Screening Officer

Town of Oakville; Oakville; On-site; CAD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a Screening Officer to join their team, where you will play a vital role in reviewing and adjudicating Administrative Monetary Penalty Notices. This position offers the chance to engage with the public, exercise discretion in decision-making, and ensure procedural fairness in municipal by-law enforcement. You will be responsible for conducting meetings, interpreting legislation, and managing conflict with integrity. The organization promotes a progressive work environment that values work/life balance and offers a comprehensive benefits package, making it an excellent opportunity for professionals looking to make a meaningful impact in their community.

Benefits

Defined Benefit Pension Plan

Comprehensive Health Plan

Life Insurance

Disability Insurance

Work/Life Balance

Qualifications

• 5+ years of court experience related to prosecution or enforcement.
• Knowledge of Statutory Powers and Procedures Act and related by-laws.

Responsibilities

• Conduct meetings to review Administrative Penalty Notices and evidence.
• Prepare decisions and reports while maintaining records and statistics.

Skills

Conflict Resolution

Negotiation Skills

Strong Verbal Communication

Strong Written Communication

Organizational Skills

Discretion and Tact

Education

College Diploma in Paralegal Studies

Police Foundations/Law Enforcement

Tools

Microsoft Excel

Microsoft Word

Database Software

Job description

Job Details:
Full-time (Non-union)

Posting Status:
Open to all current Town of Oakville employees and external applicants

Applications will be accepted on-line at www.oakville.ca in the current opportunities section no later than midnight on January 29, 2025.

Under the direction of the Town Solicitor, the Screening Officer will be responsible for review and determination of disputed Administrative Monetary Penalty Notices related to municipal by-law enforcement and automated enforcement (i.e. Automated Speed Enforcement) infractions.

What can I expect to do in this role?

• Independently conduct meetings/screenings (in person, video conference, and written) with members of the public to review Administrative Penalty (AP) Notices, reviewing evidence, and mediating and adjudicating issues and penalties within the Town’s AP process.
• Exercise discretion when reviewing penalties, considering evidence, applicable by-laws, regulations and Acts (i.e. Statutory Powers and Procedures Act, Municipal Act, Highway Traffic Act).
• Providing information to members of the public related to Penalty Notices, the AP process, traffic/parking by-laws, animal control, licensing, other municipal by-laws, and automated enforcement under the Highway Traffic Act, and policies of the Town.
• Identify, apply and interpret applicable legislation, regulations, policies and procedures.
• Preparing decisions and reports, and maintaining information, records and statistics relating to AP activities for monitoring performance, statistical analysis, or as required.
• Managing conflict, maintaining decorum, and acting at all times with integrity and honesty to ensure procedural fairness.
• Performing scheduling functions as required, utilizing online systems and databases.
• Participating in and providing training as required.
• Keeping up to date with municipal by-law enforcement and Automated Enforcement matters to conduct effective AMP processes.
• Providing input into the Town’s AP policies and procedures.
• Building and maintaining collaborative relationships with internal and external Collaborators.
• Performing other duties as assigned.

How do I qualify?

• Successful completion of a College Diploma in Paralegal Studies, Paralegal Court and Tribunal Agent Program, Police Foundations/Law Enforcement or related discipline or equivalent combination of education and experience.
• A minimum of 5 years of court experience related to prosecution, procedures and giving evidence (i.e. Employed as a Prosecutor, By-law Enforcement, Police Officer or similar position) is required.
• Demonstrated working knowledge of the Statutory Powers and Procedures Act, Highway Traffic Act, Traffic/Parking Animal Control By-law and Licensing By-laws, and other related Town by-laws and Provincial Statutes.
• Must possess the ability to use discretion, tact and diplomacy to handle confrontational and potentially hostile situations.
• Experience with conflict resolution and negotiating skills.
• Strong organizational skills and a working knowledge of computer applications in a Windows environment (Excel, Word).
• Must be a team player with excellent verbal and written communication skills.
• The successful applicant will be required to provide the Corporation with a current satisfactory criminal record check dated within the last 30 days as a condition of employment.

Core Knowledge Required for Success:

You are an experienced professional with a comprehensive knowledge of:

• current and future policies, practices, trends, technology and information relative to the Statutory Powers and Procedures Act, Highway Traffic Act, Traffic/Parking By-laws and other related by-laws and Provincial Statutes.
• Conflict resolution, word processing, email and database software.

Leadership Competencies:

• Strategic Thinking – innovating through analysis and ideas.
• Engagement – working effectively with people organizations and partners.
• Management excellence – delivering results through own work, relationships and responsibilities.
• Accountability and Respect – serving with integrity and respect.

Corporate Values:
Teamwork, accountability, dedication, honesty, innovation and respect.

We offer:

• a progressive work environment that promotes a work/life balance and strives to be a great place for great people to do great things.
• a defined benefit pension plan;
• comprehensive health plan complemented with life and disability insurance.

DATED: January 14, 2025

This job profile reflects the general details considered necessary to perform the principal functions and shall not be construed as an interpretation of all work requirements inherent in the job. Applicants are required to demonstrate in their applications and in the interview process that their qualifications for the positions match those specified. Applicants may be required to undergo skills assessment and/or testing.

We thank all applicants and advise that only those selected for an interview will be contacted.