Senior Administrative Assistant

House of Wilson; Vancouver; On-site; CAD 60,000 - 80,000; Full time

Job summary

As part of House of Wilson, this role as Senior Administrative Assistant requires managing administrative tasks for the Solve FSHD team and Board of Directors. Responsibilities include calendar management, travel coordination, and supporting special projects, all in a supportive work culture that values employee development.

Benefits

Annual fitness allowance of $1,500

Employer-paid health benefits

RRSP matching

Opportunities for personal and professional development

Qualifications

• 3-5 years of experience in an administrative/support role.
• Proficiency with Microsoft Office Suite and ability to learn new technology.
• Exceptional verbal and written communication skills.

Responsibilities

• Provide high-level administrative support for the Solve FSHD team.
• Manage calendar for the Executive Director and Solve FSHD Team.
• Coordinate offsite meetings and travel arrangements.

Skills

Communication

Time Management

Organization

Problem Solving

Attention to Detail

Tools

Microsoft Office Suite

Job description

Who We Are

Solve FSHD is a venture philanthropic organization focused on developing effective therapies for Facioscapulohumeral muscular dystrophy (FSHD). FSHD is a type of muscular dystrophy in which there is progressive muscle degeneration and weakness that lead to an inability to lift objects, groom oneself and walk. In FSHD there is preferential weakness of skeletal muscles of the face, the shoulder (scapula), and in the upper arm, in most cases progressing to the legs.

Our purpose is to accelerate the pace of finding new treatments for FSHD through funding the development of critical tools for drug development including biomarkers, cells and pre-clinical model development, clinical outcome assessments and clinical trial research networks that focus on FSHD. We will also invest in start-up biotech and biopharmaceutical companies that focus on novel treatments relevant to FSHD, disease modifying or symptom management, and muscle regeneration. Solve FSHD will also oversee an XPRIZE, Healthspan and FSHD Bonus Prize award to incentivize new approaches to Solving FSHD.

Solve FSHD is part of House of Wilson, a team of outdoors-loving and health-conscious people, who take great pride in the open and inclusive work culture we have built. We encourage people to speak up and we hear all voices equally. We’re driven to maximize the potential of the people we work with, so we invest in our employees and empower them to develop personally and professionally. We value learning, integrity, and fun, and are passionate about working with people who share these values.

The Opportunity

Reporting to the Executive Director, Solve FSHD, the Senior Administrative Assistant will provide high-level senior administrative support and act as the liaison for the Solve FSHD team, and Board of Directors. The role will also support the administrative functions of the House of Wilson executive and administrative teams while also providing support on special projects that require cross-functional coordination, stakeholder engagement, and alignment with organizational priorities.

Responsibilities

Solve FSHD

• Provide high-level administrative support for the Solve FSHD team.
• Manage calendar for the Executive Director and Solve FSHD Team, anticipate needs, and proactively ensure priorities are met.
• Coordinate offsite meetings and travel.
• Manage expenses and reconcile monthly credit card statements.
• Assist Medical Director with the compilation of medical records.
• Provide personal assistant support to the Executive Director as needed.
• Complete ad hoc projects and other related duties as assigned.
  

House of Wilson

• Provide support for the House of Wilson executive & administrative team as needed.
• Crosstrain and provide relief coverage for the administrative team as needed.
• Schedule family appointments.
• Manage expenses and reconcile monthly credit card statements.
• Manage and update monthly wall calendar.
• Assist Executive Assistant with events and special projects such as family reunions.
• Complete ad hoc projects and other related duties as assigned, such as:
  • Ordering and shipping items.
  • Arranging transportation.
  • Manage and issue event invites.
  • Travel Planning

Qualifications

• 3-5 years of experience in an administrative/support role.
• Proficiency with Microsoft Office Suite and ability to learn new technology.
• Ability to manage calendars, travel and expenses independently.
• Service-orientation, patience, and approachability.
• Ability to coordinate meetings, events, and cross-functional projects.
• Excellent time management and attention to detail.
• Exceptional verbal and written communication skills.
• Ability to proactively problem solve and respond to changing needs or priorities.
• Strong work ethic with ability to maintain confidentiality.
• A passion for organization and providing top quality administrative services.
• A personal connection to our core values and mission as an organization.

This is a general description of the tasks and skills required. Additional responsibilities and duties may be required to successfully perform this position.

Why Join Us

The successful candidate will have the opportunity to work alongside a team that is passionate about the company's mission and values. This position provides an expected starting base salary of $60,000 - $80,000, commensurate with experience, along with a competitive benefits package. Our benefits are designed to support all facets of your life; employees are provided with a $1,500 annual fitness allowance, employer-paid health benefits, RRSP matching, and extensive opportunities for personal and professional development. We foster open communication in our office and have regular team socials, workouts, and community events.

How to Apply

To be considered for this role, please send your resume and a cover letter outlining your relevant experience and qualifications. In addition to your resume and cover letter, please provide a list of your publications relative to the role. This list should include peer-reviewed journal articles, conference presentations, and any other relevant publications that demonstrate your contributions to the field.

Please select the following link to submit your application on our careers page.

https://hofw.bamboohr.com/careers/30