Senior Coordinator, Conferences & Events

Loblaw Companies Limited; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading retail pharmacy chain in Toronto is seeking a Senior Coordinator for Conference & Event Planning to manage conferences and events. You will handle budget management, logistics, and support onsite registration while ensuring exceptional service and compliance. Ideal candidates will have 2-5 years of event planning experience and strong project management skills in a fast-paced retail environment.

Benefits

Purchase discount program

Competitive pay

Online learning opportunities

Qualifications

• 2-5 years of experience with event planning for conferences and large corporate events.
• Ability to manage multiple tasks, deadlines, and project components simultaneously.
• Strong communication skills for interacting with clients and vendors.

Responsibilities

• Review and manage budget for conferences and events.
• Develop conference materials and manage event logistics.
• Provide customer service onsite at all events and manage volunteers.

Skills

Event Planning

Project Management

Budgeting & Financial Management

Communication & Negotiation

Problem-Solving

Attention to Detail

Teamwork

Tools

Excel

Word

PowerPoint

Job description

Location: 243 Consumers Road, Toronto, Ontario, M2J 4W8

At Shoppers Drug Mart, we’re innovating health and wellness in Canada. From prescriptions to walk-in clinics, and a beloved loyalty program, we’re caring and supporting our customers in new ways every day. With more than 1,300 locally owned and operated stores from coast to coast, the Shoppers Drug Mart network is more than a great place to shop, it’s a great place to work. We’re committed to building our talented team who champion collaboration, kindness and inclusivity. Join our team, and help recognize a healthy future for your career and for all Canadians.

Why this role is important?

Senior Coordinator, Conference & Event Planning

In partnership with the Manager, Conferences and Events, the Coordinator, Conference & Event Planning is a key member in the coordination, planning and execution of key Shoppers Drug Mart conferences and events.

What You\'ll Do

• Budget Management: Review and pay all invoices, assist with reconciling payments to ensure budget is adhered to and accounting policies are followed.
• Management of conference materials: Development of the Conference Event App. Manage and order all signage required for conferences & events. Propose ideas and creative games to enhance event quality. Obtain and arrange items for delegate bags.
• Coordinate event activations: Assist with décor and entertainment. Order awards, prizes and promotional items for giveaways. Ensure compliance and appropriate Insurance coverage is in place at all venues according to contract terms and conditions.
• Support onsite registration: Provide customer service while on site at all events, assist with logistics, signage placement and workshop handout replenishment. Manage volunteers and support staff for venue and AV partners.
• Logistics: Handle shipment of all conference materials to and from venue. Arrange trucks for delivery to all conference sites. Organize and manage all conference materials for shipping to all venues. Manage packing and labelling of all pallets for shipping purposes. Handle all US customs paperwork to and from the U.S.A. for out of country conferences.

What You\'ll Bring

• Event Planning: 2-5 years of experience with event planning for conferences, tradeshows and other large corporate events.
• Project Management: The ability to manage multiple tasks, deadlines, and project components simultaneously.
• Budgeting & Financial Management: Intermediate level in Excel, Word & PowerPoint, skilled in managing financial resources, creating budgets, and analyzing financial performance.
• Communication & Negotiation: Strong communication skills for interacting with clients, vendors, and other team members.
• Problem-Solving: The ability to think on your feet and resolve unexpected issues that may arise during event planning and execution.
• Attention to Detail: Meticulous attention to detail to ensure all aspects of the event are handled correctly and effectively.
• Teamwork: Ability to lead and motivate event planning staff and work collaboratively with various stakeholders and committees.

Why work at Shoppers Drug Mart?

Acting as consultants, supporting internal customers and the Associate-Owners, you will get experience unique to the retail industry while working for an award-winning national brand. Benefit from a purchase discount program, competitive pay and online learning through Academy.

Take ownership of your work and find more ways to care about your work, co-workers, customers and community.

How You’ll Succeed

At Shoppers Drug Mart Inc., we seek great people to continually strengthen our culture. We believe great people model our values, are authentic, build trust and make connections.

If that sounds like you, and you are open-minded, responsive to change and up to the challenges provided in a fast-paced retail environment, apply today.

Employment Type: Full time

Type of Role: Regular

Shoppers Drug Mart Inc. recognizes Canada's diversity as a source of national pride and strength. We have made it a priority to reflect our nation’s evolving diversity in the products we sell, the people we hire, and the culture we create in our organization. Accommodation is available upon request for applicants with disabilities in the recruitment and assessment process and when hired.

Please Note: If you have Employee Self Service (ESS) on Workday, apply to this job via the Workday application.

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