Senior Advisor ETF & Onboarding

Banque Nationale du Canada; Vancouver; On-site; CAD 90,000 - 130,000; Full time

Benefits offered by this job

Health and wellness program

Employee Share Ownership Plan

Employee and family assistance program

Preferential banking services

Involvement in community initiatives

Virtual sleep clinic

Job summary

National Bank is seeking a Senior Advisor, ETF & Onboarding within the ETF & Specialized Operations team to lead the onboarding of new funds and ensure ETF operational excellence. You will act as the subject matter expert for ETF operations, coordinating across internal teams and external partners, and validating critical ETF data and events.

The role requires 5+ years in fund operations and a strong understanding of mutual funds, ETFs, and valuation.

Qualifications

• Bachelor’s degree in Finance, Accounting, Economics, or related field; 5+ years of relevant experience
• Excellent understanding of mutual funds, ETFs, and fund operations
• Extensive experience in fund administration, fund accounting, validation, controls, or onboarding of new financial products
• Experience in derivatives, financial valuation, with a strong understanding of derivatives, markets, and valuation methodologies
• Experience in onboarding, implementation, or launch of new funds or financial products
• Demonstrated ability to own complex operational files and coordinate multiple stakeholders
• Strong Excel skills (advanced formulas; VBA) and interest in automation and process optimization
• Excellent analytical, problem-solving, and decision-making skills
• Strong operational rigor, autonomy, accountability, and ability to manage multiple priorities
• Excellent communication and leadership skills; ability to share expertise

Responsibilities

• Act as SME and technical resource for ETF operations and onboarding of new funds and products
• Take ownership of complex ETF files and coordinate across stakeholders to resolve exceptions
• Oversee validation of PCFs, valuations, positions, and critical ETF data
• Analyze complex events (derivatives, corporate actions, late adjustments) and determine actions to ensure deliverables quality
• Lead onboarding of new mutual funds, ETFs, and products from planning through implementation
• Coordinate setup of new funds across systems and ensure configuration consistency
• Be primary contact for onboarding initiatives and align with internal teams, clients, PMs, and partners
• Ensure timelines, requirements, and controls are met during launches
• Identify operational/tech risks and propose sustainable solutions
• Document onboarding processes, configurations, and controls for funds/ETFs
• Contribute to continuous improvement and process automation
• Participate in cross-functional projects affecting ETF operations
• Develop team expertise through knowledge sharing and coaching

Skills

Analytical skills

Problem solving

Communication

Teamwork

Leadership

Coordination

Automation mindset

Education

Bachelor's degree in Finance, Accounting, Economics, or related field

Tools

Excel

VBA

Job description

Area(s) of interest: Finance and accounting

A career as a Senior Advisor, ETF & Onboarding within the ETF & Specialized Operations team at National Bank means playing a key role in supporting the operational activities related to Exchange-Traded Funds (ETFs), as well as leading the onboarding of new funds and investment products.

Through your in-depth expertise in fund operations, leadership, ability to resolve complex issues, and capacity to coordinate multiple stakeholders, you contribute directly to the quality of deliverables, the successful launch of new products, and the evolution of the team’s operational practices.

Your role

• Act as a subject matter expert and technical resource for ETF operational activities and the onboarding of new funds and specialized products
• Take ownership of complex ETF files and support the resolution of exceptions requiring in-depth analysis or coordination across multiple stakeholders
• Oversee the validation of PCFs, valuations, positions, and critical ETF data and intervene in the analysis of complex situations
• Analyze complex events, including derivatives, corporate actions, and late adjustments, and determine the actions required to ensure the quality of deliverables
• Lead the operational onboarding of new mutual funds, ETFs, and other specialized products, from planning through implementation
• Coordinate the setup of new funds across operational and accounting systems and ensure consistency in configurations across the various stakeholders involved
• Act as the primary point of contact for onboarding initiatives under your responsibility and coordinate activities with internal teams, clients, portfolio managers, and external partners, as required
• Ensure operational timelines, requirements, and controls are met during new product launches
• Anticipate and identify operational or technology-related risks associated with ETF activities and new products and recommend appropriate, sustainable solutions
• Ensure the documentation of onboarding processes, system configurations, controls, and specific requirements associated with individual funds and ETFs
• Play an active role in continuous improvement, operational automation, and the evolution of the team’s processes and controls
• Participate in cross-functional projects and transformation initiatives impacting ETF operations and new product onboarding
• Contribute to the development of team expertise through knowledge sharing, coaching, and support of team members

