Senior Coordinator

beBee Careers; Ottawa; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company seeks an Executive Administrative Assistant to support the Director of Workplace Effectiveness. This pivotal role requires at least 5 years of experience in an executive capacity and previous HR experience. The candidate will manage daily operations, organize meetings, and assist in project management for the Workplace Effectiveness team.

Qualifications

• At least 5 years of experience in an Executive Administrative capacity.
• Previous Human Resources experience is required.
• Reliability level of security clearance.

Responsibilities

• Manage and coordinate the Director's calendar and email communications.
• Provide logistics and administrative support for management meetings.
• Coordinate logistics for all-staff meetings.

Skills

Communication

Project Management

Time Management

Reliability

Education

College or CEGEP diploma / certificate or High school diploma

Job description

This is a pivotal role supporting the Director of Workplace Effectiveness, responsible for a broad spectrum of administrative and coordination duties that keep HR operations and leadership engagements running smoothly.

The ideal candidate will have at least 5 years of experience previously supporting a Director, Assistant Director General, Assistant Deputy Minister, CEO, or President in an Executive Administrative capacity. Previous Human Resources experience is required.

Key Responsibilities :

• Manage and coordinate the Director's calendar and email communications.
• Identify and flag urgent matters requiring immediate attention.
• Track correspondence, remits, and action items to ensure timely follow-up.
• Provide logistics and administrative support for management meetings, including minute-taking and follow-ups.
• Organize meetings with internal and external stakeholders, including senior leadership.
• Draft professional emails and internal communications on behalf of the Director.
• Provide project management support to Workplace Effectiveness team initiatives.
• Coordinate logistics and planning for all-staff meetings.
• Maintain tracking systems for team workforce and workplace data.
• Support various ongoing initiatives within the Workplace Effectiveness function.

Mandatory Qualifications :

• College or CEGEP diploma / certificate or High school diploma
• At least 5 years of experience in Executive Administrative capacity
• Previous Human Resources experience is required
• Reliability level of security clearance

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