Secretary D - Primary Health Care

Nova Scotia Health Authority; Halifax; On-site; CAD 30,000 - 60,000; Full time

Job summary

A prominent healthcare provider in Halifax is seeking an admin professional to provide vital support in the Primary Health Care Department. This role involves managing patient bookings, documentation, and other administrative tasks. Candidates should have a background in office administration, strong communication skills, and experience in medical environments. Full-time hours and competitive hourly pay from $23.66 to $26.77 are offered.

Benefits

Health insurance

Dental insurance

Defined benefit pension plan

Qualifications

• Grade 12 plus graduate of a recognized office administration program.
• Two years of recent related experience required.
• Medical terminology knowledge required.

Responsibilities

• Provide office, secretarial, and administrative support.
• Handle patient bookings and recalls.
• Organize translation services and office duties.

Skills

Excellent verbal and written communication skills

Strong organizational skills

Proficiency in Med Access

Customer service skills

Competency in computer file management

Typing speed of 60 wpm

Education

Graduate of a recognized office administration/business/secretarial program

Tools

Dictaphone

MSI and/or IFHP billing systems

Job description

Click here to apply as an internal applicant.

Req ID: 206978

Location: Central Zone, Spryfield Shopping Centre - Community Wellness Centre

Department: PHC CZ HPC FP DFM Mumford

Type of Employment: Casual Hourly FT long-assignment ( 100% ) x 1

NSGEU Admin Professionals Position

Posting Closing Date: 31-Jul-25

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.

About The Opportunity

The incumbent provides office, secretarial, and administrative support to the Spryfield Shopping Centre, Community Wellness Centre clinic patients and team members in the Primary Health Care Department within Nova Scotia Health, Central Zone. The incumbent functions as primary point of contact for the Primary care Clinic, handling patient bookings and recalls, organizing translation services, billings, and other office related duties. The incumbent may also provide additional support to individuals, organization-wide committees/task forces/foundations/auxiliaries/community groups as assigned. On an as needed basis, the incumbent may also provide general administrative coverage in the absence of other secretaries reporting within the portfolio or across the provincial Primary Health Care system.

About You

We would love to hear from you if you have the following:

• Grade 12 plus graduate of a recognized office administration / business / secretarial program or an equivalent combination of education, training and progressively responsible experience
• Two years recent related experience required
• Medical terminology required
• Proficiency in Med Access is an asset (electronic medical record)
• Speed and accuracy in document transcription
• Competency in the management of computer files
• Typing of 60 wpm
• Proficiency in advanced word processing functions
• Proficiency in spreadsheets and databases
• Proficiency physician billings (MSI and / or IFHP) is an asset
• Skilled use of a Dictaphone and email
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Strong organizational, time management and planning/prioritization skills
• Valid driver's license and access to a car given travel between sites is required
• Competencies in other languages preferred, French an asset
  
  

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Permanent Full-time position; 70 hours bi-weekly
• Shifts may include evenings, weekends and holidays
  
  

Compensation And Benefits

$23.66 - $26.77 hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units, or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.