Senior Administrator and Project Coordinator

Consor; Mississauga; Hybrid; CAD 60,000 - 90,000; Full time

Job summary

Join a forward-thinking company as an Administrator and Project Coordinator, where you will play a vital role in advancing meaningful projects across diverse industries. This position offers the chance to work with a collaborative team, manage key project coordination tasks, and provide essential administrative support. With a focus on integrity and collaboration, you'll enjoy a competitive salary, comprehensive benefits, and numerous opportunities for career growth. Experience a culture that values your contributions and supports your professional development while working on impactful projects that shape communities.

Benefits

Tuition reimbursement program

Paid professional training

Flexible work schedules

Medical, dental and vision insurance

Employer-paid life insurance

Quarterly social events

Fitness and wellness reimbursement

Paid parental leave

Employee assistance program

Registered Retirement Savings Plan (RRSP) with company match

Qualifications

• 5+ years of consulting or industry-related experience.
• Demonstrated talents in leadership and project implementation.

Responsibilities

• Assist in planning and implementation of client projects.
• Manage relationships between cross-functional teams.
• Organize internal and client meetings and events.

Skills

Leadership

Communication (written and verbal)

Project Implementation

Organization Skills

Problem Solving

Multi-tasking

Education

University Degree

College Diploma

Tools

MS Office (Word, Excel, Outlook, Teams)

MS Project

Job description

What Your Day Will Look Like:

Consor Engineers in Toronto is looking for experienced and motivated Administrators and Project Coordinators to further build on our already growing and diverse environmental consulting business in Canada. In the role, you will work with a highly collaborative team to advance challenging and meaningful projects across a wide range of industries, including transportation, linear infrastructure, mining, land development, and energy/power resources. You will take charge of key coordination tasks on projects, including document control, scheduling, financial tracking , and client communications. You will also provide general office administrative support through booking of staff travel, ordering of office supplies, and managing client requests. It is a phenomenal opportunity to join a top-notch group of technical practitioners and coordinators; geared to deliver high-quality, environmental consulting services with a focus on integrity, grit, and collaboration. The role offers competitive pay and benefits, multiple avenues for career growth, a flexible work schedule, and a committed senior support and mentorship network.

What You'll Do:

• Project coordination to assist in the planning and implementation of client projects.
• Set up and maintenance of project management and digital filing systems.
• Work with the marketing manager to help facilitate proposal tracking and delivery.
• Work with project managers and accounting team to generate and issue client invoices.
• Create spreadsheets and presentations.
• Organize and manage internal and client meetings and events including working with IT to set up AV.
• Manage and build relationships between all cross-functional teams.
• Take effective meeting minutes and distribute summaries to participants.
• Make travel arrangements for staff.
• Track staff training and certifications and organize both internal and external training.
• Assist in preparation of operating budgets and maintain inventory and budgetary controls.
• Assist in onboarding new team members, and, as part of this, create a welcoming and supportive experience.
• Work with the senior leadership team to determine and establish office procedures.
• Coordinate and plan office services, such as equipment, supplies, parking, maintenance and security services
• Answer telephone and electronic enquiries and relay telephone calls and messages, as needed.
• Other duties as assigned by manager.

What You'll Need:

• 5+ years of consulting or industry-related experience, and, along with this, demonstrated talents in leadership, communications (written and verbal skills), and project implementation.
• University Degree or College Diploma.
• Strong organization skills and ability to work independently, problem solve and identify solutions.
• Good computer skills with knowledge of MS Office (Word, Excel, Outlook and Teams). Knowledge of MS Project is an asset.
• Ability to multi-task, be self-motivated, and accept new and varied challenges.
• Must be able to deal effectively with internal/external clients at all levels from Administrators to Senior Management and be a proactive results-oriented independent and team player.

Get to Know Us

What Benefits You’ll Enjoy:

We invest in us. Because our team members go above, below, and beyond the surface to care for our communities (inside and out), we do our best to take care of you by providing a comprehensive benefits package! Eligibility for some of the benefits outlined below is based on full-time work status; part-time are eligible based on hours worked. If you have questions, contact [e-mail].

• Career Growth & Development – Tuition reimbursement program, paid professional training, major license achievement bonus, extensive on-demand learning center, and paid professional memberships.

• Work-Life Alignment – Industry-competitive vacation time, ten designated holidays, flexible work schedules, paid parental leave in accordance with the Employment Standards Act (ESA), and eligibility for hybrid and remote work options for some employees based on role responsibilities.

• Wellness – Medical, dental and vision insurance, employee assistance program, and a fitness and wellness reimbursement.

• Life – Employer-paid term life insurance, employer-paid STD, critical illness and long-term disability insurance options, and Registered Retirement Savings Plan (RRSP) with company match.

• Community – Quarterly social events, paid group volunteering events, and employee networks and groups.

How Your Career Will Grow:

We know career growth is not always linear or streamlined—it’s often dynamic. You may want to explore a management track, try a new technical track, or move laterally to reposition your skills and talents. No matter what level you join us at or how you want to shape your career, we want Consor to be a place where you can learn and grow.

Why You’ll Love Consor:

At Consor, you’ll work with a network of engineers and scientists specializing in water, transportation, and environmental services delivering projects across multiple sectors and clients. Across geographies, you’ll have access to the resources and expertise found in a large consulting firm, while experiencing a community feel at the local level. You’ll experience a culture where we share in our successes and support one another through challenges. Here, there are countless opportunities to explore your career path by working on projects that help you expand your potential and take your career to new heights! Join our diverse team of experts who live and work alongside client partners, providing thoughtful solutions to create inspiring communities together.

Consor’s Commitment to Equal Opportunity in the Workplace

Consor fosters a workplace where teammates and job candidates are treated with dignity, and where different perspectives and life experiences are recognized as strengths. We are committed to fair employment practices that create access to meaningful opportunities for all, while upholding all applicable local, provincial, and federal laws. As an equal opportunity employer, Consor actively maintains an affirmative action program across our offices and worksites to support broader participation and representation.

In addition, your accessibility is important to us. Please let us know if you’d like accommodations to help us remove barriers so that you can participate throughout the hiring process. If you need more information or special assistance for persons with disabilities or limited English proficiency, contact Human Resources at 1-289-328-0745. Persons with hearing and speech impairments can contact Consor by using the Message Relay Service, a toll-free telecommunication device for the deaf (TDD). Call 711 for TTY/TDD.

If any applicant believes they have been discriminated against or desires further information or assistance, contact us at 1-289-328-0745.

Notices: The above job description is intended to relay a general sense of the position's responsibilities and expectations. It does not describe all tasks that may be assigned. As business demands change, the essential functions of this position may also change. The position requires the successful completion of applicable pre-employment substance screening and background checks.

At Consor, we're committed to recruiting teammates ready to expand their potential. To safeguard candidates, we use only legitimate recruitment practices. Initial outreach is conducted through official Consor email addresses or LinkedIn messaging; be suspicious of any inconsistencies. We do not request personal data, sensitive information or banking details during the application process. Interviews are conducted via phone, in person, or through Microsoft Teams—never through messaging apps or other calling services. All job offers are merit-based, delivered verbally, and followed up by written confirmation. If personal information is required to initiate the hiring process, it will be collected through secure, authorized channels. If ever in doubt, contact [e-mail].

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