Senior Administrative Assistant

IG Wealth Management; Quebec; Hybrid; CAD 58,000 - 77,000; Full time

Benefits offered by this job

Hybrid & flex work arrangements

Inclusive culture and diversity

Job summary

IG Wealth Management is seeking a highly organized Senior Administrative Assistant to support the Regional Vice President and regional leadership. You will handle executive administration, calendar and travel management, event coordination, and regional operations to enable efficient, compliant client service.

This role offers a hybrid work arrangement (three days in the office), bilingual communication with English and French clients and team members, and opportunities to contribute to business

Qualifications

• Post-secondary education in Business Administration or equivalent.
• Minimum 5 years of administrative experience in financial services or professional environment.
• Excellent organizational, communication, and relationship management skills.
• Ability to handle confidential information with professionalism and discretion.

Responsibilities

• Provide confidential executive-level administrative support to the Regional Vice President.
• Manage calendars, meetings, travel arrangements, correspondence, expense reports, and email communications.
• Coordinate regional meetings, conferences, advisor events, client events, and community initiatives.
• Support business development, marketing activities, and client acquisition programs.
• Manage and coordinate special projects and regional initiatives.
• Prepare reports, presentations, meeting materials, and other business communications.
• Support technology adoption and leverage tools such as Microsoft Copilot to improve efficiency and collaboration.
• Administer regional budgets and support office operations.
• Collaborate with regional leadership, consultants, and corporate partners across multiple locations.
• Promote a culture of compliance, inclusion, professionalism, and exceptional client service.

Skills

MS 365 proficiency

Calendar & travel management

Event coordination

Project coordination

Bilingual English/French

Discretion & confidentiality

Communication skills

Budget & finances

Adaptability in fast-paced environment

Education

Post-secondary education in Business Administration or equivalent

Tools

Microsoft Copilot

Job description

Location: Montreal - West Island

IGM Financial Inc. is a leading wealth and asset management company in Canada, managing approximately $310 billion in assets as of December 31, 2025. It offers financial planning and investment services to over two million Canadians through IG Wealth Management and Mackenzie Investments.

Division: Sales & Distribution

Location: Montreal - West Island

IGM Financial Inc. is a leading wealth and asset management company in Canada, managing approximately $310 billion in assets as of December 31, 2025. It offers financial planning and investment services to over two million Canadians through IG Wealth Management and Mackenzie Investments.

Founded in 1926, IG Wealth Management is a key part of IGM's business model, providing comprehensive wealth management services to Canadian financial advisors and their clients.

With a vision to inspire financial confidence, IG Wealth Management is recognized as one of Manitoba’s Top Employers, Canada’s Top 100 Employers, and Best Diversity Employers, aiming to innovate the industry and support Canadians in achieving their financial goals.

Join our team to engage in continuous learning and skill development in a supportive environment. Experience the best of both worlds with our hybrid work environment, where you spend three days a week in the office, connecting, collaborating, and enjoying quality time with your amazing colleagues! Our Values: Be better; we strive for improvement in everything we do. Be accountable; we foster clarity and are empowered to act responsibly. Be a team; we are united to drive collective impact to achieve our goals.

The Opportunity

We are seeking a highly organized, proactive, and professional Senior Administrative Assistant to support the Regional Vice President and regional leadership team. This role is responsible for executive administration, event planning, project coordination, regional operations support, and technology adoption initiatives.

Key Responsibilities

• Provide confidential executive-level administrative support to the Regional Vice President.
• Manage calendars, meetings, travel arrangements, correspondence, expense reports, and email communications.
• Coordinate regional meetings, conferences, advisor events, client events, and community initiatives.
• Support business development, marketing activities, and client acquisition programs.
• Manage and coordinate special projects and regional initiatives.
• Prepare reports, presentations, meeting materials, and other business communications.
• Support technology adoption and leverage tools such as Microsoft Copilot to improve efficiency and collaboration.
• Administer regional budgets and support office operations.
• Collaborate with regional leadership, consultants, and corporate partners across multiple locations.
• Promote a culture of compliance, inclusion, professionalism, and exceptional client service.

Qualifications

• Post-secondary education in Business Administration or a related discipline, or equivalent experience.
• Minimum 5 years of administrative experience, preferably in financial services, sales, or a professional services environment.
• Excellent organizational, communication, and relationship management skills.
• Ability to handle confidential information with professionalism and discretion.
• Advanced proficiency in Microsoft 365 (Outlook, Word, PowerPoint, Teams) and intermediate Excel skills.
• Strong project coordination and event management experience.
• Bilingualism (English and French), written and spoken, is strongly preferred.
• Knowledge of, or willingness to learn, Artificial Intelligence (AI) tools such as Microsoft Copilot.
• Ability to manage multiple competing priorities in a fast-paced environment.

Knowledge of French and English is required to support clients and Team members within and/ or outside the province of Quebec.

The expected annual base salary range for this role is $58,000 - $76,500, which is determined based on skills, knowledge and experience and geographic location. In addition to base salary, this role is eligible for annual short-term incentive, health and well-being benefits, retirement and savings plan, paid time off and career development.

Benefits

• WORK LIFE BALANCE: hybrid & flex work arrangements.
• INCLUSIVE CULTURE AND DIVERSITY: living our core values: Be a Team, Be Accountable, Be Better, engaging with community through Business Resource Groups (BRG communities are volunteer employee-led groups formed around a common interest, identity, or background).

IGM is a diverse workplace committed to doing business inclusively - this starts with having a representative workforce! We encourage applications from all qualified candidates that represent the diversity present across Canada – including racialized persons, women, Indigenous persons, persons with disabilities, 2SLGBTQIA+ community, gender diverse and neurodiverse individuals, as well as all who may contribute to the further diversification of ideas.

IG is an accessible employer committed to providing a barrier- free recruitment experience. If you require an accommodation or this information in an alternate format at any stage of the recruitment process, please reach out to the Talent Acquisition team who will work with you to meet your needs.

We thank all applicants for their interest in IG Wealth Management; however, only those candidates selected for an interview will be contacted.