Secretary D - Primary Health Care

Nova Scotia Health Authority; Dartmouth; On-site; CAD 30,000 - 60,000; Full time

Job summary

Join a forward-thinking health authority as an Administrative Professional, where you will play a vital role in supporting clinic operations. This permanent full-time position offers a dynamic work environment where your organizational and communication skills will shine. You will manage patient bookings, assist with billing, and provide essential administrative support to ensure smooth clinic operations. With competitive hourly pay and a comprehensive benefits package, this is an excellent opportunity to contribute to the health and well-being of the community while enjoying a fulfilling career. If you're passionate about making a difference and thrive in a collaborative environment, we want to hear from you!

Benefits

Health Insurance

Dental Insurance

Travel Insurance

Disability Insurance

Life Insurance

Pension Plan

Qualifications

• Two years of recent related experience in an office environment.
• Proficient in word processing, spreadsheets, and databases.

Responsibilities

• Provide office and administrative support to clinic patients and team members.
• Handle patient bookings, recalls, translation services, and billings.

Skills

Office Administration

Medical Terminology

Document Transcription

Computer File Management

Typing Speed (60 wpm)

Communication Skills

Organizational Skills

Time Management Skills

Additional Language Skills (French)

Education

Grade 12

Recognized Office Administration Program

Tools

Med Access

Dictaphone

Word Processing Software

Spreadsheets

Databases

Job description

Click here to apply as an internal applicant.

Req ID: 202020

Location: Central Zone, Dartmouth General Hospital

Department: PHC STRAT-DARTMOUTH NORTH SHARED FAC-DGH

Type of Employment: Permanent Hourly FT (100%) x 1

NSGEU Admin Professionals Position

Posting Closing Date: 9-May-25

Nova Scotia Health is the largest provider of health services in Nova Scotia, offering specialized services throughout Atlantic Canada. Our mission is to achieve excellence in health, healing, and learning through collaboration across hospitals, health centres, and community programs.

We employ professionals across the province, providing a work-life balance that allows exploration of the Atlantic lifestyle. Visit www.novascotia.com to learn more about why people are moving here.

About The Opportunity

The incumbent provides office, secretarial, and administrative support to Dartmouth North clinic patients and team members within the Primary Health Care Department. Responsibilities include handling patient bookings, recalls, translation services, billings, and other office duties. Additional support may be provided to various committees, task forces, and community groups. The role may also include general administrative coverage in the absence of other secretaries.

About You

We would love to hear from you if you have:

• Grade 12 plus completion of a recognized office administration, business, or secretarial program, or an equivalent combination of education and experience
• Two years recent related experience
• Knowledge of medical terminology
• Proficiency in Med Access (asset)
• Fast and accurate document transcription skills
• Competency in managing computer files
• Typing speed of 60 wpm
• Advanced proficiency in word processing, spreadsheets, and databases
• Experience with physician billings (MSI and/or IFHP) (asset)
• Skilled in using Dictaphone and email
• Excellent communication and interpersonal skills
• Strong organizational and time management skills
• Valid driver’s license and access to a vehicle for site travel
• Additional language skills, especially French, are preferred

Please ensure your resume is current and includes all relevant education, experience, training, and certifications.

Hours

• Permanent full-time; 70 hours bi-weekly
• Shifts may include evenings, weekends, and holidays

Compensation and Benefits

$23.65 - $26.77 hourly. Benefits include health, dental, travel, disability, life insurance, and a pension plan.

Once You've Applied

Thank you for your interest. Only shortlisted candidates will be contacted. This position is within the Admin Professionals bargaining unit, with preference given to union members. Employees are encouraged to review their seniority and employment details in their profile. Applicants should clarify seniority, benefits, and vacation entitlements before accepting employment if changing unions or employment status.

Nova Scotia Health values diversity and encourages all qualified applicants, including Indigenous peoples, Black/African Nova Scotians, Persons of Colour, Foreign Nationals, Persons with Disabilities, and 2SLGBTQIA+ individuals, to apply and self-identify.