Senior Associate, Response Centre (6 month contract)

OMA group; Toronto; On-site; CAD 55,000 - 58,000; Full time

Benefits offered by this job

Travel to Toronto head office

Performance-based salary growth

Job summary

The Ontario Medical Association (OMA) is seeking a front-line support specialist to join our Response Centre in Toronto. You will respond to inquiries from members and the public, document concerns, and route or escalate issues per established procedures.

You will update the CRM with calls and emails, maintain confidentiality, and support membership services as needed. Training and operational needs may adjust responsibilities over time.

Qualifications

• 2–5 years customer service experience.
• 1–2 years call centre experience an asset.
• Healthcare industry knowledge an asset.
• Excellent verbal and written communication skills.

Responsibilities

• Respond to inquiries and complaints from OMA members, the public and staff; ensure issues are addressed, resolved, or escalated.
• Filter and disseminate confidential information; prepare appropriate responses based on approved messaging.
• Document all inquiries in the CRM; update member profiles as needed.
• Maintain privacy and confidentiality per policies; handle sensitive data appropriately.
• Review knowledge base articles and provide feedback on gaps to the Manager, Response Centre.
• Provide additional logistical support to the membership team when needed.

Skills

Customer service

Communication

Teamwork

Problem solving

CRM systems

Education

High School or Community College Diploma in Business Administration

Tools

Microsoft Office

Microsoft Teams

Salesforce

Job description

Are you looking to join one of Greater Toronto’s Top 2026 Employers?

The Ontario Medical Association (OMA) advocates for and supports doctors, seeking to strengthen their leadership role in caring for patients. We continually seek to be the trusted voice in transforming Ontario’s health-care system by courageously pursuing best practices, new ideas, solutions, and opportunities to improve.

Job summary

This position is responsible for responding to front-line inquiries from OMA members and the public, documenting concerns, and routing or flagging matters requiring further support. Additional membership services activities may be introduced based on training, operational needs, and demonstrated readiness.

How you will make a difference

• Responding to inquiries and complaints from OMA members, the public and OMA staff, ensuring issues are appropriately addressed, resolved, or escalated in accordance with established Response Centre procedures/processes.
• Filtering and disseminating confidential information, providing explanations, and preparing appropriate verbal/written responses based on approved messaging.
• Documenting all member inquiries and issues received by phone or email in the CRM system and, when necessary, updating OMA membership database making necessary edits to member profiles.
• Adheres to all relevant OMA privacy and financial policies while maintaining confidentiality when handling sensitive demographic and financial information.
• Studying and providing feedback on existing knowledge base articles; highlighting any identified gaps to Manager, Response Centre.
• As needed, providing additional logistical support to the membership team.

Requirements that are important to us

• High School or Community College Diploma in Business Administration or equivalent work experience
• 2-5 years customer service experience.
• 1-2 years previous call centre experience an asset.
• Healthcare industry knowledge an asset.
• A highly organized, team player with a desire to provide superior customer support.
• Strong ability to problem solve issues and escalating when appropriate.
• Excellent communication skills, verbal and written.
• Proficient in Microsoft Office applications (i.e. Excel), Microsoft Teams, Salesforce or similar CRM system, contact centre/telephony system, utilizing internal knowledge resources.

This position is part of the response centre team, with travel to our Toronto head office as required.

What do we have to offer you?

• A work environment whose values are to berespectful, bold, responsive, and transparent in our work and our behaviours
• A fantastic opportunity to grow with the team and help shape the strategic direction of the OMA, its members and the health-care system
• An organization that is committed to the equity, diversity and inclusion principles of humility, accountability, collaboration, courage and integrity
• Competitive compensation – hiring salary range of $54,965-$58,400
• An organization that has been recognized as a Greater Toronto’s Top Employers for six consecutive years.

As a condition of employment, OMA conducts background checks and reference checks for all open positions.

We're excited to share this opportunity, which is for an existing vacancy on our team. Kindly be advised that our recruitment process does not involve the use of Artificial Intelligence.

The Ontario Medical Association is strongly committed to diversity within its community and welcomes applications from racialized persons/persons of colour, women, Indigenous People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas. In accordance with the AODA Act, accommodation will be provided throughout the recruitment process to applicants with disabilities.