Senior Benefits Specialist

CEI Fleet Collision and Safety; Mississauga; On-site; CAD 76,000 - 105,000; Full time

Job summary

A fleet management firm located in Mississauga is seeking a Senior Benefits Specialist to oversee benefits administration, ensure regulatory compliance, and manage vendor relationships. The ideal candidate will have 5-8 years of experience in Employee Benefits management in both Canada and the US, with a strong analytical mindset and project management skills. This role offers a competitive salary and comprehensive benefits.

Benefits

Comprehensive health and welfare benefits

Paid time-off programs (vacation, sick leave, holidays)

Qualifications

• 5-8 years of experience in Employee Benefits management in Canada and the US.
• Strong knowledge of ACA, ERISA, HIPAA, and similar regulations.

Responsibilities

• Manage relationships with benefits providers and ensure service delivery.
• Oversee daily administration of leave of absence and disability programs.
• Conduct research on health and welfare laws for compliance.

Skills

Employee Benefits Management

Regulatory Compliance Knowledge

Project Management

Analytical Skills

Customer Service Skills

Education

Bachelor's Degree in Business, Finance, HR, or related field

Tools

Microsoft Office (PowerPoint, Excel)

HRIS platforms

Job description

Senior Benefits Specialist page is loaded

Senior Benefits Specialist

Apply locations Mississauga time type Full time posted on Posted 2 Days Ago job requisition id R104998

Get started on an exciting career at Element!

Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business – delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team.

Job purpose:

The Senior Benefits Specialist plays a critical role in the process-oriented administration and continuous enhancement of Element’s benefits, leave and retirement programs. This role ensures employee eligibility and understanding of benefit offerings, resolves complex issues in partnership with vendors and internal teams, and oversees day-to-day operations including leave and disability management, invoice reconciliation, and system testing. With a strong analytical mindset, the Senior Benefits Specialist supports key initiatives such as open enrollment, benefits education, and system optimization, using data and insights to improve efficiency and compliance. The role also stays current with evolving health and welfare regulations to ensure adherence to laws such as ACA, ERISA, HIPAA, Section 125, and COBRA.

Primary Tasks and responsibilities include but not limited to:

• Global Benefits Support: Serve as a key member of the Benefits Center of Excellence (COE), supporting global benefits operations with primary focus on Canada and the U.S., and additional support for Mexico, Ireland, and Australia/New Zealand (ANZ).
• Benefits Administration: Assess employee benefits eligibility, provide expert guidance and clarification on plan details, and resolve complex benefits-related issues in coordination with brokers, carriers, and payroll teams.
• Leave and Disability Management: Oversee daily administration of leave of absence and disability programs, including the development and maintenance of related processes and communications. Act as the subject matter expert for leave and disability policies and procedures.
• Vendor Management: Manage relationships with third-party benefits providers, escalate service concerns as necessary, and ensure integrations and service delivery meet performance expectations.
• Invoice Processing and Reconciliation: Accurately process benefit-related notifications, vendor invoices, and perform timely reconciliation of benefits billing to maintain financial accuracy and accountability.
• Open Enrollment and Benefits Communication: Support the planning and execution of annual open enrollment, including system set-up, testing, employee enrollment auditing, and development of communication materials and training resources for employees and new hires.
• System Optimization and Testing: Collaborate with People Services to perform regular system assessments, identify opportunities for improved efficiency and compliance, and execute user acceptance testing for benefits-related system updates or enhancements.
• Regulatory Compliance and Reporting: Conduct research and analysis on health and welfare laws and regulations. Support the preparation of Form 5500 filings, WRAP documents, 401k audits and non-discrimination testing in partnership with external vendors.
• Policy Monitoring: Maintain up-to-date knowledge of relevant legislative and regulatory requirements including ACA, ERISA, HIPAA, Section 125, and COBRA to ensure company-wide compliance and provide guidance as needed.

Qualifications:

• Bachelor’s Degree preferred in Business, Finance, HR, or related field
• 5-8 years of experience in Employee Benefits management in both Canada and the US
• Demonstrates comprehensive expertise in group benefits plans and the benefits landscape, not only within the US and Canada, but also with a global perspective, ensuring adaptability and best practices across international markets.

• Strong knowledge of Benefits, Pension, 401k, RRSP Absence Management and HR legal & regulatory framework
• Possesses working knowledge of ACA, ERISA & other regulatory requirements pertaining to benefit plans.
• Strong demonstrated ability to prepare executive-ready presentations / communications in Word and PowerPoint
• Strong problem-solving skills, oral and written communication, planning and organization, project management and decision making.
• Strong knowledge of ADA, Family and Medical Leave Act (FMLA), and relevant Canadian legislation
• Project management, planning, organizational and time management skills demonstrated through multiple major project implementations in a fast-paced, multi-priority environment
• Strong internal and external customer service skills.
• Ability to work autonomously and deliver results.
• Strong familiarity with Benefits Administration and HRIS platforms, as well as Microsoft Office including PowerPoint and Excel
• Works in a collaborative manner, securing support, efficiency and respect of all key stakeholders.

The hiring base salary range for this position is $76,300 - $104,900 annually. Actual compensation within this range will be dependent upon the individual’s knowledge, skills, experience, equity with other team members, and alignment with market data. Please note that the disclosed salary range is solely for candidates hired to perform work within this geographic location. Candidates hired to work in other locations will be subject to the pay range associated with that location.

What’s in it for You
• A culture of innovation, empowerment, decision-making, and accountability
• Comprehensive health and welfare benefits that serve the needs of you and your family and foster a culture of wellness (for qualified roles)
• Additional benefits and amenities, including paid time-off programs (vacation, sick leave, and holidays) (for qualified roles)

Applicants will be required to undergo a background check only if and after a conditional offer of employment has been extended.

Element Fleet Management and its wholly owned subsidiaries are an equal opportunity employer committed to diversity, equity, inclusion, and belonging. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, gender identity, age, sex, sexual orientation, disability, national origin, Aboriginal/Native American status, protected veterans’ status or any other legally-protected factors. Disability-related accommodations during the application and interview process are available upon request.Should you require an accommodation with our hiring process please send an email to [e-mail] or call [phone].

About Us

Element Fleet Management is the global leader in the fleet management industry, providing a full suite of customized services and consulting for our clients with commercial vehicle fleets. We offer our clients everything from streamlined vehicle purchasing and technology solutions to personalized driver safety resources. We simplify fleet management so that our clients are free to achieve their business goals, knowing that their vehicles are in good hands.