Senior Administrative Assistant - Executive Support & Ops

Ipsen Pharma (SAS); Mississauga; Sur place; CAD 45 000 - 60 000; Plein temps

Résumé du poste

Ipsen is seeking a Sr. Administrative Assistant to deliver essential admin support across assigned business areas. You will manage calendars, travel, and the purchase‑to‑pay workflow while maintaining confidential information with professionalism.

Strong communication, organization, and MS Office proficiency are required. English is essential; French is preferred. At Ipsen you will contribute to a collaborative team and support multiple departments in a fast‑paced environment.

Qualifications

• University degree or college diploma preferred.
• Strong communication skills and ability to relate well to internal and external customers.
• Must be flexible and have a high attention to detail.
• Must be able to manage multiple tasks and projects simultaneously and be very organized.
• At least 1 year of experience as a Receptionist or Administrative Assistant in a corporate environment preferred.
• Proficient with Microsoft Office, especially Excel and PowerPoint.
• English required; French preferred.

Responsabilités

• Manage calendar for assigned Ipsen team members and departments, including meetings, facilities, and catering.
• Assist with general paperwork and maintain administrative needs of departments.
• Manage the purchase to pay process (RFPs, vendor setup, PO setup, invoices).
• Act as a user for K2 and Ariba and support teams accordingly.
• Coordinate onboarding activities for new hires with HR.
• Provide travel logistics support and create detailed itineraries.
• Prepare, submit and track expense reports per policy.
• Maintain highly confidential information and collaborate with colleagues to resolve issues.

Connaissances

Communication skills

Organization skills

Multi-tasking

Microsoft Office skills (Excel/PowerPt

Formation

University degree or college diploma

Outils

Microsoft Office (Excel/PowerPoint)

Description du poste

Ipsen is seeking a Sr. Administrative Assistant to deliver essential admin support across assigned business areas. You will manage calendars, travel, and the purchase‑to‑pay workflow while maintaining confidential information with professionalism.

Strong communication, organization, and MS Office proficiency are required. English is essential; French is preferred. At Ipsen you will contribute to a collaborative team and support multiple departments in a fast‑paced environment.