Senior Administrative Professional

BDO; Calgary; On-site; CAD 70,000 - 100,000; Full time

Job summary

BDO's Calgary office seeks a Senior Administrative Professional to support leadership through effective organizational skills and proactive communication. This role requires handling a variety of tasks from calendar management to financial documentation, emphasizing the importance of discretion and professional integrity in a collaborative environment.

Qualifications

• 5+ years of experience supporting senior leaders in a corporate setting.
• Proficient in MS 365 and modern collaboration tools.
• Detail-oriented and able to manage multiple priorities.

Responsibilities

• Manage email and calendars, prioritize tasks effectively.
• Prepare reports and support decision-making processes.
• Coordinate meetings and maintain communication with stakeholders.

Skills

Organizational Skills

Attention to Detail

Communication

Discretion

Tech Savvy

Education

5+ years of experience supporting senior leaders

Experience in accounting or finance (preferred)

Tools

Microsoft 365

Caseview

iFirm

Job description

BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a with a high priority on your personal and professional growth.

Our Calgary Office is looking for a Senior Administrative Professional, to join the Administrative Team and own the following responsibilities :

Leadership & Operational Support

• Email and Calendar Management : Confidence to proactively manage calendars and prioritize emails; learning how / what to prioritize without constant direction – get ahead of scheduling conflicts and email response deadlines
• Workload Coordination : Manage and streamline tasks, ensuring deadlines are met and priorities are aligned with business objectives.
• Proactive Support : Anticipate needs by preparing reports, briefing materials, and presentations in advance of meetings.
• Information Management : Gather, analyze, and present key information to aid decision-making processes.
• Meeting Preparation and Coordination : Schedule meetings, prepare agendas, record minutes, and track action items to ensure accountability.
• Stakeholder Engagement : Act as a liaison between the senior leader and internal / external stakeholders, maintaining professionalism and confidentiality.
• Process Improvement : Identify and implement efficiencies in administrative processes to enhance productivity.
• Travel and Expense Management : Coordinate travel arrangements, process expense reports, and manage logistics for business engagements.
• Project Support : Assist in special projects and strategic initiatives as assigned.

Client Administrative Support

• Processing of financial statement and related documents using Caseview or Word up to and including the finished product.
• Quality control regarding visual presentation of financial statements, including proof-reading, check additions, transfers and cross-referencing on financial statements prior to issuing draft / final financial statements.
• Conversion of financial statements and other documentation as required into various format for electronic and hard copy presentation (i.e. PDF, Caseview to Word).
• Drafting, editing, formatting, proofreading and finalizing of various correspondence and documents.
• Checking on working paper documentation completion and follow up if needed.
• Locking down and archiving of files and tax returns in a paperless data storage system (as required).
• Printing, processing / assembling and e-filing of various tax forms such as T1, T2, T3, T3010, T4, T4A, T5, GST, etc.
• Ensuring that all-working paper, tax, correspondence and other documents are filed correctly.
• Ensuring timely delivery of client service either directly or through supporting of professional staff.
• Generating and maintaining of corporate files.
• Check working paper files for sign off on specific forms and documentation completion including follow-up with Partners / Managers when not signed / completed.

How do we define success at BDO?

• You demonstrate BDO's core values through all aspects of your work : we are curious, collaborative, and kind.
• You understand your client’s industry, challenges, and opportunities; client describes you as positive, professional, and delivering high-quality work.
• You identify, recommend, and are focused on effective service delivery to your clients.
• You share in an inclusive and engaging work environment that develops, retains and attracts talent.
• You actively participate in the adoption of digital tools and strategies to drive an innovative workplace.
• You grow your expertise through learning and professional development.

Your experience and education

• You bring 5+ years of experience supporting senior leaders, ideally in professional services or a corporate setting.
• You have 3+ years of experience supporting technical or client-facing work.
• You are organized and detail-oriented, able to juggle multiple priorities with ease.
• You communicate clearly and professionally, both in writing and in conversation.
• You act with discretion and integrity in handling sensitive information.
• You are tech-savvy, with proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and modern collaboration tools.
• You can work independently, using sound judgment to anticipate needs.
• You have experience with Caseview, iFirm, or other accounting-specific tools (preferred).
• You may have prior experience in accounting, finance, or consulting environments (an asset).

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Administrative Professional • th Ave SW,Calgary