadership and oversees staff, accounting and budgeting, purchasing, personnel, facilities coordination, events, and all administrative, operational, and financial functions.
• Builds and oversees a team and ensuring an inviting, professional, responsive atmosphere for students, faculty, staff, and other stakeholders.
• Coordinates assigned administrative functions and daily operations for the Department, and all its programs, including supervision of employees; oversight and assignment of Department workflow; oversees coordination of space and facilities assignment and maintenance; purchasing; and policy administration.
• Manages the collection, revision, and flow of information.
• Manages departmental accounts, internal and external grants, faculty research funds, and other financial matters.
• Analyzes and reviews financial data, prepares financial documents and reports for internal and external purposes.
• Assists faculty and graduate students in developing research and fellowship proposals, including developing budgets and other business- or administrative-related aspects of applying for grants and the administration of the post-award process and reporting.
• Maintains records on expenditures and regularly reconciles accounts and reviews University reports to ensure that accounts are within budget.
• Oversees faculty affairs personnel. Interacts extensively with the University community, students and prospective students, the public, and external agencies and organizations.
• Bachelor’s degree in business, or a related field.
• Five (5) years of financial management experience, preferably in a non-profit or higher education setting.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Outstanding organizational, leadership, communication, and management skills.
• Strong attention to detail and commitment to accuracy.
• Ability to meet deadlines.
• Outstanding multi-tasking and strategic planning skills.
• Ability to trustworthy and able to effectively represent the university to external individuals and groups.
• Strong computer skills and proficiency with software for developing spreadsheets, budget forecasts, balance statements and other accounting reports.
• Ability to maintain a high degree of confidentiality.
• Ability to maintain professional demeanor and multitask in a fast-paced, stakeholder-focused, team environment and complete work with an understanding of the mission, vision, role, and goals of the Department, MGSA , and RU, and the role the tasks and responsibilities of this position play in the achievement of these goals.

Preferred Qualifications

• MBA strongly preferred.
• Experience in a higher education setting.
• Experience with Oracle Cloud financial management, Jaeggar Marketplace, and Concur Travel and Expense Management.
• MS Office Suite.
• Cornerstone.
• Course Scheduling System.
• ROCS .
• RAPSS .
• HCM .
• ECRT .
• MGSA appointments system.

Physical Demands and Work Environment

• Department physical footprint is spread across multiple buildings on the Douglass campus.

Special Conditions

• Frequent travel from building to building is required.
• Occasionally travels to other New Brunswick campus for meetings.

Posting Number

Posting Number 25ST1134

Posting Open Date

Posting Open Date 05/20/2025

Special Instructions to Applicants

Regional Campus

Home Location Campus

Home Location Campus Rutgers University - New Brunswick

City

State

State NJ

Position Information Recruitment/Posting Title Senior Department Administrator Spvr Job Category Staff & Executive - Administrative & Support Department MGSA - Music Overview Mason Gross School of the Arts is a vibrant community of artists and scholars committed to pursuing excellence, innovation, and inclusivity. Its mission is to create socially relevant art, foster diverse programming and curricula, cultivate community partnerships, and advance the arts through teaching, creative activity, advocacy, and research that contributes to the public good. Comprising 1200 undergraduate and graduate students across programs in music, theater, dance, filmmaking, and art & design, Mason Gross is housed within Rutgers–New Brunswick, a premier Big Ten research university that serves some 50,000 students and is the flagship campus of Rutgers, The State University of New Jersey. The nation’s eighth oldest institution of higher learning, Rutgers reflects the diversity of New Jersey, which is one of the most diverse states in the nation. The Rutgers–New Brunswick campus is located less than an hour by train or car to New York City and the beautiful beaches of the Jersey Shore and is just over an hour to Philadelphia. Posting Summary Rutgers, The State University of New Jersey is seeking a Senior Department Administrator SPVR for Music Department in Mason Gross School of the Arts ( MGSA ). This position reports directly to the Director of Music Department and a dotted line to the Associate Dean for Finance & Administration. Among the key duties of the position are the following:

