Secretary D - Primary Health Care (204037)

the Opportunity; Halifax; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading health provider in Nova Scotia seeks a Secretary for the Primary Health Care Clinic. The key responsibilities include providing administrative support, managing communication, and ensuring efficient office operations. Ideal candidates should have a background in office administration and strong communication skills, with a commitment to patient care and collaboration.

Benefits

Health insurance

Dental insurance

Defined benefit pension plan

Life insurance coverage

Long-term disability insurance

Qualifications

• Grade 12 and completion of an office administration program.
• Two years recent related experience required.

Responsibilities

• Provides secretarial and administrative support to the Primary Health Care Clinic.
• Functions as the primary point of contact for organizing translation services.

Skills

Medical terminology

Excellent verbal communication skills

Excellent written communication skills

Interpersonal skills

Organizational skills

Time management skills

Customer service skills

Typing speed of 60 wpm

Proficiency in advanced word processing functions

Proficiency in spreadsheets and databases

Education

Graduate of a recognized office administration program

Job description

Department : PHC ADMINISTRATION PHC-CCZ

Type of Employment : Permanent Hourly FT ( 100% ) x 1

Posting Closing Date : 11-Jun-25

Nova Scotia Health is the largest provider of health services in Nova Scotia with some specialized services also offered to clients throughout Atlantic Canada. Were on a mission to achieve excellence in health healing and learning through working together which is reflected in the hospitals health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic tertiary and quaternary care as well as continuing care primary health care public health and mental health and addictions. Join a diverse team of innovators collaborators and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe theres a place here for everyone to call home from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means youll have the time to explore discover and participate in that coveted Atlantic lifestyle. Visit us today and check out to see why more people from across the globe are moving here.

About the Opportunity

The incumbent provides office secretarial and administrative support to the Primary Health Care Clinic patients and team members in the Primary Health Care Department within Nova Scotia Health Central Zone. The incumbent functions as primary point of contact for the Primary Health Care Clinic organizing translation services and other office related duties. The incumbent may also provide additional support to individuals organization-wide committees / task forces / foundations / auxiliaries / community groups as assigned. On an as needed basis the incumbent may also provide general administrative coverage in the absence of other secretaries reporting within the portfolio or across the provincial Primary Health Care system.

About You

We would love to hear from you if you have the following :

Grade 12 plus graduate of a recognized office administration / business / secretarial program or an equivalent combination of education training and progressively responsible experience

Two years recent related experience required

Medical terminology required

Speed and accuracy in document transcription

Competency in the management of computer files

Typing of 60 wpm

Proficiency in advanced word processing functions

Proficiency in spreadsheets and databases

Proficiency physician billings (MSI and / or IFHP) is an asset

Skilled in use of email

Excellent verbal and written communication skills

Excellent interpersonal and customer service skills

Strong organizational time management and planning / prioritization skills

Reliable transportation needed as travel between sites is required

Competencies in other languages preferred French and Arabic an asset

Please ensure your resume is up-to-date and includes all relevant education experience training and certifications.

Hours

• PermanentFull-timeposition; 70hours bi-weekly
• Evenings weekends and holiday shifts maybe required.

Compensation and Benefits

23.65 - $26.77 Hourly

Successful candidates may be eligible for our benefits package which includes health dental travel long-term disability and life insurance coverage as well as a defined benefit pension plan.

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions bargaining units or employment status are advised to seek clarification regarding their seniority benefits and vacation entitlement and / or usage prior to accepting the position.

Nova Scotia Health is committed to being a workforce that is free of discrimination values diversity and is representative at all job levels of the people we serve. We encourage all qualified applicants who self-identify as Indigenous Black / African Nova Scotian Persons of Colour Foreign Nationals / Newcomers Persons with Disabilities 2SLGBTQIA to apply and self-identify.

Key Skills

Employment Type : Full-Time

Experience : years

Vacancy : 1

Hourly Salary Salary : 23 - 26

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Secretary • Halifax, Nova Scotia, Canada