Senior Coordinator - Facilities

WESCO; Mississauga; On-site; CAD 70,000 - 90,000; Full time

Job summary

A professional facilities management company is seeking a Senior Coordinator - Facilities based in Mississauga, Canada. The role requires managing the upkeep and repairs of over 50 locations, coordinating with vendors, and supporting the finance team. Candidates should have strong communication and organizational skills, along with experience in facilities management. Competitive compensation and opportunities for growth are offered.

Qualifications

• 5 years of experience in facilities or building management required.
• Proficiency in Word, Excel, and all Microsoft Office suite items is necessary.
• Ability to travel 25% - 50% as required.

Responsibilities

• Coordinates building repairs and upgrades on leased sites.
• Acts as a liaison between AP & finance teams, vendors and location management.
• Creates and maintains a vendor database.

Skills

Communication skills

Organizational skills

Interpersonal skills

Self-motivated

Education

High School Degree or Equivalent

Associates’ Degree/College Diploma in Business or related field

Tools

Microsoft Office Suite

Facilities management software

Job description

As the Senior Coordinator - Facilities, you will be responsible for maintaining the efficient and smooth operation of at least 50+ locations (over 4 million square feet) jobsites. You will be accountable for coordinating the upkeep, building repairs and upgrades to company owned and leased sites. You will be responsible for equipment functionality and maintaining an inventory of supplies. You will be accountable for reviewing and approving repair and maintenance (R&M) expense requests.

Responsibilities:

• Coordinates building repairs and upgrades on leased sites with landlords in accordance with established leases

• Ensures upkeep of at least 50+ company leased and owned facilities

• Reviews and approves R&M expense requests

• Acts as a liaison between AP & finance teams, vendors and location management

• Works with the Sustainability team for data collection and project execution

• Creates and maintains a vendor database and identifies opportunities for national contracts and cost efficiencies

• Supports capital spending requests for exterior signage, building repairs, equipment, carpeting and furniture

• Assesses long-term needs for facilities and equipment to protect assets and mission

• Manages and executes assigned projects

• Acts as a resource for WESCO management for facilities topics

• Assist location manager with enforcing H&S policies and procedures

Qualifications:

• High School Degree or Equivalent required

• Associates’ Degree (U.S.)/College Diploma (Canada) - Business or related field preferred

• 5 years of experience in facilities, building management, customer service, etc.

• Proficiency in Word, Excel and all Microsoft office suite items

• Excellent communication skills both written and verbal

• Basic understanding of building systems, HVAC, Lighting, etc.

• Good interpersonal skills

• Organizational skills and ability to multi-task

• Self-motivated to work independently or within a team as needed

• Ability to prioritize and complete tasks within a deadline

• Ability to travel 25% - 50%