Secretary F - Team Lead - Primary Health Care

Click here to apply as an internal applicant.

Req ID: 201841
Location: Central Zone, Mumford Professional Centre
Department: CNS Strat-Retool Need Family PracticeMGR
Type of Employment: Temporary, Hourly FT long-assignment (100%) x 1
Position: Admin Professionals
Posting Closing Date: 6-May-25

Nova Scotia Health is the largest provider of health services in Nova Scotia, offering specialized services across Atlantic Canada. We aim for excellence in health, healing, and learning through collaboration, reflected in our hospitals, health centres, and community programs. Join our diverse team of innovators and collaborators today.

We employ professionals across Nova Scotia, offering a balanced lifestyle that allows exploration and participation in the Atlantic lifestyle. Visit www.novascotia.com to learn why many are choosing to move here.

About the Opportunity

Reporting to the Manager of Planning and Development, the incumbent leads the Need a Family Practice Registry, managing clerical activities at Mumford Professional Centre-Primary Health Care. Responsibilities include supporting the Manager, overseeing clerical staff, scheduling, resource management, processing requisitions, maintaining records, and monitoring clinic data related to operations such as advanced access and workflow.

About You

We seek candidates with:

• Grade XII and a one-year secretarial diploma or equivalent
• Minimum three years' leadership experience
• Family practice setting experience preferred
• Excellent computer skills, proficient in Microsoft Office and PHC electronic records (TELUS, Med Access)
• Medical terminology knowledge is an asset
• Typing speed of 60 wpm is an asset
• Experience in unionized environments preferred
• Knowledge of office management trends
• Strong coordination, organization, multitasking, and decision-making skills
• Excellent interpersonal and communication skills, with confidentiality and discretion
• Experience with complex scheduling is an asset
• Ability to prioritize, work under pressure, and handle interruptions
• Ability to work independently and in a team
• Strong time management, attention to detail, and accuracy
• Knowledge of other languages, especially French, is an asset

A skills test will be administered. Please ensure your resume is current, including all relevant education, experience, training, and certifications.

Hours

• Full-time long assignment; 70 hours bi-weekly
• Approximately 18 months
• Shifts may include days, evenings, and weekends

Compensation and Benefits

$28.80 - $31.76 Hourly

Benefits include health, dental, travel, long-term disability, life insurance, and a defined benefit pension plan.

After Applying

Thank you for your interest. Only shortlisted candidates will be contacted. This position is within the Admin Professionals bargaining unit. Preference is given to unionized employees. Please review your seniority and employment details in your SuccessFactors profile. For those changing unions or employment status, seek clarification on seniority, benefits, and vacation entitlements prior to acceptance.

Nova Scotia Health values diversity and encourages applicants from Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals, Persons with Disabilities, and 2SLGBTQIA+ communities to apply and self-identify.