Senior Conference Associate

STEMCELL Technologies, Inc.; Burnaby; On-site; CAD 71,000 - 96,000; Part time

Job summary

STEMCELL Technologies, Inc. in Vancouver, BC, seeks a Senior Conference Associate to manage exhibitor and sponsorship presence at conferences across North America. You will coordinate cross‑functional teams, create detailed project plans, and deliver events on time and within budget.

This fixed-term role ends January 2028 and offers a competitive salary and benefits. You will negotiate with vendors, track budgets, and capture post‑event feedback to drive improvements for future conferences.

Qualifications

• Strong knowledge of project management fundamentals and hands-on event planning experience.
• Excellent communication and relationship-building skills across complex teams.
• Proficiency with standard business software, spreadsheets, presentations, and database applications.
• Ability to lift, carry, and move items weighing a minimum of 20 pounds.
• Bachelor's degree with 2-6 years of relevant experience; Master's degree with 1-4 years of experience.

Responsibilities

• Establish detailed project plans, outline objectives, and execute end-to-end event logistics on time and within budget.
• Collaborate with internal teams, management, and external vendors to negotiate agreements, consult on packages, and streamline planning.
• Identify, evaluate, and mitigate project risks while reporting progress regularly to the Senior Manager, Conference Management.
• Coordinate event logistics, manage booth inventory, and support Sales teams with shipping marketing collateral.
• Capture post-conference feedback, evaluate performance, and recommend continuous improvements for future events.

Skills

Project management

Communication

Relationship building

Office software

Lifting 20 lbs

Education

Bachelor's degree with 2-6 years experience; Master's with 1-4 years

Job description

Job Description Summary

If you thrive in a dynamic, fast-paced environment, are the go-to planner for projects and events amongst your colleagues, and consider yourself an exceptional communicator, the Senior Conference Associate role may be the perfect opportunity for you!

Job Description

In this role, you will act as a project manager for our exhibitor and sponsorship presence at assigned scientific conferences across North America. You will work across departments to complete event deliverables on time and within budget as outlined in project plans.

Please note this is a fixed-term position with an estimated end date of January 2028.

Duties and Responsibilities

• Establish detailed project plans, outline objectives, and execute end-to-end event logistics on time and within budget
• Collaborate with internal teams, management, and external vendors to negotiate agreements, consult on packages, and streamline planning
• Identify, evaluate, and mitigate project risks while reporting progress regularly to the Senior Manager, Conference Management
• Coordinate event logistics, manage booth inventory, and support Sales teams with shipping marketing collateral
• Capture post-conference feedback, evaluate performance, and recommend continuous improvements for future events

Knowledge And Qualifications

• Bachelor's degree with 2-6 years of relevant experience; Master's degree with 1-4 years of experience
• Strong knowledge of project management fundamentals and hands-on event planning experience
• Excellent communication and relationship-building skills across complex teams
• Proficiency with standard business software, spreadsheets, presentations, and database applications
• Ability to lift, carry, and move items weighing a minimum of 20 pounds

#United

STEMCELL Technologies is a privately owned, Vancouver-based biotechnology company that helps power leading-edge life science research around the world.

Driven by our love of science and passion for quality, we are a company of Scientists Helping Scientists - standing by our customers to provide the outstanding products, technical support, and training they need to advance their research.

Scientists performing stem cell, immunology, cancer, regenerative medicine, and cellular therapy research are among those who rely on our cell culture media, cell separation products, instruments, accessory products, and services.

Through our many regional offices, as well as our distribution centers in Vancouver, Seattle, Grenoble, and Singapore, we deliver our innovative, specialized products to more than 100 countries.

With over 1,800 employees globally, most with scientific or engineering degrees, STEMCELL is proud to be the largest biotechnology employer in Canada.

This is an opportunity to work with highly motivated colleagues in a science-oriented, creative, and dynamic environment. We offer a competitive salary, excellent benefits, and meaningful career development opportunities.

STEMCELL is well recognized for exceptional leadership and business practices. We are one of Canada’s Best Managed Companies and operate an ISO 14001-certified environmental management system to measure and reduce our environmental impact.

As an equal opportunity employer, STEMCELL is dedicated to ensuring that every employee feels safe, valued, and respected for who they are. We know that scientific progress and innovation occur when diverse, creative minds come together and we are committed to nurturing a culture of inclusivity and belonging. STEMCELL enforces a zero-tolerance policy for any form of discrimination. Selection decisions are solely based on job-related factors.

Salary

The annual salary for this job ranges from:

$71,200.00 - $96,400.00

STEMCELL determines an individual’s pay within the range based on multiple factors including experience, education, job-related skills, and equity within the team or organization. For jobs that are eligible for sales incentives, the range noted above is inclusive of target incentives; actual incentives are based on individual performance results in accordance with company policy. In addition to base salary, STEMCELL offers a comprehensive total rewards package including health benefits, retirement savings, and more.