Senior Administrative Assistant

Marsh; Toronto; Hybrid; CAD 67,000 - 129,000; Full time

Benefits offered by this job

Health benefits

Tuition assistance

Retirement program

Employee assistance programs

Job summary

Marsh seeks a Senior Administrative Assistant in Toronto, hybrid role, requiring in-office presence at least three days a week. You will support travel and expenses for multiple colleagues, manage calendars, and assist with office tasks while escalating complex requests to management.

The role includes event planning, onboarding/offboarding tasks, and creating documents in PowerPoint, Excel, and Word. Strong organizational and confidentiality skills are essential.

Qualifications

• 5+ years of administrative experience including meeting/event planning.
• Strong document creation with Word/PowerPoint and data entry.
• Experience managing calendars and travel for multiple colleagues.
• Ability to handle confidential information with discretion.
• Proficient in Zoom and Microsoft Teams for virtual meetings.

Responsibilities

• Arrange travel accommodations and itineraries, including group logistics.
• Coordinate meetings and bookings across time zones.
• Prepare and submit expense reports per T&E policies.
• Support event planning, catering, and venue bookings.
• Assist with onboarding/offboarding tasks and access updates.
• Handle general admin tasks and order supplies; manage shipping.
• Create/edit documents in PowerPoint/Excel/Word per MMC style.
• Collaborate with leadership to improve regional processes.

Skills

Administrative experience

Event planning

Calendar management

Travel arrangements

Expense management

Confidentiality

Communication skills

Education

Bachelor's degree

Tools

Word

Excel

PowerPoint

Outlook

Zoom

Microsoft Teams

Job description

Company:

Marsh

Description:

We are seeking a talented individual to join our team at Marsh Re. This role will be based in Toronto, ON. This is a hybrid role that has a requirement of working at least three days a week in the office.

The Senior Administrative Assistant provides travel and expense support for several colleagues in a fast-paced sales environment, utilizing independent judgment and proactive problem-solving. Additionally, this role includes maintaining calendars for senior colleagues, occasional client interactions, and assisting with office responsibilities while operating with limited oversight and escalating complex requests to management.

We will count on you to:

• Arrange travel accommodations, prepare itineraries, and coordinate group travel logistics.
• Coordinate meetings, teleconferences, and client/market meeting-room bookings across U.S. time zones.
• Prepare and submit expense reports in accordance with corporate T&E policies.
• Support event planning and execution, including catering, private-room bookings, and restaurant reservations.
• Provide onboarding and offboarding support, including nameplates, access cards, Amex cards, and distribution list updates.
• Perform general administrative duties such as ordering office supplies, business cards, promotional materials, and handling shipping/couriers.
• Create and edit documents in PowerPoint, Excel, and Word in line with MMC style guidelines.
• Partner with Broking Support Services leadership to improve processes, consistency, and efficiency across the region.

What you need to have:

• High school diploma and 5+ years of administrative experience, including meeting and event planning, Outlook calendar management, international travel arrangements, and expense management.
• Expertise in Word, Excel, and PowerPoint, with the ability to manage multiple priorities while keeping stakeholders informed.
• Strong experience with event planning, including meeting catering and external events.
• Resourceful, proactive, and highly organized, with strong communication skills, experience using Zoom and Microsoft Teams, and the ability to maintain confidentiality.

What makes you stand out:

• Bachelor's degree

Why join our team:

• We help you be your best through professional development opportunities, interesting work and supportive leaders.
• We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have an impact on colleagues, clients and communities.
• Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.

The applicable base salary range for this role is $47,600 to $91,100.

The base pay offered will be determined on factors such as experience, skills, training, location, certifications, and education. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.

We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, retirement programs as well as employee assistance programs.

Marsh (NYSE: MRSH) is a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information, visit marsh.com, or follow us on LinkedIn and X.

Marsh is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, Marsh will provide a reasonable accommodation to employees and prospective employees to the point of undue hardship upon request and as required in respect of the individual's particular restrictions and limitations. If you require a specific accommodation because of a disability or medical need, please contact [e-mail].

Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one "anchor day" per week on which their full team will be together in person.

This is a Replacement position.