Senior Administrative Assistant, Specialist Services Committee

Doctors of BC; Vancouver; On-site; CAD 51,000 - 65,000; Full time

Job summary

Doctors of BC is seeking a Senior Administrative Assistant to provide key administrative support in a dynamic role that enhances interaction between health professionals and external partners. This diverse role emphasizes strong communication and organizational skills, ensuring efficient operations while building relationships within the healthcare community.

Qualifications

• 1 year of related experience or equivalent work experience.
• Accounts Payable experience is preferred.
• Ability to handle pressure and deadlines.

Responsibilities

• Provide administrative support to the VP and team.
• Prepare meeting documents and liaise with stakeholders.
• Manage communications and promote collaborative work.

Skills

Excellent writing skills

Interpersonal communication

Organizational skills

Problem solving

Education

High school graduation supplemented by post-secondary education

Tools

Word

PowerPoint

Outlook

Excel

Job description

At Doctors of BC our visionis to promote a social, economic, and political climate in which members can provide the citizens of BC with the highest standard of health care, while achieving maximum professional satisfaction and fair economic reward.

Together, we make a difference so our doctors can make theirs. Join us today!

The starting salary range falls within the minimum to mid-point of the salary range.

Starting Salary Range : $51,360 - $64,200

Reporting to the Vice President, Specialist Services Committee, the Senior Administrative Assistant is responsible for administrative support to the VP, Specialist Services Committee and other team members as needed, Specialist Services Committee related meetings with physicians and external partners, and other related initiatives and projects as required.The Senior Administrative Assistant is expected to have excellent oral and written communication skills as they will compose and edit internal and external correspondence, liaise with internal and external stakeholders, and prepare meeting documents such as minutes, agenda, and presentations.The role will require someone who has strong organizational skills to prioritize and complete tasks in a timely manner, outstanding attention to detail, a high-level of confidentiality, political acumen and relationships skills to communicate with team members and external stakeholders.

WHAT SUCCESS LOOKS LIKE

Building Relationships (I) :

• Establishes and maintains relationships and
• Shares information and readily determines to whom to go for relevant
• Seeks assistance and feedback in the problem-solving
• Partners with others to achieve

Communication for Results (I) :

• Conducts discussions with and writes memoranda to all levels of colleagues and peer groups in ways that support troubleshooting and problem
• Seeks and shares relevant information, opinions, and
• Explains the context of interrelated situations, asks probing questions, and solicits multiple sources of advice priorto acting when

Initiative (I) :

• Seeks out new challenges that require low to moderate risk taking and planning
• Determines the resources, team support, and technical needs necessary to enable success and procures.
• Keeps responding to the challenge in spite of obstacles and

Problem Solving (I) :

• Applies problem-solving methodologies and tools to diagnose and solve operational and interpersonal
• Determines the potential causes of the problem and devises testing methodologies for
• Shows empathy and objectivity toward individuals involved in the
• Analyzes multiple alternatives, risks, and benefits for a range of potential
• Recommends resource requirements and collaborates with impacted

Thoroughness (I) :

• Demonstrates operational agility and renegotiates priorities as
• Uses organizational systems that result in multiple critical activities to be identified and completed on
• Puts systems in place and uses them to monitor and detect errors and
• Tests and inspects outputs and applies quality checks prior to work

Doctors of BC Team Member :

Approaches work with a collaborative spirit recognizing we are better together. Embraces change, provides excellence in service and is accountable for their results and helping others achieve theirs. Does the right thing, not the easy thing.

Speaks openly and honestly to tackle tough challenges and enrich relationships. Balances hard work with fun and is genuinely friendly and committed to other’s wellbeing.

WHAT YOU BRING :

• High school graduation supplemented by post-secondary education such as business and secretarial courses, workshops and seminars as well as one year of related experience; OR an equivalent level or related work experience in lieu of post-secondary education may also be
• Accounts Payable experience.
• Excellent writing skills and proven ability to develop clear, concise and comprehensive written communication
• Excellent judgment in setting priorities, identifying issues and determining action required when working under pressure and deadlines
• Superior interpersonal, oral communication and relationship management skills
• Adept at balancing major concurrent tasks and projects and working with both internal staff and stakeholders in a coordinated manner
• Proven ability to respond to a wide variety of issues and deal with unclear situations and conflicting demands, andto seek leadership direction and support with priority setting when needed
• Knowledge of committee functions and processes is an asset
• Excellent computer skills using Word, PowerPoint, Outlook and Excel
• Demonstrated ability to work independently and as a member of the team.

Doctors of BC thanks all applicants; however, only those selected for an interview will be notified.

Doctors of BC recognize the pervasive and ongoing harms of colonialism faced by Indigenous peoples and that these harms include the widespread systemic racism against Indigenous peoples in BC's health system. Physicians have a significant role to play in addressing the health disparities that exist between Indigenous and non-Indigenous patients, and Doctors of BC is committed to continuing to advance reconciliation and address and eliminate racism in health care.

Doctors of BC celebrates diversity, challenges inequality and is committed to sustaining an inclusive and diverse community. Weseek qualified applicants who share our commitments to equity, diversity and inclusion, and truth and reconciliation. We especially welcome applications from persistently and historically oppressed groups, including Indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, gender-diverse, and persons who identify as 2SLGBTQ+.

We acknowledge that the land Doctors of BC operates and supports physicians from is the traditional territories of the Coast Salish peoples including the Musqueam, Squamish, and Tsleil-Waututh Nations whose historical relationship with the land continues today. For Doctors of BC, acknowledging the land is an expression of cultural humility that involves recognizingour commitmentto support the provision of culturally safe care to First Nations, Inuit, and Métis people in BC.

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