Senior Administrator - Athabasca

Overview

Over 100 years in business, the Arrow Group of Companies has led the way in developing service-focused transportation solutions by working with a broad range of customers, hauling a wider variety of products, and expanding our presence throughout Canada and the United States. Arrow is an industry-leading transportation, distribution, and materials handling organization.

Arrow's Athabasca Fibre Trucking division is looking to hire a Senior Administrator to oversee all AP, AR, Payroll, and month-end/year-end processes. A strong background with the accounting cycle in the Transportation Industry is preferred.

Great People Work Here!

For more information, please visit Arrow Careers

We Offer

• Competitive Compensation: $55,000 - $60,000/yr
• Full extended medical benefits for you and your dependents/family - includes dental, pharmaceutical, paramedical, vision care, life insurance, disability insurance, health spending account, and more
• Pension matching program of 4%
• We promote from within! A career with a growing company.
• The stability of a 100+ year old company and the spirit of an innovative and entrepreneurial organization
• Shift: Monday-Friday 7:30am-4:30pm
• This is an in-office position only

As advocates of equal opportunity, we welcome applications from individuals of all backgrounds. We firmly believe that diversity fosters innovation and contributes to the success of Arrow.

Responsibilities

Reporting to and working closely with the Operations Manager, the Senior Administrator’s principal role is to update, create, review, audit, analyze, and optimize all financial processes, documentation, and reporting of revenue and payable streams for the Division. The Senior Administrator also ensures all information is reported accurately and appropriately in Arrow and Customer systems as it relates to all activities in the Division. This role ensures processes are followed and items completed in Arrow’s various software applications on an ongoing basis and as per accounting cycle deadlines.

Major Responsibilities

• Ensure all information pertaining to Revenue is accurately created in appropriate software, is regularly updated and reviewed for accuracy, and is regularly audited and reconciled.
• Ensure all information pertaining to Payables are audited and reflect accurately.
• Perform comprehensive reconciliations of accounts including insurance claims, pension, health & welfare, lease operator advancements and holdbacks, Union dues, and Arrow Star maintenance.
• In conjunction with the Division Manager, ensure that documented Incident claims are entered in appropriate software and managed.
• Code, total, batch, enter, verify, and reconcile transactions such as accounts payable, receivable, payroll, purchase orders, invoices, and petty cash transactions in the appropriate computer systems.
• Calculate, prepare, and issue documents related to accounts such as bills, invoices, inventory reports, account statements, lease operator statements, and other financial statements using computerized and manual systems.
• Prepare analysis and/or reports as required by division, internal, and/or external customers.
• Ensure all HR/Hiring and related paperwork is completed and filed appropriately whether internally or with 3rd parties (i.e., required Teamsters paperwork where applicable).
• Ensure all files are organized and maintained and all office processes are streamlined for most efficient and effective operation.
• Order office supplies, service office equipment, and arrange for servicing in case of major repairs.
• Provide internal and external Customer Service excellence
• Perform clerical duties such as word processing, maintaining filing and record systems, emailing, and photocopying.
• Process incoming and outgoing mail.
• Respond to telephone, in person, or electronic inquiries or forward to appropriate person.
• Provide general information to clients and the public.
• May be asked to get involved in operations administration and lower-level operating duties when required by Manager.
• Ensure full compliance with safety policy and procedures. When applicable, identify hazards and bring potential safety compliance gaps to the attention of Senior Management.
• Comply with all rules and regulations, protocols, and established metrics
• Other duties as assigned by Manager.

The following are specific to Trucking Divisions:

• Ensure all information pertaining to payables including lease operator statements, Maintenance information, and regular Teamsters payments are audited and reflect accurately.
• Responsible for fuel card allocation and timely tracking of fuel usage.
• WCB quarterly tracking of lease operator account standing.

You Possess

• Understanding of and 5 – 8 years experience with the accounting cycle i.e., Accounts Payable, Accounts Receivable, Payroll, Month End, and Year End processes.
• Relevant post-secondary courses, diploma, degree, or experience required.
• Experience having worked in the Trucking and/or Transportation industry is a strong asset.
• Excellent alphanumeric keyboarding skills
• Proficient in Microsoft Excel and ability to quickly learn new computer applications i.e., Arrow custom applications, Office 365, etc.
• Strong concern for the accuracy and quality of work
• Exceptional Internal and external customer service skills
• Problem Solving ability
• Proven Initiative
• Demonstrates strong communication skills both verbally and written
• Strong work ethic and positive team attitude
• Highly flexible, with solid interpersonal skills that allow one to work effectively in a diverse working environment
• Organizational skills and keen attention to detail
• Embody Arrow's core values: Safety, Quality, Integrity, Responsibility, Teamwork, and Fun!
• Professional appearance/demeanor whether in person, via email, or on the telephone.