Senior Contract Administrator - Site Technical Projects

Nuclear Waste Management Organization; Ignace, Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

A prominent organization in contract administration is seeking an experienced Contract Administrator in Ontario, Canada. The role involves managing day-to-day contract activities, ensuring compliance with contractual terms, and supporting contract negotiations. Ideal candidates will have a university degree, 6+ years in contract management, and strong negotiation skills. The position offers professional development within a dynamic environment.

Qualifications

• 6 years of experience in large-scale contract management and administration.
• Experience in project oversight and understanding of business drivers.
• Excellent communication skills, both written and verbal.

Responsibilities

• Administer assigned contracts and ensure compliance with terms.
• Perform post-award contract administration and monitor contractor performance.
• Provide support in contract change management processes.

Skills

Contract management

Negotiation skills

Communication skills

Attention to detail

Knowledge of contracting law

Education

4-year University degree in Engineering or Business Administration

Tools

MS Office (Word, Excel, PowerPoint, Outlook, Teams)

Power BI

Job description

• Day-to-day administration of assigned contracts, which will be of varying levels of complexity and from a variety of disciplines (e.g. Engineering, Drilling, Mining, Fieldwork, Site Projects, Infrastructure, and Consultancy services contracts).
• Support contract ‘pre-award’ activities such as the development of contract terms for effective management of contractual work, participating in bid review processes, and reviewing final contract documentation for completion prior to issuance.
• Performs post-award contract Administration activities on behalf of the NWMO Contract Owner such as : Set-up and conduct of different types of Contract meetings throughout the execution of the work Provide support in ensuring contracts are executed in alignment with the approved Scope of Work and Contract Terms and Conditions Monitoring of contractor performance metrics as defined in the Contract, and escalating variances to the Contract Owner to ensure corrective actions can be taken; provide support with the completion of corrective actions Support the Contract Owner with contract change management processes and contract / Purchase Order amendment processes to obtain approval for any changes to the cost, scope, and schedule of a contract Support with the negotiation of claims and disputes as required, being mindful of the roles and responsibilities of the Purchasing and Legal Departments according to Organization Authority Register (OAR) Conduct the review of monthly progress reports and submitted invoices from the vendors and make recommendations to the Contract Owner on approach and approvals Support in the Contracts and Purchase Orders close-out process
• Provide support and advice on Contract Administration best practices and guidance to the Contract Owner, support staff, and other NWMO contract administrators to obtain compliance with NWMO contract administration processes, systems and tools (job aids, etc.).
• Track progress of contract deliverable submittals and monitors schedule performance on behalf of the Contract Owner. Reviews and monitors vendor reporting requirements as defined in the contract documents.
• Ensures the execution of contracts complies with the NWMO’s contract administration management procedure, and other NWMO Policies & Procedures as required.
• Supports the Contract Owners by providing accrual, forecasting and variance reporting for the assigned contracts.
• Supports the Contract Owner by identifying areas of improvement to enhance vendor performance, including but not limited the monitoring of contract changes, validation of payment requests, tracking of contract submittals, vendor reporting, and other deliverables related to the day-to-day management of contracts, and provide input to the NWMO’s continuous learning and improvement system.
• Set-up and maintain adequate contract filings using the established NWMO methodology.
• Other duties as required.

Qualifications and Experience

• A 4-year University education degree, preferably in Engineering or Business Administration or a technical discipline.
• 6 years of experience in large-scale contract management and administration, ideally in one or more of the following sectors : Mining, Drilling, Site Projects, Fieldwork, Construction, and / or Engineering.
• Knowledge of a variety of contracting strategies and procurement types, as well as contractual terms and conditions.
• Knowledge of contracting law, contract language, and legal clauses.
• Experience participating in large contract negotiations, development of complex contracts compensation models, and dispute resolutions.
• Experience in supporting, coordinating and overseeing change management execution.
• Experience in project oversight, deep understanding of the business drivers for key performance indicators in the Engineering, Mining, Drilling, Site Projects, Fieldwork, and Construction business (Cost, Schedule, Health, Safety, Security, Environment, and Quality).
• Experience with contract cost forecasting, and accruals.
• Demonstrates strong attention to detail, accuracy and documentation.
• Must be capable of working under tight deadlines.
• Commitment to ethical business conduct and a demonstrated ability to be trusted with sensitive information.
• Excellent communication skills, both written and verbal.
• Proficient with MS Office (Word, Excel, PowerPoint, Outlook, Teams). Experience with Power BI and other contract / project management software would be considered an asset.

Preferred

Thefollowing are considered assets :

• Experience managing contracts in Collaborative Contracting Models.
• Experience in nuclear energy, mining, drilling, engineering, or the broader energy sector.
• Purchasing Management Association of Canada (PMAC) / Supply Chain Management Professional (SCMP) designations.
• Education in Quantity Surveying, Project Management and / or Contract Law.