Secretary 2 (Community Corrections)

Government of Nova Scotia; Town of Middleton; On-site; CAD 48,000 - 54,000; Full time

Benefits offered by this job

Career development resources

Engaging workplace

Multiple career paths

Job summary

Government of Nova Scotia’s Justice Department in Middleton seeks a Secretary 2 to provide secretarial and administrative support for the Community Corrections office. You will coordinate correspondence, schedules for Probation Officers, and maintain file systems.

The role requires typing, word processing, and discretion with confidential information; experience with court-related procedures is valued. This position is permanent and office-based with standard hours.

Qualifications

• One year secretarial or commercial course plus three years of secretarial experience.
• Typing and word processing proficiency; JEIN knowledge is an asset.
• Ability to maintain confidentiality and multitask under deadlines.

Responsibilities

• Edit confidential investigative reports, evaluations, correspondence and court documents.
• Provide telephone and reception services; coordinate Probation Officers’ appointments.
• Manage filing, mail sorting, inventory and supplies; handle disbursements and financial matters.
• Coordinate with representatives of the Court, Public Prosecution, Policing Services and community partners.

Skills

Typing

Word processing

Secretarial experience

Confidentiality

Education

Secretarial training

Tools

JEIN

Office software

Job description

Competition # : 49770

Department: Justice

Location: MIDDLETON

Type of Employment: Permanent

Union Status: NSGEU - NSPG

Closing Date: 20-Sep-26 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Correctional Services division of the Department of Justice is responsible for the administration and operation of community and custody-based programs and services for adult offenders and young persons.

Within the Correctional Services core business area there are two programs: community corrections and correctional facilities. Each of these program areas is broken down into closely related activities that have a specific impact on the program's target group.

About Our Opportunity

As Secretary 2, you are responsible for providing secretarial, reception and administrative support for the Community Corrections office. The office will depend on your talents to coordinate correspondence and schedules pertaining to Probation Officers’ appointments and programs, as well as maintaining physical and electronic files and follow‑up systems.

Primary Accountabilities

In this role, you support daily operations by editing confidential investigative reports, evaluations, correspondence, file documentation, court documents and forms, often from dicta-phone or digital recording. You also provide telephone and reception services including ongoing contact with representatives of the Court, Public Prosecution, Policing Services and community partners. Other duties include disbursements pertaining to financial matters, mail sorting and distribution, management of supplies and inventory, and statistical submissions.

In this position, you operate in a fast‑paced environment with continuously evolving demands and strict deadlines.

Qualifications And Experience

To be considered for this opportunity, you possess a one year secretarial or commercial course in addition to three years of secretarial experience. An equivalent combination of training and experience may be considered.

As the successful candidate, you are proficient in typing, word processing and other standard computer applications. Your knowledge of the Justice Enterprise Information Network (JEIN), court procedures and correctional services would be considered an asset.

You exercise sound judgement, initiative, and tact in dealing with diverse individuals, as you possess strong organizational skills. Your ability to maintain confidentiality is essential in this role. Furthermore, your ability to multitask and deal with changing priorities will keep our team on track.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

• May be required to work overtime on occasion
• Most of work is performed in a comfortable office setting
• Light physical activities (sitting, standing, walking, bending, lifting light weight objects, intermittent periods of keyboarding etc.)
• Need to concentrate on a variety of sensory inputs for intermediate durations at a time requiring close attention several times daily
• Period or pressure to meet deadlines, need for accuracy, repetitious work, and or some disruption of personal life because of work, work schedules or need to travel

Additional Information

As part of this process, a typing test will be administered to applicants who are selected for an interview.

Following the job interview and employment reference checks, the successful candidate will be asked to complete and submit a Pre-Employment Questionnaire (PEQ) prior to your appointment. You will meet with a recruitment officer to review your PEQ answers. The questionnaire focuses on honesty and integrity and candidates must answer all questions accurately and truthfully. Dishonesty or non-disclosure will result in elimination of the candidate's application. To review the pre‑employment questionnaire please visit https://novascotia.ca/just/Corrections/recruitment/questionnaire.asp

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward‑thinking policies and strategies
• Countless career paths

Pay Grade

CL 18

Salary Range

$1,848.39 - $2,068.11 Bi-Weekly

Employment Equity Statement

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians, Persons of African Descent, Racialized Persons, Persons with Disabilities, 2SLGBTQIA+ Persons and Women in occupations or positions where they are under‑represented. If you are a member of one of these equity groups, you are encouraged to self‑identify on your electronic application.

Accommodation Statement

We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at [e-mail].

This Is a Bargaining Unit Position Initially Restricted To Current Civil Service Employees Represented By The Nova Scotia Government Employees Union (NSGEU).

If you are receiving a pension from the Nova Scotia Public Service Superannuation Plan (PSSP) or any related plans, you cannot receive pension payments while contributing to the same plan. If you accept a position that requires PSSP contributions, your pension payments must be stopped. Please contact the Nova Scotia Pension Services Corporation for more information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to [e-mail].