Section Coordinator - Safety Codes Permits & Inspections

City Of Edmonton; Edmonton; Hybrid; CAD 50,000 - 64,000; Full time

Job summary

A leading company seeks a highly organized Section Coordinator for its Development Services Branch. The role requires managing administrative functions, supporting the Director, and leading process refinements while ensuring effective collaboration within the team. Ideal candidates will have a certificate in business and three years of relevant experience in a complex organization.

Qualifications

• 3 years progressively responsible experience in large, complex organization.
• Experience with asset management and technical troubleshooting is required.

Responsibilities

• Oversee clerical and administrative functions for the Safety Codes Permits and Inspection section.
• Lead initiatives for administrative process refinement and manage various projects.
• Provide high-level administrative support and manage the Director's communications.

Skills

Organizational skills

Interpersonal skills

Problem-solving

Attention to detail

Time management

Analytical skills

Education

Completion of the 12th school grade

Certificate program from approved business school/college

Tools

Google Suite

MS Office

Large databases such as POSSE, Ariba

Job description

We are seeking a highly organized, proactive, and collaborative Section Coordinator to join the Development Services Branch within the Urban Planning and Economy Department. This is a unique opportunity to play a pivotal role in leading administrative functions and providing essential support to the Director, ensuring the smooth operation of the Safety Codes, Permits, and Inspection section. If you thrive in a fast-paced environment, possess strong leadership qualities, and are dedicated to streamlining processes and supporting a dynamic team, we encourage you to apply.

As the Section Lead, you will be an integral part of the Development Services Branch, primarily responsible for overseeing clerical and administrative functions for the Safety Codes Permits, and Inspection section. This role also involves providing high-level administrative support to the Director. Your responsibilities will span asset management, procurement, and software administration, alongside offering technology training and guidance to staff. Furthermore, you will be instrumental in leading and managing project outcomes for the section. This position requires a blend of independent work and collaborative efforts, contributing significantly to the efficiency and effectiveness of the section.

What will you do?

• Provide Director and Branch Leadership support by managing the Director's communications and calendar, prepare critical materials for Council Meetings, and ensure robust oversight of corporate and departmental procedures
• Lead initiatives for administrative process refinement and prepare official documents to City standards
• Oversee all aspects of our digital communication infrastructure, including documentation, procurement, and incident management
• Facilitate training on current software applications and technical troubleshooting for staff
• Manage mobile device inventory, billing, and coordinate all software and hardware approvals, purchases, and refreshes
• You'll be the key point person for our City's Safety Codes Council account, managing financial details, designations, and coordinating essential training for our Safety Codes Officers
• Guide supervisors through efficient onboarding and offboarding processes, coordinating necessary training and accesses, and ensuring the timely return of City assets
• Complete position management workbooks for new positions and position moves
• Manage multiple priorities and tasks with little to no supervision, ensuring the section is running smoothly
• Lead a variety of small to medium projects as assigned by the Director, this includes conducting research, developing recommendations, implementing projects, and establishing Standard Operating Procedures (SOPs) to ensure successful outcomes

Qualifications

• Completion of the twelfth (12th) school grade, including business subjects with emphasis on general office practices, or completion of an appropriate certificate program from an approved business school/college
• 3 years progressively responsible experience in a large, complex organization

Skills required for success:

• Ability to work in a fast-paced, high-volume environment with a strong focus on multi-tasking, organizational and time management skills, and attention to detail
• Excellent interpersonal skills with an ability to build strong, positive relationships
• Experience with asset management
• Strong problem-solving skills, especially in technical troubleshooting
• Demonstrate ability to manage multiple deliverables and deadlines in parallel projects
• Experience with change management and process improvement initiatives
• Commitment to maintaining complex files and records with attention to detail
• Experience in coordinating with both internal and external stakeholders
• Ability to work independently with little to no supervision while also able to work well in a team environment
• Strong analytical and financial skills
• Excellent verbal and written communication, presentation, and facilitation skills
• Ability to work autonomously and make independent decisions within established policies and procedures
• Proficiency in Google Suite (Gmail, Docs, Slides, Sheets, Sites) and MS Office
• Experience using large databases and systems such as POSSE, Ariba, Peoplesoft, Org Plus, Cimpl, Taleo, Remedy, and Angus Service Portal
• Alignment to our Art of Inclusion: Our Diversity and Inclusion Framework
• Alignment to our Cultural Commitments
• Alignment to our Leadership Competencies
• Applicants may be tested

Conditions of Employment:

• Hire is dependent on a Criminal Records Check (CRC) security clearance that is satisfactory to the City of Edmonton and is a requirement of this position. There may be a cost associated with this requirement

Work Environment:

• Note: This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52
• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact [e-mail]. Learn more about our benefits.

Up to 1 permanent full-time position

Hours of Work: 33.75 hours per week

Salary Range: $28.644 - $35.917 Hourly $50,463.57 - $63,276.77 Annually

Salary ranges are in the process of being updated in accordance with the recently ratified collective agreement between the City and CSU 52 and will be forthcoming shortly.

Talent Acquisition Consultant: PO/MM

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.

Classification Title: Word/Data Processing Clerk III
Posting Date: Jun 05, 2025
Closing Date: June 12, 2025 11:59:00 PM (MDT)
Number of Openings (up to): 1 - Permanent Full-time
Union: CSU 52
Department: Urban Planning and Economy
Work Location(s): HSBC Bank Canada Building, 3rd Floor, 10250 - 101 St Edmonton T5J 3P4