Secretary II - Administrative Assistant

Red Deer Catholic Regional Division No. 39; Red Deer; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading school in Red Deer is seeking a Secretary II - Administrative Assistant to handle financial roles, manage registration and attendance, and provide support in an educational setting. The ideal candidate will have strong organizational skills and experience with PowerSchool and Google tools, fostering a positive school community.

Qualifications

• Preference given to candidates committed to Catholic education.
• Knowledge of PowerSchool operations is essential.
• Candidates must have a positive disposition for interactions.

Responsibilities

• Manage student registrations and maintain demographic info in PowerSchool.
• Coordinate ESL intake appointments for new families.
• Support Finance Administrative Assistant and teachers with office tasks.

Skills

Organizational skills

People skills

Initiative

Flexibility

Education

Experience in an office setting

Tools

PowerSchool

Google programs

Job description

Secretary II - Administrative Assistant

St. Lorenzo Ruiz Middle School - 23

Red Deer, AB

We are seeking an administrative assistant (Secretary II) responsible for financial secretary roles and responsibilities.

We are a diverse school community that welcomes many families from around the world. A positive, kind, and patient disposition is essential when interacting and communicating with parents, students, and staff.

We seek a flexible team member with strong organizational and people skills. The ideal candidate will take initiative, assist where needed, and be a committed member of the office team.

Preference will be given to candidates with a strong commitment to Catholic education, knowledge of PowerSchool and Google programs, and experience in an office setting.

Key responsibilities of this position include:

• Greeting and welcoming guest teachers, parents, and visitors
• Setting up PowerSchool for the start of the school year
• Operating PowerSchool for timetable, schedule, registration, PASI, attendance, and student records
• Receiving student registrations and maintaining accurate student demographic information in PowerSchool and PASI
• Receiving and submitting attendance from phone lines
• Preparing the school class size survey as outlined by Alberta Education
• Submitting marks, corrections, evaluations, and additions to Alberta Education
• Assisting with student recognition awards
• Managing HourZero tasks, including accident reports, alongside the Vice Principal
• Creating and maintaining staff lists
• Coordinating ESL intake appointments for new families
• Supporting the Finance Administrative Assistant with duties as required
• Supporting teachers with office tasks as assigned by the administration
• Submitting attendance, suspension, and enrollment letters to Central Office as required
• Working closely with the Principal and Vice Principal team to provide support
• Other duties as assigned

To be considered for this position, you must upload a current resume and cover letter to the job posting you are applying to.

The cover letter and resume must be in Microsoft Word or PDF format.

If you are having trouble applying, please contact Apply To Education at 1-877-900-5627 or [e-mail].

For instructions on creating a Red Deer Catholic Regional Schools account, please click here.