Senior Data Migration Specialist

WELLSTAR Technologies Corp.; Canada; Remote; CAD 75,000 - 95,000; Full time

Job summary

WELLSTAR Technologies Corp. is seeking a Senior Data Migration Specialist to lead EMR migrations for clinics and healthcare organizations across Canada, ensuring accuracy, security, and minimal disruption while moving from legacy systems to WELLSTAR platforms.

You will manage test migrations, data validation, final migrations, issue resolution, and go-live readiness, partnering with the implementation team, vendors, clinicians, and technical contacts.

Qualifications

• Experience with EMR/EHR data migrations and healthcare data environments.
• Ability to balance technical detail with customer timelines, vendor coordination, and go-live readiness.
• Strong SQL skills and hands-on experience with scripts, tools, or processes for data movement.
• Excellent communication with internal teams, vendors, clinicians, and technical stakeholders.
• Experience designing tools, scripts, or workflows to support repeatable data migration.
• Awareness of PHI, HIPAA, SOC 2 and secure data handling.

Responsibilities

• Lead complex, high-value EMR migrations for multi-location practices and enterprises.
• Design and maintain migration scripts, tooling, and validation standards for repeatable processes.
• Advocate for product and engineering changes that reduce migration friction and improve scalability.
• Develop migration playbooks including mapping standards, cutover planning, and governance.
• Mentor junior team members and help shape the team’s operating model and capacity.

Skills

EMR data migration

Migration mindset

Technical depth

Customer-facing

Tools & automation

Data privacy & compliance

Leadership potential

Tools

SQL

Python

Git

ETL tooling

CI/CD

Job description

The opportunity

Reporting to the Director of Implementations, we are hiring a Senior Data Migration Specialist to join our Implementations team. As our new Senior Data Migration Specialist, you will be the senior technical resource for EMR data migrations, helping clinics and healthcare organizations move from legacy systems to WELLSTAR platforms accurately, securely, and with minimal disruption.

You will support high-profile enterprise migrations across OSCAR Pro and Juno to start, with broader exposure across WELLSTAR’s clinical platform group as the organization continues to grow. You will work across test migrations, data validation, final migrations, issue resolution, and go-live readiness, partnering with implementation team members, vendors, clinic administrators, physicians, and technical customer contacts.

This is a full-time remote role open to candidates across Canada. Flexibility is required to support migration windows that may occasionally fall outside standard business hours, including early Eastern or later Pacific time, to minimize disruption to clinics during operating hours.

What is in it for you

Influence. You will shape a high-impact function at a pivotal time. WELLSTAR is operating at a pivotal moment in Canadian healthcare technology, with increasing demand for secure, scalable, connected clinical platforms. This is an opportunity to directly influence migration speed, data accuracy, customer readiness, and go-live success. By improving how data is mapped, validated, migrated, and supported, you will reduce rework, lower risk, and help clinics maintain access to the historical information they rely on to deliver care.

Impact. You will create leverage through better tools and processes. You will improve the scripts, tools, workflows, and repeatable approaches that support migration work. Your contributions will help the team move faster, work more consistently, and scale migration volume without compromising quality or privacy. This is a chance to apply deep technical expertise to work that matters: making healthcare technology easier to adopt, trust, and use.

A meaningful mission. WELLSTAR is part of a healthcare technology ecosystem serving a significant portion of practitioners across Canada. You will join a specialized team focused on solving practical, high-value problems in healthcare technology, where your expertise will be visible and valued. As migration needs evolve, you will have the opportunity to mentor others, strengthen team practices, and contribute to the future structure of the migration function.

How you will make an impact:

• Help set the technical direction for complex migrations. You will lead complex, high-value EMR conversions for multi-location practices and enterprise healthcare organizations. You will identify risks early, guide data strategy, and serve as the escalation point when migration complexity threatens timelines, accuracy, or go-live readiness.
• Create more scalable migration infrastructure. You will help design and maintain the scripts, tools, reusable approaches, and validation standards that support WELLSTAR’s conversion work. You will focus on the big picture, building repeatable approaches that reduce manual effort, improve consistency, and increase confidence across every stage of the migration lifecycle.
• Influence product and implementation outcomes. You will bring the voice of Implementation into Product and Engineering conversations, advocating for import capabilities, integrations, and platform improvements that reduce friction for customers and internal teams. Your insight into the complexity of real-world healthcare data will help shape decisions that improve implementation quality and platform scalability.
• Raise the bar for migration quality and governance. You will evolve the team’s migration playbook, including mapping standards, validation methods, cutover planning, documentation, and compliance-conscious data handling. You will ensure tools and processes support secure, accurate, and auditable migration work aligned with PHI, HIPAA, SOC 2, and internal expectations.
• Develop capability across the team. You will mentor junior and mid-level specialists, support stronger technical practices, and help build a shared standard for how migration work is scoped, delivered, reviewed, and improved. As the function grows, you will help shape the team’s capacity, operating model, and future leadership structure.
• Measure and improve migration performance. You will track and report on migration outcomes, including data accuracy, timeline adherence, rework, automation gains, and delivery risk. You will use those insights to improve processes, strengthen planning, and help implementation leadership make informed decisions about priorities and capacity.

