Senior Clerk, Home Health/Home Support, Tri-Cities

Fraser Health Authority; Port Moody; On-site; CAD 87,538,000 - 92,810,000; Full time

Benefits offered by this job

Comprehensive, Employer-Paid Benefits

Up to four weeks vacation

Benefit portability

Immediate pension enrollment

Maternity top-up 87%

TransLink pass subsidy

Job summary

Fraser Health Authority is seeking a Casual Senior Clerk for the Surrey Home Support site in Port Moody, BC. The role focuses on providing essential administrative support, coordinating clerical workloads, and maintaining payroll and timekeeping processes within a busy program site.

Qualifications include Grade 12 and five years of related experience, plus a valid driver's license. The position includes comprehensive benefits and pension eligibility with a supportive team environment.

Qualifications

• Grade 12 or equivalent.
• Five (5) years related experience.
• Valid driver’s license and able to provide own transportation.
• Proven clerical and administrative capabilities as described in the responsibilities.

Responsibilities

• Supervise clerical tasks and reception services to maintain efficient program site operations.
• Provide clerical backup including typing, word processing and stenographing, handling confidential materials.
• Maintain office inventories and program supplies to optimize cost-efficiency.
• Assist with equipment, furniture and material inventory, maintenance schedules and audits.
• Compile and abstract data or reports as requested.
• Disseminate notices, letters and policy documents; keep binders current.
• Organize storage and retrieval of client files and manage attendance and leave records.
• Input payroll and benefits data; reconcile discrepancies and distribute pay statements.
• Maintain petty cash accounts and verify travel vouchers for approvals.
• Mentor administrative staff and assist with performance reviews.
• Ensure building security and safety compliance; participate in committee work as requested.

Skills

Follow directions

Office practices

Team environment

Verbal and written communication

Organization and problem solving

Interpersonal skills

Word processing and spreadsheets

Typing 50 wpm

Education

Grade 12 or equivalent

Job description

Salary

The salary range for this position is CAD $30.55 - $32.39 / hour

Salary

The salary range for this position is CAD $30.55 - $32.39 / hour

Job Summary

We are currently looking to fill a Casual opportunity for a Senior Clerk at Surrey, Home Support located in Port Moody, BC.

Experience The Exceptional Benefits Of Working With Us Including

• Comprehensive, 100% Employer-Paid Benefits: Enjoy peace of mind with full coverage.
• Generous Vacation Time: eligible employees can earn up to four weeks of vacation to recharge and relax.
• Benefit Portability: Seamlessly transfer your benefits from another HEABC employer.
• Immediate Pension Enrollment: Secure your future with a defined municipal pension plan from day one.
• Maternity Top-Up: Receive an 87% top-up during maternity leave.
• TransLink Pass Subsidy: Save on commuting costs with a 50% subsidy on TransLink passes

Additional employee discounts and perks available.

• Eligibility based on employment status

Detailed Overview

Provides administrative support at the work site, organizes the assignment of clerical workload, ensures a smooth administrative workflow, co-ordinates timekeeping and payroll, maintains office and program supplies, expedites purchasing or material requisitions, and assists with clerical staff skills development.

Responsibilities

• Supervising clerical tasks and reception service to maintain an efficient administration operation at the program site.
• Providing clerical backup such as typing, word processing and stenographing, including documents of a confidential nature.
• Ensuring adequate office inventories and program supplies are maintained in the most cost-effective manner.
• Assisting with equipment, furniture and materials inventory, schedule of maintenance and audit.
• Compiling, collating and abstracting statistical data or reports as requested.
• Ensuring staff have ready access to circulated notices, letters, memos, policy and procedure binders, and keeping the latter current as directed.
• Organizing the storage, tracking, transferring and retrieval of client files.
• Maintaining work schedule, attendance, overtime, and leave management records.
• Inputting payroll and benefits data into automated or manual payroll system and reconciling any discrepancies.
• Distribute pay stub / statement, T4 slips, superannuation statement and other related reports to employees.
• Maintaining and monitoring petty cash accounts for the assigned program site.
• Collecting travel vouchers, verifying for accuracy and arranging for expenditure approval, prior to forwarding them to accounts payable for processing.
• Mentoring administrative support staff as delegated and assisting with skills development.
• Assisting with performance review of administrative support staff.
• Monitoring the use and dissemination of building keys and orientation to security alarm system.
• Ensuring staff is aware of building security, WHMIS, WCB regulations, fire drill and Occupational Health and Safety issues.
• Participating on assigned committees and taking minutes at meetings as requested.
• Performing other related duties or undertaking special projects as required.

Qualifications

Education and Experience

• Grade 12 or equivalent.
• Five (5) years related experience.
• Valid driver's license and able to provide own transportation.

Skills And Abilities

• Ability to follow directions or instructions.
• Current knowledge of best office practices.
• Ability to work in a team environment.
• Effective verbal and written communication skills.
• Physical ability to perform the duties of the position.
• Good organizational and problem-solving skills.
• Strong interpersonal skills and able to deal with the public.
• Comprehensive knowledge of computerized word-processing and spreadsheets.
• Ability to type 50 wpm.

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.

People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 50,000+ staff, medical staff and volunteers.

We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

Together, we are the heart of health care.

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