Senior Administrative Assistant, Investment Finance, Performance and Valuation (Temporary - 15 months)

PSP Investments | Investissements PSP; Montreal; Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Career development

Group insurance

Pension plans

Virtual healthcare

Family leave policy

Family-building support

Vacation & milestones

Hybrid work model

Temporary relocation options

Benefits vary by employee type

Job summary

PSP Investments in Montreal is seeking a Senior Administrative Assistant, Investment Finance, Performance and Valuation to support the Managing Director, Investment Finance. The role covers calendar management, meeting planning, travel arrangements, expense reporting, and document preparation.

You will coordinate with internal and external stakeholders, prepare reports and presentations, maintain filing systems, and ensure timely action items.

Qualifications

• Three years of relevant experience in a similar position.
• Excellent client service and flexibility to respond to requests.
• Ability to interact professionally with high-level executives and maintain confidentiality.
• Bilingual English and French or willingness to learn.

Responsibilities

• Perform administrative duties: calendar management, email requests, meetings, conferencing, electronic filing, inbox, and phone handling.
• Support operational activities, relay action items, and liaise with stakeholders.
• Coordinate meetings and conference calls, prepare documents.
• Collaborate on reports and presentations to Management; create PowerPoint decks.
• Schedule travel and prepare expense reports; maintain filing systems.
• Assist with KPI reports and data queries; ensure timely information flow.

Skills

Client service

Proactiveness

Communication

Discretion

Team collaboration

Independent work

Attention to detail

Education

College degree in office administration or equivalent education

Tools

Outlook

Word

Excel

Job description

About Us

We’re one of Canada’s largest pension investors, with CAD$320.6 billion of net assets as of March 31, 2026.

We invest funds for the pension plans of thefederalpublicservice, the Canadian Forces, the Royal Canadian Mounted Police andthe ReserveForce. Headquartered in Ottawa, PSP Investments has its principal business office in Montréal and offices in New York, London and Hong Kong.

Capturing and leading complex global investments requires us to work as one to seize valuable opportunities, in close collaboration with some of the world’s top companies. At PSP Investments, you’ll join a team of motivated and engaged professionals, dedicated to propelling our organization further than ever before.

About Your Role

As a Senior Administrative Assistant, Investment Finance, Performance and Valuation, you’ll support the Managing Director, Investment Finance.

Specifically, you’ll:

• Perform all administrative duties, including for example, prioritizing email requests, calendar management, the planning of meetings, appointments and conference, electronic filing, managing the inbox, as well as answering phone and email requests
• Participate in key operational activities and meetings, keep focus on agenda and relay action items to the appropriate persons within the department or organization
• Serve as a liaison agent with the various internal and external stakeholders
• Coordinate meetings and conference calls and prepare documents required
• Collaborate on creating or reviewing of reports and various documents such as presentations to Management team, etc.
• Create and prepare PowerPoint presentations, as requested
• Schedule travel arrangements and prepare expense reports
• Maintain filing systems and help design reports & queries for KPI management
• Ensure that requests for action or information are relayed to the appropriate persons within the team

What You’ll Need

• College degree in office administration or equivalent education
• Minimum of three (3) years of relevant experience in a similar position, preferably in a financial or professional environment
• Excellent client service approach and high degree of flexibility to respond in a timely and positive manner to unexpected requests
• High level of proactiveness, agility and accountability in meeting deadlines
• Effective communicator, both written and spoken, and confident to interact with high profile executives and ability to represent Senior Leaders in a professional manner
• Ability to handle sensitive and confidential information with the highest level of professionalism, discretion and good judgement
• Aptitude for working in collaborative team environments with a focus on maturity, proactive communication, relationship building skills and resiliency
• Ability to work independently with minimal supervision
• Thorough knowledge of Outlook, Word and Excel and the interest and capacity to adapt to new technologies and tool
• Proficiency in English and French (or willingness to learn) (frequent interactions in English with PSP employees based in our offices in Hong Kong, London and New York, and interactions in French with employees in our local offices in Montreal and Ottawa)

We offer a tailored employee experience and competitive total rewards and benefits package* designed to attract and retain global diverse talent, reward performance, and reinforce business strategies and priorities. Beyond salary and incentive pay eligibility, you have access to:

• Investment in career development
• Comprehensive group insurance plans
• Competitive pension plans
• Unlimited access to virtual healthcare services and wellness programs
• Gender-inclusive paid family leave policy: up to 26 weeks for primary caregivers, 5 weeks for secondary caregivers
• A personalized family-building support, from pre-pregnancy to menopause, with available financial assistance
• Vacation days available on day one with additional days on milestone service anniversaries, and summer Friday afternoons off
• A hybrid work model that includes four in-office days, Monday through Thursday
• The opportunity to work temporarily from another location in accordance with the applicable policy
• Benefits package may vary based on your employee type.

At PSP Investments, we aim to provide a workplace where everyone feels valued, safe, respected and empowered to grow. As part of this leadership commitment, we strongly encourage applications from all qualified applicants and strive to offer an inclusive and accessible candidate experience. If you require any accommodation for any part of the recruitment process, please let us know.

Visit us on www.investpsp.com/en/

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