Senior Administrative Assistant

MNP; Surrey; On-site; CAD 60,000 - 77,000; Full time

Benefits offered by this job

Group pension plan (4% matching)

4 paid personal days

Flexible benefits

Professional development assistance

MNP University

Job summary

MNP in Canada is seeking a Senior Administrative Assistant to support internal and external clients, manage calendars, prepare reports, and coordinate meetings. This role contributes to efficient operation and client service in a professional services environment.

The ideal candidate has post-secondary education in business administration, 5+ years of progressive admin experience, strong organization, and proficiency in MS Office and CRM tools.

Qualifications

• 5+ years of increasingly complex administrative responsibilities.
• Post-secondary education in business administration is considered an asset.
• Experience in a professional services environment is considered an asset.
• Strong client service focus in dealing with both external and internal clients.

Responsibilities

• Review, modify and prepare moderately complex templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other materials.
• Support leaders through calendar and email management, invoicing and A/R.
• Enter, review and maintain client accounts and contacts in the CRM platform.
• Coordinate deadlines and workflow with team members for documents and sign-offs.
• Record minutes at meetings and distribute or archive them.
• Prepare and submit expense reports.
• Schedule internal and external meetings and prepare materials.
• Coordinate travel arrangements and reservations.
• Maintain electronic and paper filing systems.
• Contribute to new ideas to improve work processes.
• Collaborate with team members and leadership.
• Flexibility to work overtime when necessary.

Skills

5+ years admin experience

Client service oriented

Excellent organization

Time management

Professional services experience

Education

Post-secondary business administration (asset)

Tools

CRM platform

MS Office (Word/Excel/PowerPoint)

Job description

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.

Make an impact with our Administration team as a Senior Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients. As a trusted advisor, you’ll ensure the efficient and effective operation of our business.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

Responsibilities

• Review, modify and prepare moderately complex templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials; research, compile and summarize information/data
• Support leader(s) through calendar and email management, invoicing and A/R
• Enter, review and maintain client accounts and contact information in the Client Relationship Management (CRM) platform
• Review upcoming deadlines and work requirements with the team; coordinate the logistics and flow of work to specific team members (i.e., documents for review/signature)
• Record minutes at various meetings and distribute or archive them accordingly
• Prepare and submit expense reports
• Coordinate and schedule internal and external meeting and appointment logistics and prepare supporting material
• Coordinate travel arrangements and reservations
• Maintain electronic and paper filing systems
• Contribute to the development of new ideas and approaches to improve work processes
• Work collaboratively with other team members and leadership
• Maintain flexibility to work overtime, as necessary

Skills And Experience

• Post-secondary education in business administration is considered an asset
• 5+ years of increasingly complex administrative responsibilities
• Experience in a professional services environment is considered an asset
• Strong client service focus in dealing with both external and internal clients
• Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously

MyRewards@MNP

With a focus on high-potential earnings, MNP is proud to offer customized rewards that support our unique culture and a balanced lifestyle to thrive at work and outside of the office. You will be rewarded with generous base pay, vacation time, 4 paid personal days, a group pension plan with 4% matching, voluntary savings products, bonus programs, flexible benefits, mental health resources, exclusive access to perks and discounts, professional development assistance, MNP University, a flexible 'Dress For Your Day' environment, firm sponsored social events and more!

Diversity@MNP

We embrace diversity as a core value and celebrate our differences. We believe each team member contributes unique gifts and amplifying their potential makes our business stronger. We encourage people with disabilities to apply!

The annual salary range for this position is: $60,000 - $76,800.