Senior Coordinator

Apex Systems; Toronto; Hybrid; CAD 70,000 - 90,000; Full time

Job summary

A global IT services company is seeking a Senior Coordinator / SharePoint Administrator in Toronto. The ideal candidate will provide administrative and operational support, focusing on SharePoint administration. Responsibilities include managing recurring tasks, coordinating meetings, and maintaining issue logs. Required skills include 5+ years in a similar role, proficiency in SharePoint, and strong organizational skills. This position is a 6-month contract with the potential for extension.

Benefits

Medical, dental, and vision insurance

Employee stock purchase program

401K program with company match

Employee Assistance Program (EAP)

Training and certification opportunities

Qualifications

• 5+ years of experience in a coordination, administrative, or project support role.
• Strong experience managing calendars, meetings, and documentation in a fast-paced environment.
• Proficiency in SharePoint administration, including site maintenance and content organization.

Responsibilities

• Manage and track the monthly cycle of recurring tasks and deliverables.
• Schedule, coordinate, and document meetings across multiple stakeholder groups.
• Maintain and update SharePoint sites used for collaboration and documentation.

Skills

Coordination

SharePoint administration

Communication skills

Organizational skills

Independence

Tools

Microsoft 365

Job description

Job# : 2079159

Job Description :

Job Title : Senior Coordinator / SharePoint Administrator

Location : Downtown Toronto 2x / week

Job Type : 6 months C2H

Overview :

We are seeking a Senior Coordinator / SharePoint Administrator to provide high-level administrative and operational support to our leadership team. This role is ideal for someone who is highly organized, detail-oriented, and experienced in managing recurring operational cycles, coordinating meetings, maintaining issue logs, and administering SharePoint sites. You will play a key role in ensuring the smooth execution of monthly processes and supporting the broader infrastructure and project teams.

Key Responsibilities :

Administrative & Coordination Support :

• Manage and track the monthly cycle of recurring tasks and deliverables.
• Schedule, coordinate, and document meetings across multiple stakeholder groups.
• Prepare agendas, take detailed meeting minutes, and ensure timely distribution and follow-up.
• Maintain and update issue logs, ensuring accurate tracking and resolution of outstanding items.
• Provide day-to-day administrative support to leadership, including calendar management and task tracking.

SharePoint Site Administration :

Maintain and update SharePoint sites used for collaboration, documentation, and records management.

Ensure content is well-organized, accessible, and linked to the appropriate security groups.

Support the development of new pages and site enhancements to improve usability and visual appeal.

Act as the point of contact for SharePoint-related questions and troubleshooting.

Operational Oversight :

Support the execution of monthly control checks and reporting activities.

Collaborate with technical and business teams to ensure alignment on deliverables and timelines.

Help enforce governance and consistency across documentation and SharePoint usage.

Required Skills & Qualifications :

5+ years of experience in a coordination, administrative, or project support role.

Strong experience managing calendars, meetings, and documentation in a fast-paced environment.

Proficiency in SharePoint administration, including site maintenance, permissions, and content organization.

Excellent written and verbal communication skills.

Highly organized with strong attention to detail and follow-through.

Comfortable working independently and managing multiple priorities.

Preferred Skills :

Experience supporting infrastructure or IT project teams.

Familiarity with Microsoft 365 tools (Teams, Outlook, OneDrive, Power Automate).

Basic knowledge of SharePoint page design and customization (modern web parts, layout tools).

Understanding of issue tracking and reporting processes.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at or 844-463-6178.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Apex Benefits Overview : Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses / books / seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.