Senior Administrative Assistant, Business Operations

Grant Thornton; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A large professional services firm is seeking a Senior Administrative Assistant to coordinate projects for their Acquisitions and Integrations Team and provide administrative support to the Business Operations Team. The ideal candidate has at least 5 years of relevant experience, excellent organizational and communication skills, and advanced knowledge of Microsoft applications. Join a collaborative environment where your contributions will make a difference!

Benefits

Profit sharing

Flex days

RRSP contributions

Firmwide holiday closure

Wellness benefits

Work from anywhere in Canada for 4 weeks in summer

Qualifications

• Minimum of 5 years’ experience in Administrative Assistant or Project Administration roles.
• Advanced skills in Microsoft Applications Suite.
• Ability to handle confidential information discreetly.

Responsibilities

• Coordinate and support project initiatives for the Acquisitions and Integrations Team.
• Provide administrative support to the Business Operations Team.
• Prepare and maintain documentation and communication.

Skills

Organizational skills

Interpersonal skills

Communication skills

Judgment and adaptability

Data synthesis

Education

Post-secondary education in Administration or Business

Tools

Microsoft PowerPoint

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Who we are
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

In the role of Senior Administrative Assistant, Business Operations, your responsibilities will include:
Project Coordination and Support to Acquisitions and Integrations(A&I) Team:
• Operates as a primary team member of the A&I team focused on the Due Diligence processes, within the full acquisition and integration lifecycle.
• Demonstrated experience in project coordination, with a strong track record of supporting the development and execution of project plans within established timelines and budgets.
• Experienced in contributing to work plan creation, defining priorities and milestones, and providing accurate progress reports.
• Understanding stakeholder requirements and expectations while ensuring appropriate timelines are set and met.
• Responsible for meeting coordination, draft agenda, minutes, follow up for carry forward items, and related communications.
• Preparation and maintenance of documentation, presentations and best practice guidelines.
• Developing best practices and process improvements as the team continues to evolve.

Administrative Support to the Business Operations Team:
• Work alongside the Business Operations team to proactively support their day-to-day needs, including scheduling meetings and follow-up on actions items.
• Schedules meetings and co-ordinate meeting cadence on behalf of the Business Operations teams.
• Attend meetings and organize agendas.
• Monitor shared email inboxes and calendars to ensure timely communication, responses and assignment of tasks.
• Prepare, draft, edit and format letters, reports, presentations, spreadsheets, and other correspondence using Microsoft Applications Suite.
• Assist the team in a variety of weekly, monthly, and ad hoc tasks.

Doane Grant Thornton
If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!

Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca

Think you’ve got what it takes to be a Senior Administrative Assistant, Business Operations? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick:
• Minimum of 5 years’ work experience in relevant responsibilities as an Administrative Assistant, Executive Assistant, Project Administration and Coordination roles, etc.
• Post-secondary education in Administration, Business, or another relevant field.
• Advanced working knowledge of Microsoft Applications Suite, specifically PowerPoint, Excel, Outlook, and Teams.
• Experience with a professional services firm would be an asset.
• Exceptional organizational skills, ability to synthesize data and to summarize it in meaningful ways
• Excellent interpersonal and communication skills, with the ability to build relationships with and influence individuals from all areas, role levels and functions in the firm.
• Intellectual curiosity drives you to look further, broader, and deeper to understand a problem or opportunity from multiple perspectives.
• Thinks innovatively, exercises sound judgment and demonstrates adaptability to interact with a diverse team of people and projects.
• Capable of dealing with sensitive information in a confidential and professional manner.

At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

What's in it for you?

Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure, Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the summer for 4 weeks, and more!

Our special culture shines through when we have the opportunity to connect in person. That’s why we’re working in a model where teams are required to be together in the office 4 days per week.

Are you ready to Discover Your Purple?