Senior Administrative & Marketing Assistant

Summit Search Group; Winnipeg; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading agriculture company in Winnipeg seeks a Senior Administrative & Marketing Assistant to support the VP and oversee marketing operations. The role combines 60% administrative tasks like organizing trade shows and managing documentation, and 40% marketing coordination including collaboration with external agencies and website content management. Ideal candidates should have over 7 years in a similar role and proficiency in Microsoft Office and design tools. This position offers a dynamic work environment with a focus on collaboration and growth.

Benefits

Supportive work culture

Opportunities for growth

Commitment to Diversity, Equality and Inclusion

Qualifications

• 7+ years of experience in a marketing and/or administrative coordination role.
• Comfortable working on-site and independently.
• Familiarity with CRM systems and document preparation.

Responsibilities

• Organize trade shows and conferences.
• Manage document preparation for FDA and USDA.
• Coordinate website content for three regional sites.

Skills

Organizational skills

Communication

Detail-oriented

Proficiency in Microsoft Office

Marketing coordination

Tools

Microsoft Office Suite

WordPress

Canva

Photoshop

Mailchimp

InDesign

Job description

Senior Administrative & Marketing Assistant

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At O&T Farms, we believe that everything — and everyone — is connected. As a proudly Canadian, family-owned company headquartered in Regina, Saskatchewan, we specialize in sustainable, plant-based feed ingredients designed to improve animal health and help produce healthier food for people. Through innovation, integrity, and a passion for agriculture, we’ve become a leading supplier of Omega-3-enriched nutrition solutions for the livestock and pet food industries across North America and beyond.

With continued growth and global expansion, we’re looking to add aSenior Administrative & Marketing Assistantto support our Vice President and international marketing operations. Based at our Winnipeg location, this role blends administrative precision with creative coordination—perfect for someone who thrives on variety and collaboration.

What You’ll Be Doing

This role is approximately 60% administrative and 40% marketing coordination:

Administrative Support

• Organize and coordinate trade shows and conferences, including booking, materials, and shipping
• Manage international document preparation (including FDA and USDA requirements)
• Handle courier shipments for product samples and promotional materials
• Maintain CRM lists of customers, prospects, and growers
• Provide general administrative support to the VP and coordination support to the team

Marketing Coordination

• Work closely with our external marketing agencies on campaigns, branding, and website updates
• Coordinate website content across three regional websites, including uploading research abstracts and technical news updates
• Support promotional and advertising efforts in multiple languages
• Write and format technical content and email communications (news blasts, research updates)
• Liaise with designers and artists to ensure the right assets are being used and correctly implemented

We’re looking for someone who is:

• A proactive, organized doer who thrives in a detail-heavy role
• Comfortable balancing multiple tasks and priorities
• A natural collaborator who communicates well across teams and agencies

Your Qualifications

• 7+ years of experience in a marketing and/or administrative coordination role
• Comfortable working on-site and independently
• Proficiency in Microsoft Office Suite; familiarity with WordPress and basic website CMS use
• Experience with tools like Canva, Photoshop, Illustrator, InDesign, Constant Contact, or Mailchimp is a strong asset
• Background or interest in agriculture is a bonus—but not required

You’ll be joining a purpose-driven, values-based company with a growing global footprint. Our team is committed to innovation, science-based agriculture, and meaningful international collaboration. You’ll be part of a supportive work culture with space to grow and learn, all while contributing to a company that’s making a real difference in food and feed around the world.

Summit Search Group has a strong commitment to Diversity, Equality and Inclusion. We strive for continuous development, modeling, inclusive behaviors and proactively managing bias throughout our process.