Senior Administrative Assistant, Investment Finance, Performance and Valuation (Temporary - 15 months)

investpsp; Montreal; Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Investment in career development

Comprehensive group insurance plans

Competitive pension plans

Hybrid work model with four in-office

Vacation days from day one

Wellness programs

Job summary

PSP Investments, based in Montreal, is seeking a Senior Administrative Assistant in Investment Finance, Performance and Valuation to support the Managing Director. You will manage calendars, coordinate meetings, prepare reports, and handle travel and expenses in a fast-paced financial environment.

The role requires a college degree in office administration and at least three years' experience, with strong English and French communication, client service focus, and discretion.

Qualifications

• College degree in office administration or equivalent education.
• 3+ years of relevant experience in a similar position, preferably in a financial or professional environment.
• Excellent client service approach and high degree of flexibility to respond to unexpected requests.
• High level of proactiveness, agility and accountability in meeting deadlines.
• Effective communicator, both written and spoken, with high professionalism when interacting with executives.
• Ability to handle sensitive and confidential information with discretion and good judgement.
• Able to work in a collaborative team environment with maturity and resiliency.
• Ability to work independently with minimal supervision.
• Proficiency in English and French (or willingness to learn).

Responsibilities

• Prioritize email requests, manage calendars, plan meetings and conferences, and handle electronic filing.
• Answer phone and email inquiries and relay action items as needed.
• Serve as liaison with internal and external stakeholders and coordinate meetings.
• Prepare documents, reports, and presentations for management reviews.
• Schedule travel and prepare expense reports.
• Maintain filing systems and support KPI reports and data queries.
• Ensure information requests are routed to the right team member.

Skills

Client service

Proactiveness

Communication (written and spoken)

Discretion and confidentiality

Team collaboration

Independent work

Excel proficiency

Outlook proficiency

Word proficiency

Bilingual: English and French

Education

College degree in office administration or equivalent

Tools

Outlook

Word

Excel

Job description

ABOUT US

We're one of Canada's largest pension investors, with CAD$320.6 billion of net assets as of March 31, 2026.

We invest funds for the pension plans of the federal public service, the Canadian Forces, the Royal Canadian Mounted Police and the Reserve Force. Headquartered in Ottawa, PSP Investments has its principal business office in Montréal and offices in New York, London and Hong Kong.

Capturing and leading complex global investments requires us to work as one to seize valuable opportunities, in close collaboration with some of the world's top companies. At PSP Investments, you'll join a team of motivated and engaged professionals, dedicated to propelling our organization further than ever before.

ABOUT YOUR ROLE

As a Senior Administrative Assistant, Investment Finance, Performance and Valuation , you'll support the Managing Director, Investment Finance.

• Perform all administrative duties, including for example, prioritizing email requests, calendar management, the planning of meetings, appointments and conference, electronic filing, managing the inbox, as well as answering phone and email requests
• Participate in key operational activities and meetings, keep focus on agenda and relay action items to the appropriate persons within the department or organization
• Serve as a liaison agent with the various internal and external stakeholders
• Coordinate meetings and conference calls and prepare documents required
• Collaborate on creating or reviewing of reports and various documents such as presentations to Management team, etc.
• Create and prepare PowerPoint presentations, as requested
• Schedule travel arrangements and prepare expense reports
• Maintain filing systems and help design reports & queries for KPI management
• Ensure that requests for action or information are relayed to the appropriate persons within the team

WHAT YOU'LL NEED

• College degree in office administration or equivalent education
• Minimum of three (3) years of relevant experience in a similar position, preferably in a financial or professional environment
• Excellent client service approach and high degree of flexibility to respond in a timely and positive manner to unexpected requests
• High level of proactiveness, agility and accountability in meeting deadlines
• Effective communicator, both written and spoken, and confident to interact with high profile executives and ability to represent Senior Leaders in a professional manner
• Ability to handle sensitive and confidential information with the highest level of professionalism, discretion and good judgement
• Aptitude for working in collaborative team environments with a focus on maturity, proactive communication, relationship building skills and resiliency
• Ability to work independently with minimal supervision
• Thorough knowledge of Outlook, Word and Excel and the interest and capacity to adapt to new technologies and tool
• Proficiency in English and French (or willingness to learn) (frequent interactions in English with PSP employees based in our offices in Hong Kong, London and New York, and interactions in French with employees in our local offices in Montreal and Ottawa)

Benefits*

• Investment in career development
• Comprehensive group insurance plans
• Competitive pension plans
• Unlimited access to virtual healthcare services and wellness programs
• Gender-inclusive paid family leave policy : up to 26 weeks for primary caregivers, 5 weeks for secondary caregivers
• A personalized family-building support , from pre-pregnancy to menopause, with available financial assistance
• Vacation days available on day one with additional days on milestone service anniversaries, and summer Friday afternoons off
• A hybrid work model that includes four in-office days, Monday through Thursday
• The opportunity to work temporarily from another location in accordance with the applicable policy

At PSP Investments, we aim to provide a workplace where everyone feels valued, safe, respected and empowered to grow. As part of this leadership commitment, we strongly encourage applications from all qualified applicants and strive to offer an inclusive and accessible candidate experience. If you require any accommodation for any part of the recruitment process, please let us know.

Visit us on www.investpsp.com/en/

Follow us on LinkedIn

#LI-PG1