Your team

Within the Investment Fund Administration & Tax Activities sector, you will be part of the ETF & Specialized Operations team and report to the team’s Director.

The team stands out for:

• its strong expertise in ETFs, specialized financial products, and fund operations
• its ability to manage critical operational activities and complex onboarding initiatives
• its close collaboration with multiple internal teams and external partners
• its commitment to operational excellence, innovation, and continuous improvement

Working hours are aligned with the team’s operational requirements and include remote work based on operational needs.

We foster an environment that supports continuous learning, collaboration, and the development of expertise in a context of growth, transformation, and evolving investment products.

Prerequisite

• Bachelor’s degree in Finance, Accounting, Economics, or a related field, or any other combination of education and experience deemed equivalent, along with a minimum of five years of relevant experience
• Excellent understanding of mutual funds, Exchange-Traded Funds (ETFs), and investment fund operations
• Extensive experience in fund administration, fund accounting, validation, controls, or the onboarding of new financial products
• Experience in derivatives, financial valuation, or related functions, with a strong understanding of derivatives, financial markets, and valuation methodologies.
• Experience in the onboarding, implementation, or launch of new funds or financial products
• Demonstrated ability to take ownership of complex operational files and coordinate multiple stakeholders
• Strong Excel skills (including advanced formulas; VBA) and a demonstrated interest in automation and process optimization
• Excellent analytical, problem-solving, and decision-making skills
• Strong operational rigor, autonomy, accountability, and ability to manage multiple priorities simultaneously
• Excellent communication skills and the ability to communicate complex operational matters clearly
• Strong leadership and collaboration skills, with the ability to develop and share expertise

Languages:

French

Skills

Analytical Skills Communication Exchange-traded Funds Finance Fund Accounting Fund Administration Investments Microsoft Excel Problem Solving Teamwork Validation Detail-oriented Initiative Learning Agility Prioritization

In addition to competitive compensation, upon hiring you’ll be eligible for a wide range of flexible benefits to help promote your wellbeing and that of your family such as:

• Health and wellness program, including many options
• Employee Share Ownership Plan
• Employee and family assistance program
• Preferential banking services
• Involvement in community initiatives
• Virtual sleep clinic

We have an offer that keeps up with trends as well as your needs and those of your family.

Our dynamic work environments and cutting-edge collaboration tools foster a positive employee experience. We value employees’ ideas. Whether through our surveys or programs, regular feedback and ongoing communication are encouraged.

Making a bold move in a people-first environment

We’re a bank on a human scale that stands out for its courage, entrepreneurial culture, and passion for people. Our mission is to have a positive impact on people’s lives. Our core values of partnership, agility, and empowerment inspire us, and inclusion is central to our commitments. We aim, wherever possible, to provide a barrier-free and accessible environment to all employees.

We strive to provide accessibility measures throughout the recruitment process within the limits of our available resources. If you require accommodations, feel free to let us know during our initial conversations. We welcome all candidates! What can you bring to our team?

Why work at National Bank?

For an environment that supports your career path

There are many varied opportunities for you to progress and develop, and move ahead in your career. This includes on-the-job learning and training, co-development and pairing with other employees, professional support and mentoring, internal career days or discussion forums with our leaders.

For an inclusive and diverse environment

We foster inclusion in an environment where each person’s unique qualities, whether visible or invisible, are celebrated and valued. We welcome all candidates! What can you bring to our team?