Senior Coordinator, Medical Advancement

ROME GROUP; Quebec; On-site; CAD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a Senior Coordinator for Medical Advancement to enhance development efforts. This pivotal role involves high-level project management, relationship building with alumni and donors, and meticulous handling of confidential information. The ideal candidate will excel in organizing events and managing budgets while supporting the Associate Vice Chancellors. Join a dynamic team that values creativity and collaboration, and contribute to meaningful initiatives that impact the medical community. If you're detail-oriented and passionate about making a difference, this opportunity is perfect for you.

Benefits

Up to 22 days of vacation

Competitive health insurance

Free Metro transit U-Pass

403(b) Retirement Savings Plan

Wellness challenges and resources

4 weeks of caregiver leave

Tuition coverage for employees and family

Qualifications

• Bachelor's degree or equivalent experience required.
• 2 years of relevant experience in project management.

Responsibilities

• Provide high-level support to Associate Vice Chancellors.
• Manage complex calendaring and travel arrangements.
• Serve as project manager for Medical Advancement programs.

Skills

Project Management

Relationship Management

Event Planning

Database Management

Detail-Oriented

Oral Communications

Written Communication

Microsoft Office

Confidentiality

Multitasking

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

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Position Summary
The Senior Coordinator, Medical Advancement will work with the Associate Vice Chancellors of Medical Advancement and the Grateful Patient Acquisition Program to play a critical role for the success of Medical Advancement development efforts, serving as the touchpoint for a broad range of daily activities, projects, and initiatives. This position requires great discretion in communicating with various constituents including alumni, donors, School of Medicine leaders and faculty as well as handling confidential and sensitive information regarding alumni, prospects, donors, faculty, and staff. Position responsibilities include high-level project management, in-depth technology usage, as well as internal and external relationship development and management.

Job Description

Primary Duties & Responsibilities:
Provide high-level support to the Associate Vice Chancellors for Medical Advancement. Responsibilities include:

• Complex calendaring,
• Making travel/meeting/event arrangements,
• Preparation of meeting agendas for:
• AVC’s team,
• MA leadership,
• and School of Medicine leaders
• Manage ARCH activity
• Tracking of team’s budget and expenses
• Serves as a resource for AVCs in managing special projects, which may include preparing, editing, and proofreading documents and completing other duties as assigned to support goals of Medical Advancement.

Serve as project manager for Medical Advancement’s expanded Grateful Patient Acquisition Program. With guidance from the Senior Director of Donor Participation and Pipeline Development, the Coordinator will participate in the daily activities pertaining to the planning and execution of GPAP’s scheduled set of solicitations (digital and direct mail) for WashU Medicine and Siteman Cancer Center. Duties will include but not limited to the following:

• Acknowledgements of newly acquired donors by Med Adv
• Facilitate stewardship touchpoints
• Until the donor journey functionality is in place, help manage the process of sending pre-defined emails to the appropriate recipients.

Ensure efficient and productive internal partnerships, build, and maintain strong relationships with administrative support professionals across the Medical School enterprise. Connect prospective donors or third-party organizers with the appropriate director or colleague.

Perform other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment
• May need to travel between campuses

Physical Effort

• Typically sitting at a desk or table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (2 Years)

Skills:

Not Applicable

Driver’s License:

A driver’s license is not required for this position.

More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Preferred Qualifications

Education:

No additional education beyond what is stated in the Required Qualifications section.

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Confidentiality, Database Management, Deadline Management, Detail-Oriented, Event Management, Event Planning, High-Integrity, Material Preparation, Meeting Organization, Microsoft Office, Multitasking, Nonprofit Organizations, Office Management, Oral Communications, Organizing, Professional Etiquette, Project Management, Relationship Management, Scheduling, Sound Judgment, Supervision, Teamwork, Written Communication

Grade
G10-H

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation
If you are unable to use our online application system and would like an accommodation, please [e-mail] call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement
Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at
• WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

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EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.