Secretary 3 - Central Support Services

Winnipeg Regional Health Authority; Winnipeg; On-site; CAD 36,000 - 48,000; Full time

Job summary

Winnipeg Regional Health Authority in Winnipeg, Manitoba, is seeking a Non-Clinical Scheduling Clerk to support staff scheduling and administrative workflows in a health-care environment. This in-person role requires keen organizational skills and accuracy.

You will work 0.80 FTE with days shifts, 7.5 hours per day, and must pass contemporary background checks. The organization values diversity and offers accommodations during assessment and selection.

Qualifications

• High school education per Manitoba standards is required.
• Successful completion of a recognized secretarial training program is required.
• A combination of education and experience may be considered.

Responsibilities

• Coordinate staff scheduling in a health-care setting.
• Maintain scheduling records and ensure accuracy and timeliness.
• Ensure compliance with security checks and regulatory requirements.

Skills

Typing 50 wpm

Medical terminology

MS Office proficiency

ESP scheduling systems

Interpersonal skills

English communication

Indigenous language knowledge

Education

High school education (Manitoba standards)

Secretarial training program

Education/Experience combination

Tools

ESP scheduling system

Job description

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Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date: 09/11/2026

FTE: 0.80

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Experience

• Minimum two years previous related experience, preferably in a health care setting.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Successful completion of a recognized secretarial training program required.
• A combination of education and experience may be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Preference will be given to those candidates with previous staff scheduling experience.
• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
• Typing 50 wpm, medical terminology (pass mark 75%) required.
• Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word and Outlook.
• Knowledge of Environment for Scheduling Personnel (ESP) or other service-based staff scheduling systems preferred.
• Excellent interpersonal, organizational and decision-making skills required.
• Must have excellent English communication skills, both oral and written.

Physical Requirements

• Must be able to function in a high volume, high traffic environment.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.