Security Operations Scheduler

Blackstone Consulting, Inc.; Ontario; On-site; USD 126,000 - 189,000; Full time

Job summary

A consulting firm in security operations is seeking a Security Operations Scheduler in California. The role includes coordinating staffing, payroll validation, and financial reporting. Ideal candidates will have experience in scheduling, billing, and strong communication skills. This is a full-time position that offers various benefits including medical insurance and a 401(k).

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• 2 years of experience in scheduling, payroll processing, or billing.
• Ability to maintain compliance with payroll and tax regulations.
• Strong analytical skills to identify opportunities for cost savings.

Responsibilities

• Ensure accurate payroll validation and billing.
• Collaborate with finance and operations teams for scheduling.
• Monitor accounts receivable and follow up on outstanding invoices.

Skills

Organizational skills

Attention to detail

Communication skills

Proficiency in Microsoft Excel

Education

Associate (2-year) degree or equivalent experience

Tools

ADP

Paychex

Valiant

TrackTik

Win Team

Job description

2 days ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

Blackstone Consulting, Inc. is seeking a Security Operations Scheduler for their Healthcare Security Client in Southern California.

JOB SUMMARY : The Security Operations Scheduler is responsible for ensuring the smooth and efficient coordination of staffing, payroll validation, billing, and financial reporting across the Area Business Unit (ABU). This role involves creating, maintaining, and validating Schedules for various sites, ensuring compliance with company policies, client agreements, and collective bargaining agreements. The Scheduler plays a critical role in operational efficiency by collaborating with Site Operations teams, Finance Operations, and other internal stakeholders to ensure accurate payroll, billing, and financial reporting.

RESPONSIBILITIES :

Billing and Accounts Receivables :

• Collaborate with the Finance Operations to ensure deadlines are met.
• Monitor accounts receivable and follow up on outstanding invoices.
• Maintain invoice validation tool(s) submission with supporting documentation required for billing cycle uploads.
• Minimizing the company's exposure to bad debts.

Schedule & Payroll Validation :

Prepare & maintain the Master Schedules for sites in the Area Business Unit (ABU).

Prepare & validate weekly and / or bi-weekly schedules for sites in ABU.

Ensure alignment with Master Schedules.

Monitor the site operations teams’ activity.

Ensuring schedules are accurately maintained in alignment with company policy and applicable. client and / or collective bargaining agreements.

Audit daily shifts after the site operations teams have confirmed them.

Bring forth any items that need to be addressed by the site operations team.

Provide guidance and direction in accordance with compliance protocols.

Ensure accurate reconciliation of billable and non-billable.

Financial Reporting and Analysis :

Collaborate with Finance Operations to ensure accurate financial reporting.

Prepare TrackTik Reports for Site Leadership, if or as directed, for financial accountability

Analyze payroll and billing costs and identify opportunities for cost savings.

Compliance and Record-Keeping :

Maintain compliance with federal, state, and local payroll and tax regulations.

Keep accurate and up-to-date records of payroll and billing transactions.

Ensure confidentiality of sensitive information.

Maintain appropriate employee database(s) with weekly updates based on HR Reports provided (i.e., New-Hires, Terminations, Billing Matrix info, etc.)

Track work, purchase, change orders, and other relevant service requests from customers, ensuring that the work performed is authorized and aligned with Master Schedules.

Process Improvement :

Continuously improve scheduling, payroll, and billing processes for efficiency and accuracy.

Develop and implement process enhancements.

Stay updated on industry best practices and technologies.

Attend weekly meetings and ad-hoc team meetings to maintain all duties associated with ABU.

EXPERIENCE :

Associate (2-year) degree or equivalent experience

Two years in scheduling, payroll processing, and / or billing

Proficiency in any scheduling and payroll software, e.g., ADP, Paychex, Valiant, TrackTik, Win Team, etc.

Excellent organizational and time management skills

Strong attention to detail and ability to maintain a high level of accuracy

Excellent communication and interpersonal skills

Proficiency in Microsoft Office products with an emphasis on Excel

Minimum Qualifications at Entry :

Be 18 years of age and possess an Associate's Degree

The legal right to work in the United States

Possess a valid government-issued driver’s license or state-issued I.D.

Successfully pass the client’s pre-employment screening process (Drug Test, Health Screen, Criminal Background Check)

Company benefits include – see all the details at www.bci-toolkit.com / benefits

Seniority level

Seniority level

Associate

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Industries

Security and Investigations

Referrals increase your chances of interviewing at Blackstone Consulting, Inc. by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Get notified when a new job is posted.

Sign in to set job alerts for “Financial Advisor” roles.

Pomona, CA $126,000.00-$189,000.00 3 weeks ago

Arcadia, CA $76,344.00-$200,000.00 2 weeks ago

Riverside, CA $50,000.00-$150,000.00 1 week ago

College Financial Representative, Internship Program

Financial Representative (career changers are welcome to apply)

Orange County, CA $150,000.00-$300,000.00 1 week ago

Corona, CA $100,000.00-$150,000.00 1 day ago

College Financial Representative, Internship Program

Orange County, CA $70,000.00-$80,000.00 2 weeks ago

Wealth Relationship Manager - Arcadia, CA

Whittier, CA $83,920.00-$125,880.00 2 days ago

Orange County, CA $64,000.00-$124,000.00 5 months ago

Santa Ana, CA $120,000.00-$140,000.00 1 day ago

Corona, CA $100,000.00-$150,000.00 1 day ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

J-18808-Ljbffr