Senior Administrative Assistant to GVP - NetSuite Advanced Customer Support

Oracle; Ontario; On-site; CAD 38,000 - 84,000; Full time

Job summary

Oracle is seeking a Senior Administrative Assistant to support a senior executive in a dynamic environment. The ideal candidate will excel in managing multiple priorities, providing seamless administrative support, and ensuring effective communication across business units. This role offers an opportunity to drive operational excellence and contribute to strategic initiatives within the organization.

Benefits

Competitive benefits package

Flexible medical options

Retirement options

Volunteer programs

Qualifications

• 3-5 years of experience as an Executive Assistant in fast-paced environments.
• Highly organized with a strong sense of ownership.
• Proficient in Microsoft Office Suite and quick to learn new technologies.

Responsibilities

• Provide full administrative support including calendar management and travel arrangements.
• Plan and coordinate several annual events.
• Act as liaison between executives and stakeholders.

Skills

Communication

Problem Solving

Time Management

Creativity

Adaptability

Education

Bachelor’s degree in Business or Communications

Tools

Microsoft Office Suite

Video Conferencing Tools

Job description

Senior Administrative Assistant to GVP - NetSuite Advanced Customer Support

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Senior Administrative Assistant to GVP - NetSuite Advanced Customer Support

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Job Description

The ideal candidate will be tech-savvy, creative, and able to thrive in a fast-paced, high-demand environment. This role requires someone with a strong sense of urgency, accountability, and the ability to anticipate needs before they arise. You will play a critical role in ensuring the GVP's and their directs operate efficiently, with seamless communication and support across multiple time zones and business units.

Job Description

The ideal candidate will be tech-savvy, creative, and able to thrive in a fast-paced, high-demand environment. This role requires someone with a strong sense of urgency, accountability, and the ability to anticipate needs before they arise. You will play a critical role in ensuring the GVP's and their directs operate efficiently, with seamless communication and support across multiple time zones and business units.

Why Join Us?

This is an exciting opportunity to support a senior executive in a global, fast-moving consulting organization. As the Senior Executive Assistant to the GVP level, you will have the chance to play a pivotal role in driving operational excellence and strategic initiatives. You’ll work alongside top executives, gaining exposure to a broad range of consulting projects while applying your creativity, tech expertise, and high sense of accountability.

Provides administrative / clerical support to a function, group or customer base. Supports an SVP or below.

Responsibilities

Key Responsibilities :

• Administrative Support : Provide full administrative support, including calendar management, travel arrangements (domestic and international), meeting coordination, and expense management for executives.
• Meeting Preparation & Documentation : Prepare agendas, gather materials, and support key team leadership meetings. Take detailed meeting notes and ensure timely follow-up on action items.
• Onsite Support – Support local office events, initiatives, and activities.
• Event Planning and Coordination : Plan several annual events, including negotiation and contracting of meeting space, travel itineraries, accommodations, logistics, and catering.
• Project Management : Assist in managing key projects, tracking timelines, deliverables, and ensuring effective communication across stakeholders. Drive follow-up on action items and monitor progress.
• Communication and Liaison : Act as a point of contact between supported executives and internal / external stakeholders. Handle communications with professionalism and diplomacy, maintaining confidentiality and managing sensitive information.
• Tech Savvy Support : Leverage modern technology and software to optimize workflow and drive efficiency. Utilize tools like Microsoft Office and video conferencing solutions.
• Resource Management : Assist in budgeting, expense management, and procurement of office supplies. Monitor and track expenditures, ensuring compliance with company policies.

Qualifications :

• Experience : Minimum of 3-5 years of experience as an Executive Assistant, with at least 3 years supporting senior executives in a fast-paced, global environment.
• Sense of Urgency : Demonstrated ability to manage multiple tasks simultaneously, prioritize effectively, and respond to high-pressure situations with speed and precision.
• Accountability : Highly organized with a strong sense of ownership and accountability. Able to manage deadlines and ensure deliverables are met.
• Tech Savvy : Proficient in Microsoft Office Suite, including MS PowerPoint, and video conferencing platforms. Ability to quickly learn new tools and technologies.
• Creativity : Strong problem-solving skills with a creative mindset to find innovative solutions to complex challenges.
• Communication : Exceptional written and verbal communication skills, with the ability to engage professionally across all levels of the organization.
• Confidentiality : Proven ability to handle sensitive and confidential information with the utmost discretion and professionalism.
• Adaptability : Flexible and resilient, capable of adjusting to shifting priorities and an ever-evolving workload in a dynamic global organization.

Preferred Qualifications :

• Consulting Experience : Experience working in a professional services environment.
• Global Experience : Comfortable working across different time zones and managing international communications and travel arrangements.
• Bachelor’s degree : Preferably in Business, Communications, or a related field is preferred but not required.

Spends less than 20% of time providing administrative support to relieve managers and staff of administrative and clerical details. Spends more than 80% of time on special projects. Projects may include equipment management, training new hires on policies and procedures, project coordination and logistics, documentation and collateral coordination, liaison to Human Resources, create administration manuals. May participate in operational task forces. May analyze basic spreadsheet models and track projects.

Qualifications

Range and benefit information provided in this posting are specific to the stated locations only

CA : Hiring Range in CAD from : $38,300 - $83,700 per year.

Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle’s differing products, industries and lines of business.

Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.

About Us

As a world leader in cloud solutions, Oracle uses tomorrow’s technology to tackle today’s challenges. We’ve partnered with industry-leaders in almost every sector—and continue to thrive after 40+ years of change by operating with integrity.

We know that true innovation starts when everyone is empowered to contribute. That’s why we’re committed to growing an inclusive workforce that promotes opportunities for all.

Oracle careers open the door to global opportunities where work-life balance flourishes. We offer competitive benefits based on parity and consistency and support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.

We’re committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing [emailprotected] or by calling [phone] in the United States.

Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans’ status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

IT Services and IT Consulting

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