Administrative Secretary

Winnipeg Regional Health Authority; Winnipeg; On-site; CAD 42,000 - 54,000; Full time

Job summary

Shared Health is seeking a full-time Administrative Assistant to support the Comm Child & Adolescent Treatment Serv in Winnipeg. This in-person role operates in days and evenings with a 7.50-hour day. The position requires 1.0 FTE and a start ASAP.

Two years in a health/medical setting, proficiency in Microsoft Office, fast typing, and the ability to manage confidential information while coordinating meetings and minutes are essential.

Qualifications

• Two years’ experience in a health/medical related environment.
• Experience with Dictaphone, medical transcription, and medical terminology preferred.
• Proficiency with Microsoft Office and database systems.

Responsibilities

• Prioritize and independently complete a variety of administrative and receptionist duties.
• Arrange meetings; transcribe, compile and distribute minutes and agendas.
• Maintain a high level of confidentiality for sensitive information.
• Provide switchboard/reception support as needed.

Skills

Communication skills

Typing speed 50 wpm

Teamwork

Ability to work under pressure

Education

High school diploma or equivalent

Tools

Microsoft Office

Databases

Job description

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Site: Shared Health - MATC - 228 Maryland

Department / Unit: Comm Child & Adolescent Treatment Serv

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date: ASAP

FTE: 1.00

Anticipated Shift: Days;Evenings

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Experience

• Two years’ experience in a health/medical related environment.
• Experience with Dictaphone, medical transcription, and medical terminology preferred.

Education (Degree/Diploma/Certificate)

• Completion of a high school or equivalent program of studies; formal training in applied office skills is required.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Proficiency in Microsoft Office, Word, Excel, PowerPoint, Databases.
• Switchboard/reception experience.
• Keyboarding speed of 50 wpm with excellent typing skills.
• Demonstrated ability to prioritize and independently complete a variety of administrative and receptionist duties.
• Demonstrated ability to arrange meetings; transcribe, compile and distribute minutes and agendas.
• Demonstrated problem-solving skills essential.
• Possess strong verbal and written communication skills.
• Ability to function in a fast-paced environment and work under pressure to meet deadlines.
• Function in a team environment and maintain good working relationships.
• Ability to maintain a high level of sensitive and confidential information.

Physical Requirements

• Dependent upon location, may be required to work one day a week from 10:00 am – 6::00 pm.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodationsare available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.