Senior Admin / Accountant

Proforce Personnel; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading apparel and accessories company in Toronto is seeking a Senior Administrative & Accounting Coordinator to support their executive team. This role combines high-level administrative tasks with accounting functions, ideal for candidates with 5–10 years of experience. Key responsibilities include managing schedules, handling accounts payable, and preparing financial statements. The ideal candidate is proficient in QuickBooks, Excel, and Word, with strong organizational skills.

Qualifications

• 5–10 years of experience in a combined senior administrative and accounting support role.
• Proven experience supporting executive-level leadership.
• Strong background in bank reconciliations and financial reporting.

Responsibilities

• Provide direct administrative support to the executive team.
• Handle full-cycle accounts payable and bank reconciliations.
• Assist with the preparation of financial statements.

Skills

5–10 years of experience in a senior administrative role

Experience supporting executive-level leadership

Strong background in bank reconciliations

Highly proficient in QuickBooks

Excellent communication skills

Exceptional organizational skills

Ability to prioritize and multitask

Tools

QuickBooks

Excel

Word

Job description

Overview

A well-established apparel and accessories company located in Toronto is seeking a highly organized and resourceful Senior Administrative & Accounting Coordinator to support their executive office and finance operations. This is a vital role that combines high-level administrative responsibilities with day-to-day accounting functions, and is ideal for someone who thrives in a fast-paced, multi-tasking environment.

Responsibilities

• Provide direct administrative support to the executive team, managing schedules, communications, and office organization
• Handle full-cycle accounts payable and bank reconciliations
• Prepare monthly visa reconciliations and allocate expenses accordingly
• Assist with the preparation of financial statements and month-end reporting
• Monitor and analyze company investments and provide relevant reporting
• Develop and maintain efficient and organized filing systems for both digital and paper records
• Liaise with internal departments and external partners as needed
• Manage competing deadlines, shifting priorities, and confidential information with discretion

Requirements

• 5–10 years of experience in a combined senior administrative and accounting support role
• Proven experience supporting executive-level leadership and managing office operations
• Strong background in bank reconciliations, accounts payable, financial reporting, and credit card allocations
• Experience analyzing and monitoring business investments is a strong asset
• Highly proficient in QuickBooks, Excel, and Word
• Excellent communication skills and professional demeanor
• Exceptional organizational and time-management skills; ability to prioritize and multitask effectively
• Experience creating and managing complex filing systems and handling confidential information