Senior Administrative Assistant

Ipsen Group; Canada; Remote; CAD 55,000 - 75,000; Full time

Job summary

Ipsen Biopharmaceuticals Canada Inc. recherche une Adjointe Administrative Sénior pour fournir un soutien administratif général dans les domaines d'activité assignés, y compris la gestion d'agenda, les voyages, la gestion du processus achat/PAIEMENT, le soutien budgétaire, l'organisation d'événements et la coordination des réunions.

La candidate démontrera le plus haut niveau de professionnalisme et de discrétion face à des informations sensibles; d'excellentes compétences en communication

Qualifications

• Excellentes compétences en communication verbale et écrite.
• Capacité à gérer plusieurs tâches et priorités simultanément.
• Autonomie et sens du service client.
• Souci du détail et précision dans le travail.

Responsibilities

• Gérer les agendas et réservations de réunions pour les membres/équipes.
• Assurer le support administratif général (photocopie, numérisation, reliure).
• Gérer le processus achats (RFP, PO, factures).
• Coordonner l’intégration des nouvelles recrues et les voyages selon les politiques Ipsen.
• Préparer, soumettre et suivre les rapports de dépenses.
• Maintenir des informations hautement confidentielles et sensibles.

Skills

Communication

Rigueur et précision

Gestion multitâche

Organisation

Education

Diplôme universitaire

Diplôme collégial

Tools

Microsoft Office

Excel

PowerPoint

Job description

## Senior Administrative AssistantPostuler: Mississauga: Temps complet: Offre publiée hier: R-22435**Titre :**Senior Administrative Assistant**Société:**Ipsen Biopharmaceuticals Canada Inc.**A propos d'Ipsen:**Ipsen est un groupe biopharmaceutique mondial de taille moyenne, spécialisé dans les médicaments transformateurs dans trois aires thérapeutiques : l'oncologie, les maladies rares et les neurosciences. Forts de près de 100 ans d'expérience en développement, avec des Hubs mondiaux aux États-Unis, en France et au Royaume-Uni, nous focalisons nos efforts là où les besoins médicaux non satisfaits sont importants, grâce à la recherche et à l'innovation.Nos équipes passionnées, présentes dans plus de 40 pays, se concentrent sur l'essentiel et s'efforcent chaque jour d'apporter des médicaments aux patients dans 88 pays. Nous construisons un environnement de travail qui met en avant un leadership centré sur l'humain et favorise une culture de collaboration, d'excellence et d'impact. Au sein d’Ipsen, chaque individu est encouragé à être soi-même, à grandir et à s’épanouir aux côtés du succès de l'entreprise. Rejoignez-nous dans notre démarche vers une croissance durable, en créant un impact réel sur les patients et la société.Pour plus d'informations, visitez notre site web à l'adresse **https://www.ipsen.com** et suivez nos dernières actualités sur **LinkedIn** et **Instagram**.**Description de l'emploi :****Summary**The Sr. Administrative Assistant will be responsible to provide general administrative support to their assigned business areas, including, calendar management, travel, managing the purchase to pay process, budget support, catering support, and coordination of team events/meetings. The Sr. Administrative Assistant will demonstrate the utmost professionalism and sensitivity to confidential information through their daily responsibilities. Strong communication skills are a key expectation of this customer-focused position. **Main Responsibilities*** Manage calendar for assigned ICLT members and departments as required, including coordinating individual and group meetings, facilities (e.g., room reservations, web and conference calls, audio/visual equipment and support and catering), actively soliciting input for managing conflicting priorities, pro-actively communicating schedule conflicts and providing copies of relevant documents and other essential information to department team members (and others upon request) prior to meetings.* Assist with general paperwork (photocopying, scanning, binding, etc.) and maintain general administrative needs of the departments* Manage the purchase to pay process (RFPs, commitment request, new vendor set-up, PO set-up, goods receipt, invoice coding, etc.)* Act as a K2 and Ariba Super User and support teams accordingly* Act as a meeting Room AV/IT Super User and support teams accordingly* Coordinate onboarding activities for new hires within assigned teams, in conjunction with HR.* Support travel logistics for assigned ICLT members in compliance with Ipsen travel and expense policies and prepare detailed itineraries from departure to return with minimal input from department team members.* Provide support to the remainder of assigned teams for urgent situations.* Prepare, submit and track expense reports for assigned ICLT members in accordance with the Ipsen travel and expenses policy and Canadian submission timelines, as necessary* Discretely maintain, coordinate and communicate highly confidential and sensitive information* Work collaboratively with administrative and operations support colleagues to: + Efficiently resolve day-to-day work issues + Identify and implement continuous improvement opportunities + Manage back-up coverage due to vacations and unplanned vacancies* Report any potential adverse events/safety information or products complaints for Ipsen products to the Medical Information and Pharmacovigilance department, per company requirements* Perform other duties as assigned **Knowledge & Experience*** University degree or college diploma preferred* Strong communication skills (both verbal and written) and ability to relate well to internal and external customers* Must be flexible and have a high attention to detail* Must have the ability to manage multiple tasks and projects simultaneously and is very organized* Self-starter and results-oriented with a positive, can-do attitude* Proficient with Microsoft Office, especially Excel and PowerPoint* High level of organizational skills* Able to work across multi-disciplinary teams* Must be able to speak English, Frech preferred* At least 1 year of experience as a Receptionist or Administrative Assistant in a corporate, professional environment preferred* Database management and experience in survey development is an assetWe are committed to creating a workplace where everyone feels heard, valued, and supported; where we embrace “The Real Us”. The value we place on different perspectives and experiences drives our commitment to inclusion and equal opportunities. When we include diverse ways of thinking, we make more thoughtful decisions and discover more innovative solutions. Together we strive to better understand the communities we serve. This means we also want to help you perform at your best when applying for a role with us. If you require any adjustments or support during the application process, please let the recruitment team know. This information will be handled with care and will not affect the outcome of your application.