Senior Administrative Assistant

TalentSphere Staffing Solutions; Toronto; On-site; CAD 80,000 - 110,000; Full time

Job summary

An established industry player in asset management is seeking a Senior Administration Executive to provide exceptional administrative support to top executives. This role involves managing correspondence, organizing meetings, and ensuring seamless event logistics. The ideal candidate will have over 5 years of experience in a similar role, showcasing strong organizational skills and attention to detail. If you thrive in a dynamic environment and possess excellent communication skills, this opportunity offers a chance to make a significant impact in a professional setting. Join a dedicated team where your contributions will be valued and recognized.

Qualifications

• 5+ years of experience in senior administrative roles within financial services.
• Strong computer skills and familiarity with video conferencing applications.

Responsibilities

• Provide high-level administrative support to executives including reception and correspondence management.
• Organize and manage internal and external meetings, and assist with presentations and reports.

Skills

Administrative Support

Communication Skills

Organizational Skills

Attention to Detail

Teamwork

Self-Motivation

Education

5+ years in senior administrative roles

Tools

MS Office

Adobe

Zoom

Teams

Job description

Position:Senior Administration Executive
Job ID: #16639889
Industry Sector:Private Investments
Compensation:$80,000-110,000 plus benefits
Location:Downtown IN-OFFICE 5 days/week

Role Overview:
Our client in the asset management sector is a private family office of multiple entities. Working alongside another seasoned, professional Office Administrator, your responsibilities will be to provide high-level administrative support to the President, CFO, and CIO with duties including but not limited to:

• Reception including greeting guests, directing phone calls, managing and distributing mail, coordinating courier services, and handling deliveries.
• Perform routine tasks such as filing, drafting, copying, editing, scanning, faxing, and courier coordination.
• Review, organize, and respond to regular correspondence.
• Organize and manage internal and external meetings.
• Assist with the coordination and preparation of presentations, reports, supplemental schedules, and data summaries.
• Compose general correspondence, transmittal letters, meeting minutes, and notes as requested.
• Manage event logistics, including catering, room organization, and guest assistance.

Qualifications:

• 5+ years senior administrative or executive experience within financial services, asset management, investment company, or private family office is preferred.
• Strong computer skills – hardware (printers/scanners, etc.), software (MS Office, Adobe, etc.), and video conferencing applications (Zoom, Teams).
• Familiarity with Portals/Data Rooms/Sharing Sites – uploading, downloading, sharing information, etc.
• Self-motivated, and able to work independently and as part of a team.
• Attention to detail with exceptional verbal and written communication.
• Strong organizational skills with the ability to multi-task.
• You must have exceptional English communication skills, be polished and professional.