Senior Admin/Accountant

Proforce Personnel; Montreal; On-site; CAD 60,000 - 80,000; Full time

Job summary

A well-established apparel and accessories company in Montreal seeks a Senior Administrative & Accounting Coordinator. This role combines high-level administrative tasks with daily accounting functions, ideal for someone thriving in a fast-paced environment. Responsibilities include supporting the executive team, managing schedules, and handling accounts payable. Candidates should have 5–10 years of experience, strong organizational skills, and proficiency in QuickBooks and Excel.

Qualifications

• 5–10 years of experience in senior administrative and accounting support.
• Experience supporting executive-level leadership.
• Ability to manage competing deadlines and confidential information.

Responsibilities

• Provide direct support to the executive team.
• Handle full-cycle accounts payable.
• Prepare monthly visa reconciliations and allocate expenses.

Skills

Strong background in bank reconciliations

Experience in accounts payable

Proficient in QuickBooks

Excellent communication skills

Exceptional organizational skills

Highly proficient in Excel

Ability to manage confidential information

Tools

QuickBooks

Excel

Word

Job description

A well-established apparel and accessories company located in Toronto is seeking a highly organized and resourceful Senior Administrative & Accounting Coordinator to support their executive office and finance operations. This is a vital role that combines high-level administrative responsibilities with day-to-day accounting functions, and is ideal for someone who thrives in a fast-paced, multi-tasking environment.

Responsibilities:

• Provide direct administrative support to the executive team, managing schedules, communications, and office organization
• Handle full-cycle accounts payable and bank reconciliations
• Prepare monthly visa reconciliations and allocate expenses accordingly
• Assist with the preparation of financial statements and month-end reporting
• Monitor and analyze company investments and provide relevant reporting
• Develop and maintain efficient and organized filing systems for both digital and paper records
• Liaise with internal departments and external partners as needed
• Manage competing deadlines, shifting priorities, and confidential information with discretion

Requirements:

• 5–10 years of experience in a combined senior administrative and accounting support role
• Proven experience supporting executive-level leadership and managing office operations
• Strong background in bank reconciliations, accounts payable, financial reporting, and credit card allocations
• Experience analyzing and monitoring business investments is a strong asset
• Highly proficient in QuickBooks, Excel, and Word
• Excellent communication skills and professional demeanor
• Exceptional organizational and time-management skills; ability to prioritize and multitask effectively
• Experience creating and managing complex filing systems and handling confidential information