Senior Associate, Loan Funding and Administration: Western Canada

Cameron Stephens Mortgage Capital Ltd.; Calgary, Vancouver; Remote; CAD 150,000 - 210,000; Full time

Job summary

Cameron Stephens Mortgage Capital Ltd. in Calgary seeks a Vice President, Loan Funding and Administration to oversee the administrative and operational side of commercial mortgage closings, including construction facilities, term loan, and progress draw funding.

You will work with legal counsel, borrowers, internal teams, and consultants to fund loans accurately and on time. This leadership role emphasizes funding readiness, documentation coordination, and post-closing compliance, with a focus

Qualifications

• 7+ years in commercial real estate finance, loan operations, or legal administration.
• Experience with construction loans and progress draw administration is required.
• Familiarity with commercial mortgage documentation, closing processes, and conditions precedent.
• Exceptional attention to detail and organizational skills.
• Ability to manage multiple deals under tight timelines.
• Proficiency in Microsoft Excel and Word; experience with loan servicing systems is an asset.
• Strong communication skills and a proactive, team-oriented attitude.

Responsibilities

• Funding Readiness Review: review funding packages and maintain syndicated loan reports.
• Legal & Documentation Coordination: liaise with counsel, title companies, and insurers to collect and review documents.
• Construction Lending Support: manage the draw process and coordinate disbursements for construction loans.
• Conditions Precedent & Closing Checklist: track funding conditions and ensure documentation completeness.
• Funding Execution: coordinate wire requests and obtain internal sign-offs.
• Post-Closing Compliance: file closing documents, update loan systems, and support audits.
• Process Improvement: develop checklists and procedures to reduce risk and boost efficiency.

Skills

Microsoft Excel

Microsoft Word

Attention to detail

Organizational skills

Communication skills

Team player

Multi-deal management

Loan servicing systems

Tools

Loan servicing systems

Document management software

Job description

Vice President, Loan Funding and Administration

As a Senior Associate, Loan Funding and Administration you will be responsible for managing the administrative and operational side of commercial mortgage closings including construction facilities, term loan and progress draw funding. Working closely with legal counsel, borrowers, internal teams, and 3rd party consultants, you will ensure loans are funded accurately, securely, and on time.

Key Responsibilities

• Funding Readiness Review: Review incoming funding packages to confirm alignment with the Commitment Letter, legal requirements, and internal approvals. Manage and maintain all syndicated loans reports including manual calculations of interest, skims, and share percentages calculation on all syndicated loans reports.
• Legal & Documentation Coordination: Liaise with internal and external legal counsel, title companies, and Relationship Managers to collect, review various documentation for corporate entities, legal, and Anti-Money Laundering to ensure risk and compliancy is protected and organize all documents required for closing. Coordinate issued Letters of Credit for Commercial Portfolio.
• Construction Lending Support: Manage the draw process for construction loans, including reviewing consultant reports, tracking budgets, verifying lien waivers, and coordinating disbursements. Assist with syndicated construction draws, for led and non-led syndication loans. This includes coordinating with internal and externals parties to ensure correct documentation, searches are in place prior to funding.
• Conditions Precedent & Closing Checklist: Maintain and track satisfaction of all funding conditions, including insurance, registration, corporate certificates, and third-party deliverables. Liaise and interact with borrowers, lenders, brokers, insurers, external vendors, and other departments to follow up for documentation and respond appropriately to any information requests.
• Funding Execution: Coordinate wire requests and ensure all internal sign-offs are secured prior to disbursement. Collaborate with treasury and accounting to release funds.
• Post-Closing Compliance: File all closing documents, update loan systems, and ensure completeness of records. Assist with post-closing checklists and audit requirements. Review, audit and track final reports for funded deals.
• Process Improvement: Contribute to the development and refinement of checklists, templates, and procedures to improve efficiency and reduce risk in the funding process.

Are you aligned with our Mission, Vision and Values?

Our Mission is to advance our client-first philosophy by managing investor capital with the highest levels of professionalism and integrity. We are dedicated to capital preservation while simultaneously forging long-term relationships with our real estate developer partners. We are committed to excellence in everything we do and building trust with all our stakeholders.

Our Vision is to be a leading force in the Commercial Real Estate industry, in the markets we serve across North America, known for disrupting the status quo and setting new standards of service and excellence. We aspire to make a significant impact on everyone we engage with—clients, investors, employees, and the communities we support—by consistently delivering unparalleled value and fostering meaningful change.

Our Values:

• Authenticity: We are genuine, transparent, and honest. We build trust through open communication and consistent actions.
• Urgency: We move with purpose and pace. We respond quickly and act decisively, knowing that speed matters in our business.
• Intellectual Curiosity: We ask questions, challenge assumptions, and never stop learning. We seek out better ways to solve problems.
• Loyalty: We are committed to our clients, our colleagues, and our company. We support one another and stick with our commitments.
• Entrepreneurial Mindset: We take initiative, embrace accountability, and push beyond the expected. We think and act like owners.
• Respectfully Confident: We know our strengths, lead through actions, and stay grounded. We let results speak for themselves.

Qualifications

• 7+years in commercial real estate finance, loan operations, or legal administration
• Experience with construction loans and progress draw administration is required
• Familiarity with commercial mortgage documentation, closing processes, and conditions precedent
• Exceptional attention to detail and organizational skills
• Ability to manage multiple deals under tight timelines
• Proficiency in Microsoft Excel and Word; experience with loan servicing systems is an asset
• Strong communication skills and a proactive, team-oriented attitude

While we appreciate your interest in applying, only those candidates whose skills and qualifications closely match the requirements of the position will be contacted. All candidates considered for hire must successfully pass a criminal, education, and credit background checks to qualify for hire.

We are committed to providing equal opportunities for persons with disabilities. Accommodations are available at all stages of the recruitment process, at the candidate’s request.