Secretary II - Public Health

Nova Scotia Health Authority; Sydney; On-site; CAD 30,000 - 60,000; Full time

Job summary

The Nova Scotia Health Authority seeks a Secretary II to provide administrative support in a busy Public Health office. The position requires effective communication skills, technical proficiency with office software, and experience in clerical roles. If you have a background in Office Administration or Medical Secretarial programs and enjoy working in a collaborative environment, this role may be for you.

Benefits

Health and dental benefits

Life insurance coverage

Defined benefit pension plan

Qualifications

• Minimum of 5 years experience providing clerical services.
• Must maintain confidentiality and demonstrate good judgment.
• Competencies in French is preferred.

Responsibilities

• Provide administrative support to the Public Health Manager and staff.
• Manage records, typing, filing, and reception duties.
• Data entry in Public Health databases.

Skills

Communication

Confidentiality

Technical Skills

Education

Post-secondary education in Office Administration/Medical Secretarial Program

Tools

MS Office Suite

WordPerfect

SAP

HRIS

Job description

Req ID: 154889
Company: Nova Scotia Health
Location: Eastern Zone, Prime Brook
Department: PH STRAT-COV PH VACCINE & MAN DIST-CNS
Type of Employment: Temporary Hourly FT long-assignment (100% FTE) x 1 position(s)
Status: NSGEU Admin Professionals Position
Posting Closing Date: 8-Sep-23

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with an Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.

About the Opportunity

Reporting to the Public Health Manager, the Secretary II provides administrative support to the Public Health Manager and Public Health staff. The secretary is responsible, as part of a team, for the effective and efficient operation of the office on a day-to-day basis. Duties include but are not limited to: communicating effectively with Public Health staff, the general public, and outside agencies; typing; filing; reception duties; records management; supply requisitions in SAP; time entry in HRIS; and data entry in the Public Health databases.

About You

We would love to hear from you if you have the following:

• Successful completion of post secondary education in a recognized Office Administration/Medical Secretarial Program
• A minimum of five (5) years experience providing clerical services
• Excellent technical skills specifically with WordPerfect and MS Office Suite (Word, Excel, PowerPoint) as well as proficiency in preparing presentations and reports using graphic and presentation software
• Consistently maintains confidentiality and demonstrate good judgment
• Strong written and oral communication skills
• Must be able to work with a minimal amount of supervision
• Training and experience in SAP and HRIS or willingness to learn
• Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training and certifications.

** A Skills test is part of the selection process **

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Long assignment full-time position; 70 hours biweekly
• Shifts include, days, evenings and weekends
• Beginning May 22, 2023 (approx. 10 months)
• Please note dates are approximate and subject to change

Compensation and Incentives

$20.36 - $23.14 hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan. .

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

Preferred candidates must be able to demonstrate proof of primary series of COVID -19 vaccine at time of hire.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

The Nova Scotia Health Authority is a provincial health authority serving Nova Scotia, Canada.

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