• Serves as the chief non-academic officer for the Music Department.
• Provides administrative leadership and oversees staff, accounting and budgeting, purchasing, personnel, facilities coordination, events, and all administrative, operational, and financial functions.
• Builds and oversees a team and ensuring an inviting, professional, responsive atmosphere for students, faculty, staff, and other stakeholders.
• Coordinates assigned administrative functions and daily operations for the Department, and all its programs, including supervision of employees; oversight and assignment of Department workflow; oversees coordination of space and facilities assignment and maintenance; purchasing; and policy administration.
• Manages the collection, revision, and flow of information.
• Manages departmental accounts, internal and external grants, faculty research funds, and other financial matters.
• Analyzes and reviews financial data, prepares financial documents and reports for internal and external purposes.
• Assists faculty and graduate students in developing research and fellowship proposals, including developing budgets and other business- or administrative-related aspects of applying for grants and the administration of the post-award process and reporting.
• Maintains records on expenditures and regularly reconciles accounts and reviews University reports to ensure that accounts are within budget.
• Oversees faculty affairs personnel. Interacts extensively with the University community, students and prospective students, the public, and external agencies and organizations.

Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement FLSA Exempt Grade 06 Position Salary Annual Minimum Salary 79387.00 Annual Mid Range Salary 100485.00 Annual Maximum Salary 121582.00 Standard Hours 37.50 Union Description Admin Assembly (MPSC) Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience

• Bachelor’s degree in business, or a related field.
• Five (5) years of financial management experience, preferably in a non-profit or higher education setting.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Outstanding organizational, leadership, communication, and management skills.
• Strong attention to detail and commitment to accuracy.
• Ability to meet deadlines.
• Outstanding multi-tasking and strategic planning skills.
• Ability to trustworthy and able to effectively represent the university to external individuals and groups.
• Strong computer skills and proficiency with software for developing spreadsheets, budget forecasts, balance statements and other accounting reports.
• Ability to maintain a high degree of confidentiality.
• Ability to maintain professional demeanor and multitask in a fast-paced, stakeholder-focused, team environment and complete work with an understanding of the mission, vision, role, and goals of the Department, MGSA , and RU, and the role the tasks and responsibilities of this position play in the achievement of these goals.

Preferred Qualifications

• MBA strongly preferred.
• Experience in a higher education setting.
• Experience with Oracle Cloud financial management, Jaeggar Marketplace, and Concur Travel and Expense Management.

Equipment Utilized

• MS Office Suite.
• Cornerstone.
• Discoverer/Tableau.
• Course Scheduling System.
• ROCS .
• RAPSS .
• Researcher’s Dashboard.
• HCM .
• ECRT .
• MGSA appointments system.
• Canvas.

Physical Demands and Work Environment

• Fast paced, deadline driven work environment.
• Department physical footprint is spread across multiple buildings on the Douglass campus.

Special Conditions

• Frequent travel from building to building is required.
• Occasionally travels to other New Brunswick campus for meetings.

Posting Details Posting Number 25ST1134 Posting Open Date 05/20/2025 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Rutgers University - New Brunswick City New Brunswick State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have a Bachelor’s degree in business, or a related field?
  • Yes
  • No
• * Do you have at least five (5) years of financial management experience, preferably in a non-profit or higher education setting?
  • Yes
  • No
• * Do you have office and employee managerial experience
  • Yes
  • No
• * Describe your Microsoft Excel skills?
  • Beginners
  • Intermediate
  • Expert

Required Documents

Resume/CV

Cover Letter/Letter of Application

List of Professional References (contact Info)

Optional Documents

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement .

In compliance with the Americans with Disabilities Act (ADA) and the New Jersey Law Against Discrimination (NJLAD), if you have a disability and would like to request an accommodation with regard to your access to and/or your participation in the application and selection processes (for example, the online application process or interviews), please call 848-932-4444 or e-mail us .

Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page because of a disability, please contact us at 732.745.7378 or via email at [e-mail] .

For technical assistance with the applicant tracking system (login, filling out your application, resetting your password, etc.) please contact the ROCS Help Desk at 848-932-4444 or [e-mail] .

To learn more about Rutgers University’s commitment to diversity and inclusion on its campuses, click here .