What you bring:

• The EMR data migration experience. You have strong experience working with EMR, EHR, practice management, healthcare data, or similar data migration environments. Direct EMR migration experience is highly preferred, especially with platforms such as TELUS Health PSS, CHR, Med Access, Avaros, Accuro, Oscar Pro, Juno, or similar Canadian EMR systems.
• The migration mindset. You understand how data moves from one system to another, including extraction, transformation, mapping, validation, and final load processes. You can balance technical detail with customer timelines, vendor coordination, implementation delivery, and go-live readiness.
• The technical depth. You are comfortable getting into systems, understanding back-end structures, manipulating data, and solving complex migration problems. You bring strong SQL skills and experience with scripts, tools, or technical processes that support accurate, efficient data movement.
• The customer-facing confidence. You can communicate clearly with internal teams, vendors, clinic administrators, physicians, and technical customer stakeholders. You ask good questions, explain issues in practical terms, and help customers feel supported through complex transitions.
• The tooling and automation capability. You have experience working with, improving, or building tools that support data migration, validation, reporting, or repeatable data processes. Experience with Python or a comparable language, Git, ETL tooling, cloud platforms, or CI/CD pipelines would be an asset.
• The regulated data judgement. You understand the responsibility that comes with handling sensitive information in healthcare or another highly regulated industry. You approach data access, privacy, validation, documentation, and secure handling with care and sound judgement.
• The leadership potential. You bring ownership, maturity, and a collaborative approach. You may have mentored others, supported junior team members, led project work, or acted as an escalation point, and you are interested in growing your impact as the team evolves.

WELLSTAR is a leading healthcare technology company dedicated to reshaping healthcare through digital enablement. We provide a comprehensive, holistic solution for healthcare providers across Canada, with over 40% of practitioners currently using our products and services. Our solutions serve primary care physicians, specialist physicians, health systems, and public sector organizations through a complete suite of solutions, including billing and practice management systems, electronic medical records (EMRs), digital health applications, and digital health network solutions.

In October 2026, WELLSTAR reached an important milestone, becoming a publicly traded company on the TSX Venture Exchange under the symbol WSTR. As a majority-owned subsidiary of WELL Health, we enter this next stage of growth with the backing of an established healthcare leader and the focus and opportunity of an independent public company. We continue to invest in innovation and technology that reduce administrative burden and empower healthcare providers to deliver better patient outcomes.

What you can expect from our interview process:

• A virtual interview with a Talent Advisor to discuss your interest in joining WELLSTAR and your experience. The conversation will be recorded using BrightHire, an AI powered interview platform. More details will be shared when you are invited to interview.
• A virtual interview with the Director of Implementations focused on your data migration experience, technical approach, customer-facing skills, and understanding of complex implementation environments.
• A final stage interview with WELLSTAR leadership and key team members, including the Director of Implementations, the Onboarding Manager, a member of the Data Migration team. This conversation will focus on collaboration, team fit, migration delivery, and the opportunity to learn more about WELLSTAR.

Compensation

The salary range for this position is $75,000 to $95,000. The salary will be determined based on several factors, including the candidate’s experience, qualifications, skills, and the needs of the organization. At WELLSTAR, we are committed to fair and equitable compensation and aim to provide a competitive salary that reflects the value and expertise of the successful candidate.

WELLSTAR is committed to supporting a diverse, inclusive, and accessible workplace. We welcome and celebrate the diversity of applicants and team members across ability, race, gender identity, sexual orientation, and perspective. We strive to create an inclusive workplace where differences are celebrated and fuel our success. Accommodations are available upon request for candidates participating in all aspects of the selection process.