Senior Administrative Assistant

We are seeking a Senior Administrative Assistant to provide high-level administrative support to our CEO, Engineering Management, and Manufacturing Leadership. This position requires a proactive and detail-oriented professional capable of managing a variety of administrative tasks in a fast-paced manufacturing environment. The ideal candidate will be discreet, highly organized, and able to multitask effectively, with excellent communication and follow-up skills.

Key Responsibilities

1. Provide direct administrative support to the CEO, senior engineers, and production management, including calendar management, meeting coordination, and follow-up on action items.
2. Draft, edit, and format internal and external communications, reports, and presentations.
3. Schedule and coordinate meetings for executive leadership and engineering teams.
4. Maintain and organize confidential files, records, and documentation across multiple departments.
5. Assist with preparation of project tracking tools, KPIs, meeting agendas, and internal reports.
6. Coordinate cross-functional communication and follow-up between departments to support ongoing engineering and production projects.
7. Support daily administrative functions such as data entry, expense reporting, procurement requests, and supply inventory.
8. Assist with internal process development and documentation related to operations, quality, and compliance.
9. Manage sensitive and confidential information with discretion and professionalism.

Qualifications

1. 5+ years of administrative experience, with at least 2 years supporting senior leadership or executives.
2. Prior experience in a manufacturing, engineering, or technical environment is highly preferred.
3. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
4. Excellent written and verbal communication skills.
5. Strong organizational and time management skills with the ability to handle multiple priorities.
6. Proven ability to work independently, take initiative, and maintain confidentiality.
7. High attention to detail and ability to meet deadlines in a dynamic environment.
8. Associate or Bachelor’s degree in Business Administration or a related field is preferred.

Why Join AST?

At AST, we believe in fostering a work environment where employees can thrive both personally and professionally. We offer a competitive benefits package, including:

1. Medical, Dental, and Vision Insurance
2. 401(k) Savings Plan
3. Company-Sponsored Life Insurance
4. Short-term and Long-term Disability Coverage
5. Paid Holidays
6. Paid Vacation and Sick Leave

Job Type & Pay

1. Job Type: Full-Time, In-Person
2. Pay Range: $32.00 – $41.00 per hour (commensurate with experience)
3. Schedule: Monday – Friday (8-hour shift)
4. Expected Hours: 40 hours per week

If you are a highly organized and professional Senior Administrative Assistant who thrives in a fast-paced, collaborative environment, we encourage you to apply. AST is committed to maintaining a fair and respectful workplace for all employees.