Secretariat Coordinator

Scc Ccn; Ottawa; On-site; CAD 65,000 - 85,000; Full time

Job summary

SCC is seeking a Secretariat Coordinator to support governance and administrative functions across advisory committees and executives. You will help plan meetings, prepare agendas, and maintain essential records, ensuring clear communication and efficient processes throughout the organization.

The role requires strong governance knowledge, 3+ years in secretariat environments, proficient MS Office skills, and a demonstrated ability to handle sensitive information with discretion and

Qualifications

• Post-secondary qualification in a relevant field or equivalent experience in governance
• Minimum 3 years’ experience with secretariat systems and meetings
• Experience communicating with senior leaders
• Ability to analyze issues and align with governance structures
• Excellent MS Office and record-keeping skills

Responsibilities

• Prepare draft agendas with Chair and executives
• Draft accurate meeting minutes
• Track follow-up actions and documentation
• Coordinate distribution of agendas and minutes
• Manage logistics for meetings, events, conferences
• Assist onboarding and training of committee members
• Support governance projects and alignment across committees

Skills

Secretariat systems

Meeting coordination

Agenda development

Minutes drafting

Stakeholder comms

MS Office

Governance knowledge

Discretion & professionalism

Education

Post-secondary qualification in governance or related field

Tools

Discourse Platform

Job description

Job Description

Posted Tuesday, August 11, 2026 at 4:00 a.m. | Expires Saturday, August 29, 2026 at 3:59 a.m.

Who We Are

SCC is a small but impactful Crown corporation that reports to Parliament through Innovation, Science and Economic Development Canada. Using our expertise and vast network, SCC helps organizations by opening a gateway to possibilities, both at home and abroad. We bring people together, foster collaboration and expand their horizons in trade, sustainability and global connectivity. We represent and advance Canada’s interests on the international stage in ways no other organization can.

As Canada’s national standardization body, SCC offers more than a few pieces of the standards development and conformity assessment puzzle. We provide comprehensive strategies that allow Canadian businesses and innovators to contribute to shaping established and emerging markets. We help knock down trade barriers and create opportunities for businesses to innovate and expand into new markets by laying the foundation for their success.

SCC’s work also helps drive Canada’s health, well-being and economic prosperity. Whether it’s the food we eat, the products and technologies we use, or how we get to work, every aspect of our lives is touched by standards. Standards and conformity assessment not only provide confidence in the quality and safety of products and services, they also play an integral role in improving the overall health and safety of Canadians, and of their environment. At SCC, everything we do is aimed at improving Canadians’ quality of life and economic prosperity.

Our Culture

A recipient of Waterstone’s Canada’s Most Admired Corporate Cultures award in 2023, 2024, and 2025, we foster a culture grounded in our core values of respect, professionalism, and integrity. Our culture continues to evolve as we adapt to new ways of working, strengthening our ability to collaborate, remain agile, and support one another. This sustained recognition reflects a workplace defined by compassion, flexibility, and a shared commitment to excellence.

A Day in the Life of a Secretariat Coordinator

The Secretariat Coordinator plays a vital role in supporting the governance and administrative functions of the organization. This position ensures efficient planning and organization of meetings, conferences, and engagements for various advisory committees and key executives. The coordinator facilitates smooth communication and coordination between committee members, staff, and leadership while also providing essential support to corporate governance processes. Additionally, the role involves collaborating on ad hoc projects and event planning across the organization.

Your Background

Requirements

Security clearance: Reliability

Education

• Post-secondary qualification in a relevant field and/or comparable experience in a corporate governance role

Experience and skills

• Minimum of 3 year’s experience with secretariat systems and procedures for managing meetings, creating agendas and tracking follow-up items.
• Expertise in developing and implementing guidelines, processes, and procedures for coordinating Council and committee work, including agenda setting, meeting follow-up, and communication.
• Proven ability to effectively communicate with senior leaders and committee members with sensibility and discretion
• Ability to plan and analyze issues, policies, and documentation, ensuring alignment with governance structures.
• Ability to handle multiple responsibilities simultaneously, efficiently managing tasks under pressure.
• Ability to understand and apply governance documents such as terms of reference, policies, and procedures.
• Solid knowledge of MS Office and record keeping

You May Also Have

• Experience working with the Discourse Platform

Key Activities

• Prepare draft agendas, engaging with the Chair, senior executives, and relevant stakeholders to finalize them.
• Draft accurate meeting minutes, reflecting the discussions and decisions made by the committee.
• Track follow-up actions and coordinate necessary documentation to support the governance of Council and committees.
• Oversee the review and approval process for papers and ensure the timely distribution of agendas, minutes, and related documentation.
• Manage the logistical arrangements for committee meetings, events, and conferences.
• Assist with onboarding and training of committee members and support alignment between committees.
• Assist in processing travel expense claims and managing purchase requisitions and invoices related to committee meetings.
• Oversee ad hoc projects that enhance the operations of SSB (Standardization Services Branch) and the activities of PTAC and SDOAC.
• Support senior policy analysts on projects and contribute to organization-wide initiatives, ensuring consistency in implementation.