Senior Administrative Coordinator, Executive Leadership Team

Nova Scotia; Halifax; On-site; CAD 60,000 - 76,000; Full time

Job summary

The Office of the Auditor General in Halifax is seeking a Senior Administrative Coordinator to support the Executive Leadership Team. This role involves managing complex schedules, handling sensitive information, and acting as a liaison with senior officials. Offering a competitive salary and an inclusive work environment, this position allows you to make a meaningful impact while contributing to the public good.

Benefits

Comprehensive benefits package

Professional development opportunities

Flexible working hours

Qualifications

• Proven experience providing senior-level administrative support.
• Exceptional organizational skills and ability to manage competing priorities.
• Strong writing and proficiency with MS Office.

Responsibilities

• Provide high-level administrative support to senior leadership.
• Coordinate complex schedules and manage confidential information.
• Draft and proofread official correspondence and reports.

Skills

Organizational Skills

Judgment

Discretion

Writing

Document Production

Problem Solving

Tools

MS Office

SAP

Job description

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Competition # :46545

Department:Office of the Auditor General

Location:HALIFAX

Type of Employment:Permanent

Union Status: Exclusion - Non Union - NSPG

Closing Date:25-Jul-25 (Applications are accepted until 11:59 PM Atlantic Time)

Permanent │ Halifax, NS

Our goal is to build a diverse workforce that reflects the citizens we serve. The Office of the Auditor General has an Employment Equity Policy and welcomes applications from Aboriginal Peoples, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities, and Women in occupations or positions where they are under-represented. If you belong to one of these groups, we encourage you to self-identify in your cover letter or resume.

About Us

The Office of the Auditor General serves the Nova Scotia House of Assembly and the people of Nova Scotia. Our vision is to be a relevant, valued and independent audit office serving the public interest as the House of Assembly’s primary source of assurance on government performance. The Office accomplishes this through the conduct of financial and performance audits of government departments and agencies, as well as entities which receive funding from the government. With approximately 40 dedicated professionals, we pride ourselves on promoting excellence, integrity, and a supportive workplace. For more information, please visit www.oag-ns.ca .

About Our Opportunity

We’re seeking an experienced, proactive Senior Administrative Coordinator to provide critical executive-level support to our Executive Leadership Team (ELT). In this trusted role, you’ll help keep the Auditor General, Deputy Auditor General, and senior leaders operating at their best by coordinating complex schedules, managing the flow of confidential information, and serving as a key link between our Office and senior officials across government and beyond.

If you thrive in a professional environment where your judgment, discretion, and initiative are valued, this is your opportunity to make a meaningful impact behind the scenes.

What You'll Do

• Provide high-level administrative support to the Auditor General, Deputy Auditor General, and senior leadership, including managing complex calendars, coordinating meetings, preparing agendas, taking minutes, and ensuring timely follow-up on action items.
• Act as a liaison with senior officials across government, legislative committees, and professional associations.
• Draft, proofread, and format confidential correspondence, reports, and official publications.
• Coordinate the design, layout, and production of Auditor General reports to the House of Assembly and Public Accounts Committee.
• Develop and maintain procedures, guides, and administrative workflows that keep the Office running smoothly.
• Anticipate information needs, manage sensitive records, and ensure secure handling of confidential materials.
• Support Human Resources tasks such as onboarding, ergonomic program coordination, and administrative updates in provincial systems.
• Plan and coordinate office-wide activities and special projects, including staff days, training sessions organized by the Office, regional conferences and other Office-hosted events.
• Provide backup to the Administrative Assistant and coordinate office logistics as needed.

What You Bring

• Proven experience providing senior-level administrative support, ideally in professional services, government, or public sector settings.
• Exceptional organizational skills with the ability to manage competing priorities and tight deadlines.
• Excellent judgment, discretion, and commitment to confidentiality and political neutrality.
• Strong writing, proofreading, and document production skills with a keen eye for detail.
• Proficiency with MS Office (Outlook, Word, Excel, PowerPoint) and the confidence to learn new technologies and tools.
• Comfort liaising with senior officials and representing the Office professionally.
• Initiative, flexibility, and confidence to solve problems independently.
• Proficiency with SAP is an asset.

Why Join Us?

This is more than an administrative job. It’s an opportunity to work alongside dedicated professionals, support the Office’s important mandate, and play a key role in how we serve the people of Nova Scotia. We offer a comprehensive benefits package, professional development opportunities, and a healthy work-life balance through flexible working hours, a Flex Friday program, and other supports to help employees thrive.

CLASSIFICATION: EC 7

SALARY RANGE: $60,715.46 - $75,894.52 annually

An offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Womenin occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement:

We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act.If you require an accommodation throughout the recruitment process, please contact us at [e-mail].

Current government employees may access this posting through the link below:

PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concernsmay be directed [e-mail].